Printing

Adding a printer to a Windows 7 computer

How do you add a printer to your computer? 
  1. The first step is to identify the location, make and model of the printer you are trying to add.  That will help you identify the correct printer in the online listing.
  2. Once you have identified the printer you want to add, click on the Start icon in Windows 7, then select the Devices and Printers option.
  3. This screen will show all installed devices and printers. If you do not already see the printer you are wanting in the list of printers, click on Add a Printer
  4. You will see two options: Add a local printer or Add a network, wireless or Bluetooth printer.

  5. Adding a networked printer
    • Usually you will be adding a printer that is part of the district network, connected to an Ethernet port. In this case, pick the option to Add a network, wireless or Bluetooth printer.
    • The next screen will display a list of available network printers. Scroll through the listing to identify and select the correct site, location, and type of printer.
      • Typically the printer queue names start with the site, then the room number or location, and then the printer type. For example, BHS 112 HP M402dn on PRINT02 would be a HP M402dn printer in room 112 at the high school.
      • The listing may be somewhat grouped by site, but sometimes a site's printers will be grouped in multiple locations in the listing, so search thoroughly if you don't see what you need at first glance.
    • Once you select the correct printer, click Next.
    • You will see a confirmation that the printer was added successfully; you can then print a test page and then click Finish.
    Adding a local printer
    • Local printer installations may require administrative rights on the computer, meaning you will need help from a site Help Desk coordinator.
    • If you are adding a printer that is non-network that connects directly to the computer and you have access to the installation software, it is often best to NOT connect the printer via USB and try to install it from the Windows dialog boxes. Instead, you should run the installation software first, only connecting the USB cable when directed to do so. If you do NOT have installation software and want to try to install it from within Windows itself:
      • Go through steps 1-4 listed above and then select Add a local printer.
      • Select the connection type from the dropdown menu; typically it will be USB. 
      • The next screen will have a list of printer manufacturers and models. Select the correct options and hit next. If you don't see an appropriate listing, you should seek the proper installation software from the printer manufacturer.
      • The next screen will let you name the printer once you hit next it will install the printer drivers. 
      • The next screen has Printer sharing option; you will want to select “Do not share this printer” and hit next. 
      • There will be an option to print a test page; once this page prints successfully, click “Finish” and you are done installing the local printer.

Adding a printer to a Windows 10 computer

  1. Click the Start button.
  2. Click the Settings icon (it looks like a toothed gear).
  3. Select "Printers & scanner" from the left sidebar.
  4. If the printer you want is not listed as already installed, click "+ Add a printer or scanner".
  5. A list will built of available networked printers. Scroll through the listing to identify and select the correct site, location, and type of printer.
  6. Click "Add device".
  7. The system will attempt to connect to and install the device. If it is successful, you will see Ready under its listing.