Administration

News & Information

a list of GUFTLR announcements, facilitator notes, news and Google Apps for Education (GAE) updates

Power Searching with Google

posted Jul 23, 2012, 12:12 PM by qdelete-carrie_saarinen@brown.edu

Check out this LIST of great EASY to remember SHORCUTS to make searching better

Google search features include weather, time, flight numbers, earthquakes, world capitals, sunrise/sunset times, movies, stock quotes, sports scores, package tracking numbers, medical conditions, and medications. Check out the full list of search features.

Google Tip: Keyboard Shortcuts in Gmail

posted Jul 17, 2012, 6:28 AM by qdelete-carrie_saarinen@brown.edu

From the CIS Blog:
Keyboard shortcuts can help you use Gmail more efficiently. 

Find out how to get started at the link below. 

CIS Google Tip: Hangouts

posted Jul 10, 2012, 2:39 AM by qdelete-carrie_saarinen@brown.edu

From: CIS Computer Education

Too hot to walk to your meeting? Why not try a Google+ hangout instead? Google+ Hangouts allow up to 10 people to participate in a video chat and offer many other forms of live collaboration, like document editing and screen sharing. For more information, see the following link. 

FINALLY! Limit editing access to specific pages in Google Sites

posted Jul 3, 2012, 7:44 AM by qdelete-carrie_saarinen@brown.edu   [ updated Jul 18, 2012, 6:10 AM ]

Learn more 


Visit your Google Site Settings to view options
(log in - go to your site, go to Manage Settings and Sharing/Permissions)


Take a Google Course on Google search

posted Jun 27, 2012, 9:28 AM by qdelete-carrie_saarinen@brown.edu

Google announces online course to make you better at searching the web


Google wants to help you become a power searcher

Google Tip: Change Gmail Icons into Text

posted Jun 26, 2012, 5:47 AM by qdelete-carrie_saarinen@brown.edu

 [From the CIS Blog]

Did you know that you can change the icons on the top of Gmail into text buttons? For more information, see the link below. 



[Chronicle] Google Docs Research Tool: A Review

posted May 22, 2012, 4:38 AM by qdelete-carrie_saarinen@brown.edu

There have been a lot of changes in Google-land this year. Not sure if I like the instant access to new tools or if I would rather have the opt in option. Sometimes I am pleasantly surprised, as was Amanda over the research tool in Google Docs, and sometimes not, as in Stephanie warning via CIS email about Google Drive. 

What do we gain or give up when we subscribe to free cloud services like Google? Comment below.

Check out today's Prof Hacker post on The Chronicle website. http://chronicle.com/blogs/profhacker/google-docs-research-tool-a-review/40119 

Proceed with Caution: Google DRIVE

posted May 18, 2012, 3:03 AM by qdelete-carrie_saarinen@brown.edu

If you have visited your Google Docs today, you may have noticed that Google Drive is now available for opt-in with Brown accounts. Google Drive allows you to create a folder on your computer which syncs with your Google Docs.

If you are planning to try this new feature, be aware of the following. The last two points are especially important for those of us who work extensively with shared collections.

  1. Google Cloud Connect and Google Drive aren't compatible. Before you can sync Microsoft Office files with Google Drive, you'll need to uninstall or sign out of Google Cloud Connect.
  2. Google Drive allows anyone with access to your computer to access your docs and log into your Google account, even if you have logged out in the browser. Only install Google Drive on your own computer (not a public computer), and make sure the computer is password protected and not left unattended.
  3. Google Drive changes the way your collections appear on the left side of your Docs list. Instead of seeing “My Collections” and “Collections Shared with Me”, you will only see “My Drive.” This has been confusing for people who rely on “Collections Shared with Me” to find shared docs.
  4. You will not be able to add docs to other people’s collections unless you drag those collections into “My Drive.”

If you install drive and the loss of “Collections Shared with Me” is making it difficult for you to find docs, try the search technique in this Google Tip: http://blogs.brown.edu/cis/2012/03/16/google-tip-a-better-way-to-find-docs

For more information about Google Drive, including installation instructions and known issues, please see the detailed help pages at: http://support.google.com/drive/?hl=en

Thanks,

Stephanie

Google Tip: Prevent Re-Sharing of a Doc or Collection

posted May 1, 2012, 7:05 AM by qdelete-carrie_saarinen@brown.edu

From the CIS Blog:

April 25th, 2012 by sobodda@brown.edu 

By default, all editors of your shared Google documents and document collections can share those items with others. In most cases, this is convenient, but if you have a document or collection that you want to keep confidential, you may want to change this setting to prevent accidental sharing. To change the setting, go to the sharing settings for the item, and look for the line at the bottom which says “Editors will be allowed to add people and change the permissions” (marked with a red arrow in the image below). Click the “change” link and you’ll be able to prevent editors from sharing.

Google Tip: Undo Sending Email

posted Apr 24, 2012, 5:56 AM by qdelete-carrie_saarinen@brown.edu

From the CIS Blog (April 24, 2012)

When you send an email with a mistake, you usually know it right away. Wish there was a way you could take it back? Gmail's "Undo Send" lab lets you take back your email for up to 30 seconds after hitting send. It's something you need to set up ahead of time, so read the link below to find out how.

More info: http://blogs.brown.edu/cis/2012/04/18/google-tip-undo-sending-email/

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