Team Drives are useful alternative for workgroups

posted Oct 13, 2017, 2:07 PM by Granger Meador   [ updated Oct 13, 2017, 2:07 PM ]
The district has deployed "Team Drives" within Google Drive as an alternative to the usual "MyDrive".  Team Drives allow a group of district users to easily store, search, access, and edit shared files. This service is targeted toward groups of district staff members; it is NOT suitable for sharing files with non-employees.

A big advantage to this approach, versus having one person create a file or folder and then share items with the other team members, is that Team Drive files belong to the team instead of an individual. So they won’t disappear when their creator leaves the district.
Some things to bear in mind about Team Drives:

Everyone on a team might be able to edit the files in that Team Drive. So think before you put documents into a Team Drive or add users to a Team Drive, since everyone with access to that drive could have editing rights to everything in there.  However, when adding users to a Team Drive, you can choose to limit them to viewing or commenting access.

Make a copy if you don't want to edit the master version of a document. If you want to customize your own copy of a file in a Team Drive, open it and use File > Make a copy… to create your own version to edit. You can then use File > Move to shift that copied file around, including relocating it into your own MyDrive so that you can share it differently or with no one at all.

You can share files in a Team Drive beyond that team, but only to district users. You can still share viewing and editing rights to documents in a Team Drive beyond the users assigned to the team. HOWEVER, such shares are limited to district Google accounts. You can't share the files with the general public nor with accounts not associated with the district. So for files you want to make public, use your MyDrive.
Team Drives