Before Your Migration
You will be sent a link to officially opt-in to your migration. There are two ways that people at Brown are opting in:
Familiarize yourself with this site and be sure to bookmark it at http://sites.google.com/a/brown.edu/google-migration-project-site. Here you'll find details about the GoogleApps services (GMail, GCal) as well as training materials, quick reference guides and some useful videos demonstrating essential functions. Check the Overview and Demo page to view a detailed overview of Google Apps for Education.
Check the Training Page to see what classes are available and register.
The Day of Your Migration
It'll be business as usual until you receive instructions from CIS to access your new account. In other words, when you turn on your computer in the morning, check email as you normally do - for example, using Outlook, Entourage, or email.brown.edu. When your new account is ready, you will receive an email with detailed instructions to access the new account.
The email you receive will contain your login credentials. Your email address will remain the same and the URL to access Gmail is http://gmail.brown.edu Your username for gmail.brown.edu will be your NetID which is the first part of your email address before the @brown.edu part (ex: Josiah_Carberry). When you log in for the first time, you will be prompted to change the default password to one of your own choosing (must be 8 characters long) and you will have to enter some scrambled characters and accept the terms of service. When you've completed these steps, GMail will load.
When you first log in to your new email account, you will see your emails from the Exchange server, which will have been migrated to the new account. Don't be alarmed if you can't find a recent email right away. During the first day of your migration, your most recent emails may still be arriving in your new inbox.
After Your Migration
After your migration, complete the post-migration checklists below.
Immediately After Your Migration:
Click the links below for instructions
1. (Re)create your signature
2. Out of the office? Set up an auto-response.
3. Share your calendar(s)
4. Turn on the nested labels lab if you want a similar folder structure to the one you had in your previous mail client (eg. Outlook)
5. Search your contacts for "ad.brown.edu" addresses and replace with "brown.edu" addresses
Google Apps for Education is not just e-mail. Along with mail and calendaring, the Google Enterprise Apps offering includes a full suite user productivity web applications. In addition to mail and calendaring, you'll also have access to the following tools