Canvas Course Roles

You can add other Canvas users to a course, including paraprofessionals and special education co-teachers:
Special Education Co-Teachers
A teacher can give a SpEd Co-Teacher many of the same controls in a section of a Canvas course that the teacher has, with the exceptions of adding or deleting other people from the course and publishing or unpublishing the entire course.

These folks should already have Canvas accounts, so adding them to a course should be pretty easy:

  1. Open the course in Canvas.
  2. Click People in the navigation column.
  3. Click the +People button.
  4. Switch Add user(s) by from the default of Email Address by selecting Login ID.
  5. Type in the dialog box the co-teacher’s username (usually the first part of their email address, so for Jane A. Doe her email address is probably DoeJA@bps-ok.org, so type “doeja”).
  6. Change the Role setting from the default Student to either:
    • Paraprofessional if you want them to have the same permissions as students in the course. 
    • SpEd Co-Teacher if you want to allow the co-teacher to grade and manage assignments, files, pages, make announcements, etc. 
    • Please do NOT assign them the Teacher role since that could have unintended consequences.
  7. Select the appropriate section of the course; the titles have suffixes like 2(A) -S1 or 10(A) - S2. The first number corresponds to high school sections as follows:
    • 1(A) - 1st period
    • 2(A) - 2nd period
    • 3(A) - 3rd period
    • 4(A) - 4th period for freshmen
    • 5(A) - Freshman advisory
    • 6(A) - Sophomore advisory
    • 7(A) - 4th period for sophomores
    • 8(A) - Tutorial for juniors and seniors
    • 9(A) - 4th period for juniors and seniors
    • 10(A) - 5th period
    • 11(A) - 6th period
    • 12(A) - 7th period
  8. You can repeat this whole process if you need to add them to more than one section.
  9. Click Next.
  10. A confirmation screen will show if it picked up the appropriate person or not; if their name shows up correctly, etc. then click the Add Users button. If something is wrong, hit Start Over or Cancel.

Special Education Paraprofessionals
After they are added to a course, paraprofessionals have the same permissions that a student does in Canvas.

However, these folks may or may not have Canvas accounts already set up. Try adding them using their district email address username, and if that doesn't work, see step 10 below.

  1. Open the course in Canvas.
  2. Click People in the navigation column.
  3. Click the +People button.
  4. Switch Add user(s) by from the default of Email Address by selecting Login ID.
  5. Type in the dialog box the paraprofessional's username (usually the first part of their email address, so for Jane A. Doe her email address is probably DoeJA@bps-ok.org, so type “doeja”).
  6. Change the Role setting from the default Student to Paraprofessional.
  7. Select the appropriate section of the course; the titles have suffixes like 2(A) -S1 or 10(A) - S2. The first number corresponds to high school sections as follows:
    • 1(A) - 1st period
    • 2(A) - 2nd period
    • 3(A) - 3rd period
    • 4(A) - 4th period for freshmen
    • 5(A) - Freshman advisory
    • 6(A) - Sophomore advisory
    • 7(A) - 4th period for sophomores
    • 8(A) - Tutorial for juniors and seniors
    • 9(A) - 4th period for juniors and seniors
    • 10(A) - 5th period
    • 11(A) - 6th period
    • 12(A) - 7th period
  8. You can repeat this whole process if you need to add them to more than one section.
  9. Click Next.
  10. A confirmation screen will show if it picked up the appropriate person or not; if their name shows up correctly, etc. then click the Add Users button. 
    • If something is wrong, they probably don't have a Canvas account set up. In that case, hit Cancel and email Granger Meador with the paraprofessional's name and username so that he can manually add them to Canvas. After they are in Canvas, you will then be able to add them to your course.

Designers
If a fellow staff teacher who has more experience with Canvas is ready and willing, you can add them as a Designer to a course. This gives them the ability to set up the course, including adding, editing, and deleting assignments, pages, calendar events, files, discussions, quizzes, groups, etc. They cannot view, edit, or moderate grades due to FERPA considerations.

To add someone as course Designer:

  1. Open the course in Canvas.
  2. Click People in the navigation column.
  3. Click the +People button.
  4. Switch Add user(s) by from the default of Email Address by selecting Login ID.
  5. Type in the dialog box the paraprofessional's username (usually the first part of their email address, so for Jane A. Doe her email address is probably DoeJA@bps-ok.org, so type “doeja”).
  6. Change the Role setting from the default Student to Designer.
  7. You probably do NOT want to restrict this role to a particular course section, so you would leave the Section setting at the default of the entire course.
  8. Click Next.