Google's G Suite for Education

Accessing G Suite for Education

The above link allows staff members to sign into Google services with their usual district network username and password (rather than a personal Gmail or Google account).
FOR DISTRICT STAFF TO LOGIN TO G SUITE FOR EDUCATION:
  • First we must reset your district password, even if you just re-confirm the existing one. This will sync that username and password with Google for Education.
    1. Login to a networked desktop computer at a district site with your district username and password. Once logged in, press CTRL-ALT-DEL and select "Change password".
    2. You will need to enter your username, old password, and new password. (Your new password CAN be the same as your old password, but you still need to do this step.)
    3. That will permanently sync your login credentials with Google; now you're ready to go login to Google Apps for Education.
  • Next we sign in to Google.
    1. Browse to www.google.com and click on the blue "Sign in" box at the top right of the webpage. (If you are already logged into a different Google account, click its icon at the top right of the Google webpage so you can then click either the "Add account" or "Sign out" button.)
    2. Login using your district username followed by @bps-ok.org (so it looks like your email address) and then click Next.
    3. Enter your password, which is the same as your district network login password.
    4. You should be logged in; from now on you just need to use your current district network login username and password to login to Google as needed.
These educational accounts provide special features, including:
  • Google Classroom
  • Student email accounts (staff email is still via Microsoft Exchange)
  • Shared access to Google Drive, Calendars, Docs, and more
  • Additional storage in Google Drive and at Google Sites
  • No advertising
  • User accounts tied into the district's Active Directory to sync the username and password for easy access

G Suite for Ed

G Suite for Education

G Suite for Education provides students and teachers with ad-free usage and unlimited storage for most Google applications, including Google Drive, Docs, Slides, Sheets, and more.

Google Classroom

Classroom is available to anyone with Google for Education, a free suite of productivity tools including Gmail, Drive and Docs.

Classroom is designed to help teachers create and collect assignments paperlessly, including time-saving features like the ability to automatically make a copy of a Google Document for each student. It also creates Drive folders for each assignment and for each student to help keep everyone organized.

Students can keep track of what's due on the Assignments page and begin working with just a click. Teachers can quickly see who has or hasn't completed the work, and provide direct, real-time feedback and grades right in Classroom.

Google Drive

Your Google for Education account includes expanded storage on the cloud-based Google Drive service. This allows you to store files for access from any web browser on any device and is particularly useful as we transition to using Chromebooks in the classroom.

Offline Access
You can still view and edit files in Google Docs, Sheets, and Slides when you are not connected to a WiFi or mobile network.
Syncing with a Windows Computer
You can choose to sync a Windows or Mac computer with your Google Drive to access it from within Windows Explorer instead of only the web browser:

Google Cloud Print

The Google Cloud Print service has worked for district printers with wired networking if it is set up first on a desktop that connects to those printers.
However, Google Cloud Print has NOT been reliable with wireless-only printers, but we have had success with our HP M402dw printers at the high school via the HP Print for Chrome service.

Google for Education Summary Sheet

Click the image below for a summary of Google for Education services
Google Apps for Education

Tips

Training

Install this extension in your Chrome web browser for a handy "?" icon at the upper right when using Google Apps that will provide guided help

Training on Google Tools and Services


    Importing Files

    If you have a bunch of files in a Google Drive associated with a personal Google account which you wish to import into your district G Suite account, see these instructions.


    Exporting Your Data

    You can use Google Takeout to export the files and data from your district G Suite account to a personal Google account. This is particularly useful for staff leaving district employment and students graduating or moving from the district.
    CAUTION: 
    • Do NOT export copyrighted files or data you are not licensed to use outside of your district employment.
    • FERPA NOTICE: Student information and photos should NOT be exported to non-district accounts. (Students may export their own personal data to their own personal accounts.)