Backups

Backup
If you keep documents on your computer's local storage, they could be lost to an unpredictable hardware failure. The district tries to protect you from this by backing up the contents of your default Windows libraries of Documents, Pictures, Music, Videos, and your Desktop and also makes them available whenever you log in to any district Windows computer.

However, we now recommend you store files in your online Google Drive when feasible. That makes them available online across a wide variety of platforms and devices. You have unlimited storage in your district Google Drive for your use.
GOOGLE DRIVE FILE STREAM
Once you have a Windows 10 computer at school, you are also urged to install and use Google's Drive File Stream to make it easy to save and access files with your online Google Drive within many applications, the Windows File Explorer, etc. You are also welcome to install it on any home Windows computer; it is compatible with Windows 7 and up. Drive File Stream does NOT actually store files on your local machine; it just makes your online storage easier to access.

GOOGLE BACKUP AND SYNC
On home computers with plenty of storage, you could install Google's Backup and Sync to mirror all or portions of your district Google Drive. You can also use it with a personal Google Drive. Be aware that all files you sync will be physically mirrored on the system, consuming available storage space. This keeps them available even when you are offline, unlike Drive File Stream, but it does require local storage space.

Maintaining Access to Internet Bookmarks

If you use the Google Chrome web browser, it can keep your bookmarks in the cloud for access anywhere. Just login to the browser and make sure your allow the service to synchronize your bookmarks.
The following handouts are by Ashleigh Callahan, technology trainer at Hoover Elementary School (accessible to staff members logged into their district Google accounts):

Backing Up Files to the Server or a Portable Drive

The server already, by default, backs up the files in your default libraries of Documents, Pictures, Music, Videos, and your Desktop. But you can manually copy those to a portable drive if you wish, or copy any files stored in non-standard locations to a portable drive or your G: drive on the server.
  1. Open "Windows Explorer" or "Computer" and navigate to the list of files and directories to be copied.
  2. Select the files:
    • To select all of the files in the list, you either hit CTRL-A or open the EDIT menu and clickSELECT ALL.
    • If you instead want to just select a few individual files, hold down the CTRL key and click on each file you want to copy so they are highlighted.
    • If you want to copy just part of a filelist, you can click on the first file to highlight it, then hold down SHIFT while clicking on the last file of interest and those files and all of the ones between them will be highlighted.
  3. Once you've highlighted the appropriate files/directories, hit CTRL-C for copy -OR- open the EDIT menu and click COPY.
  4. Navigate to your G: drive on the server or to the letter corresponding to a flash drive or somewhere else you want to copy the files.
  5. Hit CTRL-V for paste -OR- open the EDIT menu and click PASTE.
All of the files (and any subdirectories) you selected will be copied to your drive. You should be worried primarily about documents and data files. You usually don't backup programs unless you have a special program installed and lack access to its installation CD.