Anonymous Google Forms

Anonymous
You can create a Google Form that ensures responses are anonymous. Respondents can also tell when their identity is being recorded or not.

Signing into a Google Form to take it does NOT necessarily break your anonymity. Settings to:

  • ensure only district users complete a form,
  • allow respondents to submit and later edit their responses,
  • or to ensure each account only responds once to a form 
will require that you login, BUT your anonymity is still being preserved UNLESS you see this warning below the title of the form:


Your email address (username@bps-ok.org) will be recorded when you submit this form. Not you? Switch account




How to set up a Google Form to collect email addresses

  1. Click the Gear icon at the upper right of the form.
  2. Click to put a checkmark beside Collect email addresses.
  3. Respondents will be required to sign into the form and will see a warning that their email address is being collected, because below the title of the form they will see: 
Your email address (username@bps-ok.org) will be recorded when you submit this form. Not you? Switch account

NOTE: Knowing which account actually responded to a Google Form only works with G Suite for Education accounts, not personal accounts, since with personal accounts you can only ASK for an email address, and it doesn’t have to actually be the right one, just something in the form of username@domain.xxx

How to set up a Google Form with response restrictions that still don't break anonymity

  1. Click the Gear icon at the upper right of the form.
  2. You can set various measures that will require respondents to login, but still not reveal their identity:
  • To only receive one response from each Google account, click to put a checkmark beside the Limit to 1 response option BUT leave the Collect email addresses option UNchecked. 
  • To allow respondents to submit a form and then later re-open it and edit their responses before it is closed, click to put a checkmark beside the Edit after submit option BUT leave the Collect email addresses option UNchecked. 
  • To only allow staff and students with district accounts to respond, click to put a checkmark beside the Restrict to Bartlesville Public Schools users option BUT leave the Collect email addresses option UNchecked. 
Respondents will be required to sign into the form to complete it, BUT they can tell their identity is still anonymous be they will NOT see the following below the title of the form: 

Your email address (username@bps-ok.org) will be recorded when you submit this form. Not you? Switch account

What is happening with these options is that Google records the responses to the forms associated with each account, but in no way makes that available to the survey creator nor in the district’s backend database access. 

Respondents, however, will be leery in that they did have to log in with their district account to take the survey. They must know to look for this below the title of the form to know when they are NOT anonymous:

Your email address (username@bps-ok.org) will be recorded when you submit this form. Not you? Switch account

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Granger Meador,
Mar 29, 2018, 8:37 AM