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  • Don't take the phishing bait NEVER give out your district network login username and password when responding to an email link The district has been plagued with "phishing" attacks of late, where spammers and other ...
    Posted Jan 15, 2017, 11:07 AM by Granger Meador
  • Chromebooks User Guide Granger Meador has created a customized user guide for the Dell Chromebooks now in use at Bartlesville High School: Your Bruins Chromebook (User Guide) The online version of the guide ...
    Posted Dec 31, 2016, 3:11 PM by Granger Meador
  • Software and Services Updates We have updated to PowerSchool 10, but PowerTeacher Pro is on hold until summer 2017 Over Thanksgiving Break 2016 the district updated from PowerSchool 9 to PowerSchool 10. This update ...
    Posted Nov 30, 2016, 11:28 PM by District Webmaster
  • Student Gmail Access Improved Since last year secondary school students have had Gmail accounts through Google Apps for Education. Until recently, the district's federally-mandated web filter was blocking Gmail access for students ...
    Posted Sep 23, 2016, 3:20 PM by District Webmaster
Showing posts 1 - 4 of 11. View more »

Don't take the phishing bait

posted Jan 15, 2017, 5:57 AM by Granger Meador   [ updated Jan 15, 2017, 11:07 AM ]


Anti-phishing image


define phishing


NEVER give out your district network login username and password when responding to an email link

The district has been plagued with "phishing" attacks of late, where spammers and other crooks send an email trying to trick you into giving them your login credentials. It is vital that both students and staff protect themselves from these attacks.

District staff should NEVER respond to an email with a link requesting them to "authenticate" by giving out their login username and password to district email or Google or other services.

The district will NEVER send you an email message asking you to enter your login credentials to manage your mail account, re-authenticate your account, etc. If you receive such an email message, do not click any links or images in the email message and instead simply delete it.

Staff members or students who mistakenly give out their login credentials can turn their district-provided email accounts into spambots, which send out huge numbers of spam emails across the country. That gets our district reported for a security breach and can lead to our entire web domain being blacklisted from out-of-district email service for an extended period.

The attacks were so bad in mid-January, with dozens of users clicking on fraudulent email links, that the district has temporarily suspended its Outlook WebAccess email service for staff. Only Exchange accounts on mobile devices and Outlook accounts on a user's home machine within the district were still working.

Look for the correct domain name after https:// at the very beginning of the address bar when logging into any service

There are also some very clever attacks that try to fool you into thinking you are logging into Google  or other services when you are not. You MUST pay attention to what is in the address bar when you login to any service.

Just looking for the correct domain name (e.g. accounts.google.com when logging into Google) is no longer enough. Clever phishing attacks have found ways to make it look like a site is safe when it is not. 

When you think you are logging into an online service, always make sure the very beginning of the web browser address bar BEGINS with "https://" followed by the correct domain name.

Below are some examples of safe and unsafe address address bar entries when logging into Google services.

SAFE
Good Google address bar

SAFE
Safe Google login

NOT SAFE - PHISHING ATTACK
UNSAFE Google login

Notice how in the final UNSAFE phishing attack you DO see "accounts.google.com" yet you are still being attacked. The lack of https://accounts.google.com at the very beginning of the web address and, in the Google Chrome web browser, the missing green lock icon, are the giveaways that this is NOT safe.

We encourage all users of district accounts to use the Google Chrome web browser and look for the green secure lock icon and the correct domain name at the VERY BEGINNING of the address bar in Google Chrome when you are trying to login to any online service.

Valid login addresses for district services


 SERVICE WEB ADDRESS BEGINS WITH...
Webmail
(Email)
https://webmail.bps-ok.org/...
PowerSchool and PowerTeacher
(Gradebook, etc.)
https://sis.bps-ok.org/...
 Absence Management
(formerly AESOP)

(Substitute Requests)
 https://www.aesoponline.com/...
 Edusoft
(Student Assessments)
http://edusoft.com/...
(this older service does not use the secure https:// login and will be retired in May)
E-Portal 
(Pay Stubs,
Leave Balances, Staff Dev. Points, etc.)
https://eportal.bps-ok.org/...
(at press time Google Chrome flags this site as insecure due to some outdated protocols in use, but you should be safe if you see the above link at the START of the address)
Google Apps for Education
(Documents, calendars, websites, etc.)
https://accounts.google.com/...
 Office 365
(Microsoft Office in the cloud)
https://login.microsoftonline.com/...
 Canvas
(Classroom online tools for grades 9-12)
https://bartlesville.instructure.com/...

The staff logins webpage on this website has more details.

Don't use your district username and password on non-district services
For your convenience, we link most district-provided services using the same credentials, but please do NOT use that username and password elsewhere. That increases the risk of your account being compromised.


What to do if you think your account has been hacked

Login to a district computer and hit CTRL-ALT-DEL. Select the option to change your password. You'll be prompted to enter your old password once and your new password twice. The change will ripple across the various services, including Webmail, the E-Portal, Google Apps, Office 365, and Canvas. 

The PowerTeacher password is NOT synchronized with the others. Click here for instructions on changing your PowerTeacher password.
The district's Technology Services department will suspend any accounts they KNOW have been hacked and will work with staff members on getting their accounts cleared and operational again.

Once again, please do your part. DON'T TAKE THE BAIT!

Chromebooks User Guide

posted Dec 30, 2016, 8:44 PM by Granger Meador   [ updated Dec 31, 2016, 3:11 PM ]

Granger Meador has created a customized user guide for the Dell Chromebooks now in use at Bartlesville High School:
The online version of the guide will be regularly updated as needed.

BHS Chromebook deployment in 2016

In the fall of 2016 each of the English classrooms in grades 10-12 received a cart of 20-35 Chromebooks for student use. The teachers in those rooms, along with the site's teacher technology assistants, also received one of the Chromebooks for their use.


All teachers in grades 9-12 will receive a Chromebook in 2017

By June 2017 all BHS teachers and administrators will receive a Chromebook. This will help them prepare for 2017-18 when all freshman students will be checked out a Chromebook and for 2018-19 when all 9-12 grade students will be checked out a Chromebook.

Early Chromebooks for those learning Canvas

On the January 16 inservice day, all BHS teachers of freshman classes will attend an 80-minute training with Mr. Meador and English teacher Jen Ward on the Canvas Learning Management System.  Other BHS teachers can sign up for a later 80-minute session of that same training. 

Afterward, the district will publish a Kung Fu Canvas course. Once teachers in grades 9-12 earn their first belt in that course, they will receive their Chromebook. Teachers who go on to earn additional belts in Kung Fu Canvas can earn a carrying case, mouse, and other Chromebook accessories.
Chromebook Guide

Software and Services Updates

posted Nov 28, 2016, 12:28 PM by District Webmaster   [ updated Nov 30, 2016, 11:28 PM ]

We have updated to PowerSchool 10, but PowerTeacher Pro is on hold until summer 2017


Over Thanksgiving Break 2016 the district updated from PowerSchool 9 to PowerSchool 10. This update has relatively minor effects at this point, as the district has NOT yet shifted from the older PowerTeacher 2.8 Gradebook to the new PowerTeacher Pro gradebook. 

Alert teachers will notice a new "PowerTeacher Pro" link when using the PowerTeacher website, but that link does not load any data. You should continue to access the gradebook as you have previously, either with the Launch button in PowerTeacher or by installing the PowerTeacher Gradebook icon on your desktop.

Updating to the newer PowerTeacher Pro gradebook is on hold until summer 2017 for several reasons:
  • The Canvas Learning Management System being piloted at the high school this year is NOT yet compatible with PowerTeacher Pro.
  • Shifting to PowerTeacher Pro will require updating the district's PowerTeacher Help Manual and related files, acquainting teachers and staff with its different interface and feature set.
  • PowerTeacher Pro has some distinct advantages over PowerTeacher Gradebook 2.8, but it also still lacks some features teachers currently use.

What advantages will PowerTeacher Pro bring?

Attached at the end of this post is a flyer outlining advantages and disadvantages of the current implementation of PowerTeacher Pro.

PowerTeacher Pro

Claimed advantages for teachers:
  • Access from any device with an internet connection (it no longer relies on Java, so you could use PowerTeacher Pro on a Chromebook, something you cannot do with the current PowerTeacher 2.8 Gradebook)
  • Improved user workflows
  • Easy-to-use graphs and charts to aid teacher analysis and professional judgment
  • Robust single student pages to provide a 360-degree view of student performance
  • Manage assignments and analyze performance across all classes/schools
  • New score attributes and other robust features

Claimed advantages for administration:
  • Use on any device such as tablets and Chromebooks
  • District-defined calculation setup (locked or recommended; we are hopeful this means we will no longer need to have each teacher who gives final exams hand-edit the Term Weights calculation in every course section they teach)
  • Administrator login to PowerTeacher Pro
  • Switching to PowerTeacher Pro made easy with data transfer from PowerTeacher Gradebook
  • Highly configurable traditional and standards-based calculation setup
  • Customizable pages
  • DDA-like editing for standards import and export

Update to Microsoft Office 2016 scheduled for summer 2017


The district currently still installs by default Microsoft Office 2010 on district machines. So most staff are using six-year-old versions of Word, PowerPoint, Excel, etc.

We plan to shift to Office 2016 during the summer of 2017, which will allow time for Technology Services to roll out the upgrade, provide updated Microsoft Office help files and links on the district website, and allow the business education courses to secure updated textbooks.

Office 2016

Student Gmail Access Improved

posted Sep 22, 2016, 8:21 PM by District Webmaster   [ updated Sep 23, 2016, 3:20 PM ]

Since last year secondary school students have had Gmail accounts through Google Apps for Education. 

Until recently, the district's federally-mandated web filter was blocking Gmail access for students on district computers. That problem has finally been eliminated. Students can now access their Gmail accounts on any district computer.

Student Gmail account addresses are in the form
username@stu.bps-ok.org and accessible to students at https://mail.google.com
GMail

Back to School 2016 with Technology

posted Aug 13, 2016, 6:25 PM by District Webmaster   [ updated Sep 22, 2016, 8:40 PM ]

Getting Started for 2016-2017

PowerTeacher

PowerTeacher Accounts Activate on 8/15

Most PowerTeacher accounts will be reactivated on Monday, August 15. The district waits until then because class schedules remain in flux as students pick up schedules, new students to the district are enrolled, and classes are rebalanced. While rosters will still be subject to change after 8/15, they are much more stable by then.

NOTE: While PowerTeacher 10 has been released, the district is staying with version 9 until the Canvas system being piloted this year at the high school has been updated to work with the newer version of PowerTeacher.
Login help

Logins Help

Over summer break, it is easy to forget how to login to various services. Remember that you can always access login help on the district website under Staff Links > Links and Information > Help with logins.

Faster logins

To help make services more accessible, you'll notice that if you go to the district website and hover your mouse on the Staff Links menu item, the pop-up menu now includes many one-click links to various services.

Google Apps foe Ed

My Big Campus is Dead! Long Live Google Classroom!

The My Big Campus service for classroom files and communications has been retired. All district teachers have had access to Google Apps for Education since 2015, and are encouraged to check out their capabilities, especially Google Classroom.
Google Classroom

Google Classroom

A highlight for a teacher is Google Classroom, where you can create a course, have your students join it with a code you generate, and share with them announcements, an assignments calendar, and create interactive assignments they can fill out and submit:
  • Classroom is designed to help teachers create and collect assignments paperlessly, including time-saving features like the ability to automatically make a copy of a Google Document for each student. It also creates Drive folders for each assignment and for each student to help keep everyone organized.
  • Students can keep track of what's due on the Assignments page and begin working with just a click. Teachers can quickly see who has or hasn't completed the work, and provide direct, real-time feedback and grades right in Classroom.
Here are some helpful links to get you started with Google Classroom:
There is online training for the various Google Apps under Staff Links > Technology Help > Google Apps for Education. There are direct links in a later section of this post.


Edusoft Survives for Another Year in Grades 6-12

Edusoft is like Mark Twain: the rumors of its death have been greatly exaggerated. The online assessment service is eventually slated to be replaced, but its replacement is not yet ready and the district will continue to use Edusoft in 2016-2017 for benchmark assessments in the secondary schools.

Elementary Schools Switching to STAR Test

Edusoft will NOT be available in elementary schools this year, however, as they are switching to Renaissance STAR 360 assessments for their benchmarking.

Canvas

Canvas LMS Being Piloted at BHS as prelude to 1:1 Computing Initiative

The district plans to begin deploying Chromebooks to each secondary school student in the coming years:
  • 2016-2017: English classes in grades 10-12 will be using Chromebook carts to pilot the use of Chromebooks in the classroom setting
  • 2017-2018: Chromebooks distributed to all freshmen for use at school and at home
  • 2018-2019: Chromebooks distributed to all high school students in grades 9-12 for use at school and at home
  • 2019-2020: Chromebooks distributed across grades 5-12 for use at school and at home
  • 2020 and beyond: Classroom-based Chromebooks deployed below 5th grade
While Google Classroom can be a powerful tool for digital assignments and class discussions, it is not integrated with the PowerTeacher gradebook and PowerSchool application students and parents use to track their grades. 

So in 2016-2017, the district will be piloting the Canvas Learning Management System (LMS) from Instructure across grades 9-12 for teachers to begin experimenting with digital assignments. It offers all of the features of Google Classroom, with other enhancements, and integrates with PowerTeacher and PowerSchool. This capability will become vital to harnessing the full potential of the Chromebooks as they are deployed to students in the coming years.

Technology Help & Training

Training

Help Desk Tickets & Site Troubleshooters

If you have trouble with technology at school, please do NOT try to grab or contact a technician from Tech Services. The department is shortstaffed and shares in the challenge of getting the renovated Central Middle School up and running with little lead time. They are very busy throughout the school year, and must use the Help Desk ticketing system (formerly known as TroubleTrakker) to manage their tasks efficiently.

Click here for a listing of individuals at each site who handle Help Desk tickets. You should contact them about technology issues. They will first see if an onsite Technology Assistant can address the issue and will file a Help Desk ticket with Technology Services when required.

The Eighth Floor

Training from The Eighth Floor available to all district staff

The district has now signed up all district sites for The Eighth Floor technology training consortium in Tulsa. Any district staff member, certified or classified, can sign up for the FREE trainings offered in Tulsa and online by The Eighth Floor.
Laura Salzyn is the Teacher Specialist at the ESC who handles district technology training. She helped arrange for The Eighth Floor to offer some free trainings in August available to all teachers on Promethean Boards, Google Sites, and a Google Crash Course. We hope to offer some more in-district trainings on the January 2017 inservice day.

Even if you can't get down to Tulsa in time for an on-site training with The Eighth Floor, they offer some online trainings, and there is also various free online training offered by Google and Microsoft for their products:

Google Apps for Ed

Google Apps online training by Google

There is online training available for the various Google Apps under Staff Links > Technology Help > Google Apps for Education. Here are direct links to those trainings:
Outlook

Help with Outlook, Webmail, and using Outlook on your smartphone or tablet

Click here or navigate to Staff Links > Technology Help > Outlook for here for help with Outlook email, Webmail to access your school Outlook account from a desktop computer at home, and for help on configuring your smartphone or tablet for school email, calendars, and contacts.

Microsoft Office

Microsoft Office online training

Click here or navigate to Staff Links > Technology Help > Microsoft Office for help learning to use Word, PowerPoint, Excel, or OneNote. 

That same page includes instructions for using online versions of Word, PowerPoint, and Excel on any web browser with Office 365.

Help Key

Help with other school applications and technology

Click here or navigate to Staff Links > Technology Help for help with a variety of other services:

Updated District Internet/Networks Policy

In July the Board of Education approved a revision of regulation ECA-R:
  • The INTERNET AND OTHER COMPUTER NETWORKS ACCESS AND ACCEPTABLE USE AGREEMENT no longer provides an opt-out for students to not use the internet, since it has become an integral part of education, as essential as a textbook to many lessons.
  • The INTERNET/MEDIA CONSENT FOR RELEASE options for parents have been greatly simplified to three choices:
    • FULL RELEASE of student name, photo, and other information for articles
    • DIRECTORY-ONLY RELEASE of student name, school, grade level, awards, and participation in activities, organizations, and athletics in playbills, team rosters, honor rolls, etc.
    • NO RELEASE of the student's name, photo, or other information
Each site will have a procedure early in the 2016-2017 school year to disseminate this information to parents, asking them to complete, sign, date, and return the form. Ten days after forms are provided to parents, the district assumes FULL RELEASE media consent until notified otherwise. A student's release consent status will be posted in a Custom Screen in PowerSchool Admin.

District Technology Structure

Jason Langham at the ESC will be overseeing all aspects of Technology in 2016-2017 as part of his duties as Executive Director of Special Services and High School.

Lori Patterson is the Directory of Technology Services, housed in the Will Rogers Complex, and handles most aspects of technology support. She oversees a very busy squad of technicians.

Laura Salzyn, the Teacher Specialist of Assessment and Accountability at the ESC, coordinates technology training as part of her duties.

Barbara Parker at the ESC handles PowerTeacher and PowerSchool.

Michele Malaske at the ESC handles Edusoft.

Granger Meador, will be teaching physics at the high school and handling District Communications in 2016-2017, including overseeing all district websites. He is also coordinating pilot projects with Canvas and Chromebooks at the high school this school year, along with advising and conferring with the above personnel as needed on technology issues.

In June 2017 Granger is slated to become the Executive Director of Technology and Communications and will then oversee all aspects of Technology across the district. He will have the continued help of Ms. Patterson in her role as Director of Technology Services, along with assistance from Ms. Salzyn, Ms. Parker, Ms. Malaske, and other district personnel.

Click here for the directories of both district and site-level technology contacts.

Confidential Data Security Reminder

posted Apr 1, 2016, 10:21 AM by District Webmaster   [ updated Apr 20, 2016, 10:16 AM ]


We're seeing more "phishing" scams where fake emails are sent or phone calls placed to staff members requesting information. Below are some things to bear in mind when dealing with email and phone calls.

Examples of "confidential data" for the following list include Social Security numbers, birth dates, names of family members,  and ANY student data.

Basic Protection of Confidential/Sensitive Data

  • Remember, the "from" address on an email can be fake.
  • People can also have their email address hacked or stolen.
  • Don't share your computer password with others.
  • Don't store passwords where they are easily accessible.
  • Don't send confidential data via email.
  • Avoid clicking web links in emails and be careful opening email attachments.
  • Don't share confidential data after a phone call---people aren't always who they say they are.
  • Don't store confidential data on flash drives (where it can be lost or stolen).
  • Be careful with your sharing settings for Google Drive files (and don't use "Public with the Web")
  • Be careful when printing that you've chosen the correct printer.

When in doubt, have your site Help Desk Coordinator file a help desk request and Technology Services can check it out.

Phishing Scams

FALSE Phishing Email Example

Dear  E-mail User.

Your Outlook EMAIL ACCOUNT PASSWORD Expires TODAY, and you are requested to RE-VALIDATE it within 24 hours or else your Outlook E-mail account will be disable to update.

Please Click RE-VALIDATE and Follow Instructions.

Help Desk Administrator.
ICT help desk
ADMIN TEAM
©Copyright© 2016  Microsoft
All Right Reserved.



Virus Alert

posted Mar 24, 2016, 9:08 AM by District Webmaster   [ updated Mar 24, 2016, 10:52 PM ]

Virus Alert
The most recent round of virus is coming to us in the form of an attachment that is sent to you from yourself. The attachment is Document 1, Document 2, Document 3, etc. Please be aware and don’t open anything out of curiosity. This will encrypt your local files and files you have access to on shared drives. A few folks got these last week and the activity has increased this week. If you receive this type of e-mail or any other suspicious attachment or link, including notices about held email, please err on the side of caution. Delete them and then empty your deleted folder on your e-mail.

Student and Staff Google Accounts

posted Mar 8, 2016, 7:06 AM by District Webmaster   [ updated Mar 8, 2016, 7:07 AM ]

In October 2015 the district deployed Google Apps for Education for students and staff. This allows staff members to sign into Google services with their usual district network username and password (rather than a personal Gmail or Google account).
FOR DISTRICT STAFF TO LOGIN TO GOOGLE APPS FOR EDUCATION:
  • First we must reset your district password, even if you just re-confirm the existing one. This will sync that username and password with Google Apps for Education.
  1. Login to a district computer with your district username and password. Once logged in, press CTRL-ALT-DEL and select "Change password".
  2. You will need to enter your username, old password, and new password. (Your new password CAN be the same as your old password, but you still need to do this step.)
  3. That will permanently sync your login credentials with Google; now you're ready to go login to Google Apps for Education.
  • Next we sign in to Google.
  1. Browse to www.google.com and click on the blue "Sign in" box at the top right of the webpage. (If you are already logged into a Google account, you will need to select "Add account" or "Sign out" before you can login.)
  2. Login using your district username followed by @bps-ok.org (so it looks like your email address) and then click next.
  3. Enter your password, which is the same as your district password.
  4. You should be logged in; from now on you just need to use your current district username and password to login to Google as needed.
These educational accounts provide special features, including:
  • Google Classroom
  • Student email accounts via GMail (staff email will still be via Microsoft Exchange)
  • Shared access to Google Drive, Calendars, Docs, and more
  • Additional storage in Google Drive and at Google Sites
  • No advertising
  • User accounts tied into the district's Active Directory to sync the username and password for easy access
Google
Classroom is available to anyone with Google Apps for Education, a free suite of productivity tools including Gmail, Drive and Docs.

Classroom is designed to help teachers create and collect assignments paperlessly, including time-saving features like the ability to automatically make a copy of a Google Document for each student. It also creates Drive folders for each assignment and for each student to help keep everyone organized.

Students can keep track of what's due on the Assignments page and begin working with just a click. Teachers can quickly see who has or hasn't completed the work, and provide direct, real-time feedback and grades right in Classroom.

Substitute Teacher Logins & Shared Folders

posted Mar 8, 2016, 7:00 AM by District Webmaster   [ updated Mar 8, 2016, 7:11 AM ]

Substitute Teacher Logins for Decreased Filterings


Previously, the district's had some generic logins for use by substitute teachers. However, that set the federally mandated internet filtering system at a low level, denying access to YouTube and other sites frequently used by instructors.

In order to provide our district substitute teachers a higher level of filtering access, in early 2016 we changed the way they log in. As of March 2016, every substitute teacher will use a district login user name and password that is unique to them. That will allow them to access videos on YouTube if that is part of the lesson plan for the students.

Lesson Plans in Substitute Folder on Network

Each site now has a Substitute folder inside of the site shared folder where teachers can leave their lesson plans.

We Love Subs

Edusoft Extended, but My Big Campus Sunsets

posted Jan 18, 2016, 8:11 AM by District Webmaster   [ updated Mar 8, 2016, 7:13 AM ]

Two services used by many teachers and other staff in the Bartlesville Public Schools are scheduled to terminate in 2016 or 2017.

District Retains Edusoft Until June 2017

The Edusoft service used to scan and track student assessment data will eventually be replaced by a new service or upgraded version by its current owner, Houghton Mifflin Harcourt. The district formed a committee in Fall 2015 that was actively exploring alternatives. In early 2016 a Houghton Mifflin representative told the committee that Edusoft's lifetime would be extended another school year. So the district will not be moving away from Edusoft until June 2017.

The district committee continues to examine various online assessment services, looking for ones with improved features over Edusoft.

Staff can continue to access district-specific help with Edusoft from the Staff Links or Technology Help pages on the district website.

My Big Campus Sunsets in June 2016

The My Big Campus service the district has received through its contract with Lightspeed, the district's internet filtering vendor, will be retired in June 2016. Staff members are urged to consider switching to the Google Apps for Education services which are now enabled for district staff and students. Teachers and students can create and share documents with Google Drive, teachers can share and manage classroom assignments with Google Classroom, etc.

Staff can access district-specific help with Google Apps from the Staff Links or Technology Help pages on the district website.

Some teachers already use the Edmodo service for sharing classroom assignments and appropriate communication with students. That option will remain available.

District Websites Migrating to Google Sites

The district website and some of its school's websites have already migrated to the Google Sites service. By summer 2016 all district website will need to make that transition. Granger Meador, the district's webmaster, is creating new websites for each school site using the Google Sites service, and the site webmasters will be trained on using that service and the new websites in the spring of 2016. 

The same Google Sites website creation service is available to all district staff and students via their district-provided Google Apps for Education accounts.


Edusoft
Edusoft will continue to work until the 2017-2018 school year

My Big Campus
My Big Campus will end in June 2017;
staff are urged to switch to

Google Apps for Education




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