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Technology Help (BPSDTECH.ORG)


Recent Announcements

  • PowerTeacher & PowerSchool Portal on summer break PowerTeacher access and the student/parent PowerSchool Portal were disabled in mid-June for the annual rollover to the new academic year. That rollover has been completed as of mid ...
    Posted by Granger Meador
  • Promethean users need to switch from ActivInspire to ClassFlow Staff members who use ActivInspire software with their Promethean electronic whiteboards should migrate to the new ClassFlow Desktop software by June 2018.  Do you have a LOT of ActivInspire Flipcharts ...
    Posted Jun 16, 2017, 6:59 AM by Granger Meador
  • Sign up for Tech Training from Eighth Floor in April or June April and June 2017 are the last opportunities for free training for BPSD staff members from The Eighth Floor.Sadly, that excellent training program will disband at the end of ...
    Posted Apr 17, 2017, 1:47 PM by Granger Meador
  • District Chrome Bookmarks The district can manage pre-set bookmarks in the Chrome web browser when someone logs into a district G Suite for Education account.At this time, they appear in a ...
    Posted Mar 29, 2017, 7:28 PM by District Webmaster
Showing posts 1 - 4 of 17. View more »

PowerTeacher & PowerSchool Portal on summer break

posted Jun 16, 2017, 2:38 PM by Granger Meador   [ updated ]

PowerTeacher access and the student/parent PowerSchool Portal were disabled in mid-June for the annual rollover to the new academic year. That rollover has been completed as of mid-July the Canvas LMS available across grades 6-12 appeared to be synchronized with PowerSchool.

Instructions for staff access to PowerSchool for 2017-2018 will be provided on the 8/14 inservice day. Meanwhile, 6-12 instructors may be able to see tentative class schedules with student enrollments in Canvas, but please bear in mind those will continue to change as students register for courses; high school students register August 7-11.

The district will continue to use the existing PowerTeacher Gradebook in 2017-2018, but will likely migrate to PowerTeacher Pro for 2018-2019.
Summer Break

Promethean users need to switch from ActivInspire to ClassFlow

posted Jun 16, 2017, 6:48 AM by Granger Meador   [ updated Jun 16, 2017, 6:59 AM ]

Staff members who use ActivInspire software with their Promethean electronic whiteboards should migrate to the new ClassFlow Desktop software by June 2018. 

Do you have a LOT of ActivInspire Flipcharts?

You can use ClassFlow to import ActivInspire Flipcharts one at a time. If you have a LOT of files to convert, a complimentary service to convert 50 or more ActivInspire Flipchart files into ClassFlow Lessons will be available until December 31, 2017. For further information, please visit https://classflow.com/convert 
ClassFlow Desktop is designed to serve as an upgrade and replacement for ActivInspire Software. ClassFlow Desktop delivers much of the same functionality of ActivInspire, but provides educators with a suite of new and improved features including a simplified user interface and functions to enable collaboration with students via mobile PCs and tablets.

September 4, 2017 is the last date that Promethean may release any final software maintenance releases or bug fixes to ActivInspire Software. After that date, Promethean will no longer develop, repair, maintain, or test ActivInspire Software. June 30, 2018 is the last date to receive service and support for ActivInspire Software. After that date, all support services for ActivInspire Software will be unavailable.

MIGRATING TO CLASSFLOW DESKTOP
The district is considering pushing the ClassFlow Desktop application to teacher computers to assist in this migration. If you use ActivInspire at home, you can install ClassFlow Desktop to try it out and begin the transition:
  • If you currently have an older version of ClassFlow Desktop downloaded to your computer, please delete it prior to installing the newest version (ClassFlow Desktop Version 3.0). 
  • To download ClassFlow Desktop on a non-district computer, please visit https://classflow.com/desktop
CONVERTING YOUR FLIPCHARTS
You will need to convert your ActivInspire Flipchart files into ClassFlow Lessons.
  • For individual files, ClassFlow Desktop provides a built-in file conversion feature for ActivInspire Flipcharts, SMART Notebook, Microsoft PowerPoint, and Adobe PDF files.
  • To convert 50 or more ActivInspire Flipcharts, Promethean is providing an ActivInspire lesson file conversion service to convert “.flipchart” files to ClassFlow Lessons. This service is complimentary through December 31, 2017. For further information, please visit https://classflow.com/convert 
Migration

Sign up for Tech Training from Eighth Floor in April or June

posted Apr 17, 2017, 1:43 PM by Granger Meador   [ updated Apr 17, 2017, 1:47 PM ]

April and June 2017 are the last opportunities for free training for BPSD staff members from The Eighth Floor.
Sadly, that excellent training program will disband at the end of June. Tulsa Tech and Tulsa Community College have made the decision to dissolve The Eighth Floor partnership. (No doubt due to continued cuts in state funding for common, vocational-technical, and higher education programs.)
Bear in mind that most training courses are conducted at the offices of The Eighth Floor on the 8th Floor of the Skyline East #1 building at 6111 E Skelly Dr in Tulsa.

8th Floor

District Chrome Bookmarks

posted Mar 29, 2017, 6:38 PM by District Webmaster   [ updated Mar 29, 2017, 7:28 PM ]


BPSD Folder
The district can manage pre-set bookmarks in the Chrome web browser when someone logs into a district G Suite for Education account.

At this time, they appear in a "BPSD" folder in the Bookmarks Bar for most staff members. The icon for that folder has shading, unlike the icon for any user-created bookmark folders.

Bookmarks
If you click on the BPSD folder, you'll find a set of pre-set bookmarks to district websites and services. The entries are tailored toward the common needs of a particular work site.

If you have suggestions regarding additions or deletions to the bookmarks pre-set for your work site, please relay those via email to Granger Meador, the district webmaster. Please note your usual work site in your email.


Managing Multiple Google Accounts


These bookmarks only appear in the Chrome web browser, not others such as Firefox or Internet Explorer. They also only appear in Chrome when you are logged into your district Google account. For staff members, that account username has the format "username@bps-ok.org" while for students the format is "username@stu.bps-ok.org".

Many staff members also have personal Google accounts. You can switch from one account to another in the Chrome web browser:

  1. Sign in to Google DriveDocsSheets, or Slides.
  2. At the top right, click your profile photo or email address.
  3. Click the account you want to sign in to or click "Add account" to add a new Google account to the listing.
  4. A new window will open to your other account.
You can also add multiple "profiles" to Google Chrome to make it easy to switch between accounts:
On a Windows computer, you can even save multiple copies of the Chrome icon on the desktop or pinned to the taskbar, with each one set to load a different profile in Chrome.

For Windows 7:

  1. Launch Chrome.
  2. Click the "more" icon at top right.
    More Icon
  3. Click Settings.
  4. Scroll down to "People".
  5. Click "Add person".
  6. Enter your desired profile name.
  7. Select your desired icon.
  8. Make sure "Create a desktop shortcut for this user" is checked.
  9. Click "Add".
  10. Find the new Chrome shortcut on your desktop.
  11. Right-click (not left) the new Chrome shortcut, and click "Pin to taskbar".
    1. Alternately, drag the new shortcut to your taskbar.

New Employee Portal

posted Mar 9, 2017, 3:35 PM by Granger Meador   [ updated Apr 11, 2017, 8:47 AM ]


New portal
The district has used paperless payroll for some time, with employees accessing their paystubs online. The same electronic "portal" with that information also provides the employee's leave records, professional development points, etc.

The district's software for this service was upgraded in March 2017, bringing a NEW EMPLOYEE PORTAL. The 3/10/2017 paystubs are visible in the new portal, while the old one has no updates after 2/23/2017. The new portal should also have employees' current leave balances, professional development points, etc.

Unfortunately, the new portal will NOT sync up like the old one did to use each employee's Network Login username and password. Instead, a unique username and password are used. Employees were sent the new link, username, and password via board mail in mid-March. After you login to the new portal, you can click "Options" at the upper right to change your password.


If you encounter issues with the new portal, please contact the appropriate payroll coordinator:

Heidi Unruh Ms. Heidi Unruh
Certified & Non-Contracted Pay, Benefits, Leave; Certified Contracts
UnruhHJ@bps-ok.org
(918) 336-8600 ext. 1019

LaDonna Viles Ms. LaDonna Viles
Classified Pay, Benefits, Contracts, Leave
VilesL@bps-ok.org
(918) 336-8600 ext. 1018


Currently the old portal can still be accessed, but it has NO UPDATED INFORMATION AFTER 2/23/2017:

District Email Changes

posted Jan 25, 2017, 11:44 AM by Granger Meador   [ updated Jan 25, 2017, 11:44 AM ]

Stop Phishing Attacks

Earlier this month, a recent rash of spam emails from outside of the district led to some district email accounts being compromised and acting as SpamBots. Outlook Web Access was disabled, as that was the primary way the spammers were using the stolen user credentials for their attacks. 

The district was lucky not to have been blacklisted, but that could easily have happened and would have led to severe email disruptions for weeks or more. To help keep this from happening again:

  1. Arm yourself with knowledge. The best defense against falling victim is to be aware of how spammers are trying to trick you. Please review this information on phishing attacks. Familiarize yourself with the methods used so you can protect yourself. 
  2. Scrutinize any suspicious emails. We all must be careful to examine any emails that are received from an outside entity, especially emails requesting login information. The district’s Technology Services department will never send blanket emails requesting this information from you or ask you to click on a link and enter your credentials to re-validate them, update your settings, etc. If it were necessary to obtain your password they would contact you directly, preferably in person. If you do receive a request for your login that appears to be from Technology Services and you are suspicious, talk to your site Help Desk Tickets contactThose folks are in frequent communication with Technology Services and can help determine if a request you’ve received is legitimate. In the end the burden is on each of us to guard our login credentials. 
  3. [External] flags are being added to the subject line of emails from outside sources. Effective 1/26/2017, Technology Services will change our email system so that the subject line of any email coming from a source outside the district will begin with ”[External]”. That will help you know if a request for information or a link is coming to you from a source outside of the district, as opposed to coming from district personnel’s accounts. 


Email
Outlook Web Access & Exchange Email on Mobile Devices

Outlook Web Access will be restored on 1/26/17 but could easily be turned off again if Technology Services notices another uptick in spam coming from district accounts. This time we were lucky, but the next time could have disastrous results. Please remember: Eternal vigilance is the price of email access. J 

When Outlook Web Access was disabled, email service was still available on personal mobile devices via district Exchange accounts. Here are instructions for setting up your district Exchange account on an iPhone, iPad, or Android device.

District Wi-Fi Changes

The district’s wireless network (WiFi) has been upgraded for easier access and more licenses. All BPSD employees and all students in grades 9-12 (but NOT students below grade 9) can access the new BPS-SECURE WiFi network on their personal devices. 

To use it, go to the WiFi settings on your mobile device, select the BPS-SECURE network, and enter your usual network login username and password. A certificate will be downloaded to your device, which you must Trust. You’ll then be connected with that device whenever you are in WiFi range. 

BPSD employees and students in grades 9-12 should NOT try to use the BPS-GUEST or bpswireless networks. BPS-GUEST is for non-district users and can put district users into a loop. bpswireless is only used for district-owned devices.

Detailed instructions with screenshots on connecting to BPS-SECURE, etc. are online.

Don't take the phishing bait

posted Jan 15, 2017, 5:57 AM by Granger Meador   [ updated Jan 30, 2017, 6:36 AM ]


Anti-phishing image


define phishing


NEVER give out your district network login username and password when responding to an email link

The district has been plagued with "phishing" attacks of late, where spammers and other crooks send an email trying to trick you into giving them your login credentials. It is vital that both students and staff protect themselves from these attacks.

District staff should NEVER respond to an email with a link requesting them to "authenticate" by giving out their login username and password to district email or Google or other services.

The district will NEVER send you an email message asking you to enter your login credentials to manage your mail account, re-authenticate your account, etc. If you receive such an email message, do not click any links or images in the email message and instead simply delete it.

Staff members or students who mistakenly give out their login credentials can turn their district-provided email accounts into spambots, which send out huge numbers of spam emails across the country. That gets our district reported for a security breach and can lead to our entire web domain being blacklisted from out-of-district email service for an extended period.

The attacks were so bad in mid-January, with dozens of users clicking on fraudulent email links, that the district has temporarily suspended its Outlook WebAccess email service for staff. Only Exchange accounts on mobile devices and Outlook accounts on a user's home machine within the district were still working.

Beginning on 1/26/2017, the district email system will add [External] to the beginning of the subject line of emails received from outside the district. This will alert you to be especially cautious about using any links or following any instructions in such emails. Please note that messages sent within the Canvas Learning Management System will forward to you as emails with the [External] prefix even though some are sent by fellow staff members. Only emails that stay entirely within the district email system will lack the [External] prefix.

Look for the correct domain name after https:// at the very beginning of the address bar when logging into any service

There are also some very clever attacks that try to fool you into thinking you are logging into Google  or other services when you are not. You MUST pay attention to what is in the address bar when you login to any service.

Just looking for the correct domain name (e.g. accounts.google.com when logging into Google) is no longer enough. Clever phishing attacks have found ways to make it look like a site is safe when it is not. 

When you think you are logging into an online service, always make sure the very beginning of the web browser address bar BEGINS with "https://" followed by the correct domain name.

Below are some examples of safe and unsafe address address bar entries when logging into Google services.

SAFE
Good Google address bar

SAFE
Safe Google login

NOT SAFE - PHISHING ATTACK
UNSAFE Google login

Notice how in the final UNSAFE phishing attack you DO see "accounts.google.com" yet you are still being attacked. The lack of https://accounts.google.com at the very beginning of the web address and, in the Google Chrome web browser, the missing green lock icon, are the giveaways that this is NOT safe.

We encourage all users of district accounts to use the Google Chrome web browser and look for the green secure lock icon and the correct domain name at the VERY BEGINNING of the address bar in Google Chrome when you are trying to login to any online service.

Valid login addresses for district services


 SERVICE WEB ADDRESS BEGINS WITH...
Webmail
(Email)
https://webmail.bps-ok.org/...
PowerSchool and PowerTeacher
(Gradebook, etc.)
https://sis.bps-ok.org/...
 Absence Management
(formerly AESOP)

(Substitute Requests)
 https://www.aesoponline.com/...
 Edusoft
(Student Assessments)
http://edusoft.com/...
(this older service does not use the secure https:// login and will be retired in May)
E-Portal 
(Pay Stubs,
Leave Balances, Staff Dev. Points, etc.)
https://eportal.bps-ok.org/...
(at press time Google Chrome flags this site as insecure due to some outdated protocols in use, but you should be safe if you see the above link at the START of the address)
Google Apps for Education
(Documents, calendars, websites, etc.)
https://accounts.google.com/...
 Office 365
(Microsoft Office in the cloud)
https://login.microsoftonline.com/...
 Canvas
(Classroom online tools for grades 9-12)
https://bartlesville.instructure.com/...

The staff logins webpage on this website has more details.

Don't use your district username and password on non-district services
For your convenience, we link most district-provided services using the same credentials, but please do NOT use that username and password elsewhere. That increases the risk of your account being compromised.


What to do if you think your account has been hacked

Login to a district computer and hit CTRL-ALT-DEL. Select the option to change your password. You'll be prompted to enter your old password once and your new password twice. The change will ripple across the various services, including Webmail, the E-Portal, Google Apps, Office 365, and Canvas. 

The PowerTeacher password is NOT synchronized with the others. Click here for instructions on changing your PowerTeacher password.
The district's Technology Services department will suspend any accounts they KNOW have been hacked and will work with staff members on getting their accounts cleared and operational again.

Once again, please do your part. DON'T TAKE THE BAIT!

Chromebooks User Guide

posted Dec 30, 2016, 8:44 PM by Granger Meador   [ updated Dec 31, 2016, 3:11 PM ]

Granger Meador has created a customized user guide for the Dell Chromebooks now in use at Bartlesville High School:
The online version of the guide will be regularly updated as needed.

BHS Chromebook deployment in 2016

In the fall of 2016 each of the English classrooms in grades 10-12 received a cart of 20-35 Chromebooks for student use. The teachers in those rooms, along with the site's teacher technology assistants, also received one of the Chromebooks for their use.


All teachers in grades 9-12 will receive a Chromebook in 2017

By June 2017 all BHS teachers and administrators will receive a Chromebook. This will help them prepare for 2017-18 when all freshman students will be checked out a Chromebook and for 2018-19 when all 9-12 grade students will be checked out a Chromebook.

Early Chromebooks for those learning Canvas

On the January 16 inservice day, all BHS teachers of freshman classes will attend an 80-minute training with Mr. Meador and English teacher Jen Ward on the Canvas Learning Management System.  Other BHS teachers can sign up for a later 80-minute session of that same training. 

Afterward, the district will publish a Kung Fu Canvas course. Once teachers in grades 9-12 earn their first belt in that course, they will receive their Chromebook. Teachers who go on to earn additional belts in Kung Fu Canvas can earn a carrying case, mouse, and other Chromebook accessories.
Chromebook Guide

Software and Services Updates

posted Nov 28, 2016, 12:28 PM by District Webmaster   [ updated Nov 30, 2016, 11:28 PM ]

We have updated to PowerSchool 10, but PowerTeacher Pro is on hold until summer 2017


Over Thanksgiving Break 2016 the district updated from PowerSchool 9 to PowerSchool 10. This update has relatively minor effects at this point, as the district has NOT yet shifted from the older PowerTeacher 2.8 Gradebook to the new PowerTeacher Pro gradebook. 

Alert teachers will notice a new "PowerTeacher Pro" link when using the PowerTeacher website, but that link does not load any data. You should continue to access the gradebook as you have previously, either with the Launch button in PowerTeacher or by installing the PowerTeacher Gradebook icon on your desktop.

Updating to the newer PowerTeacher Pro gradebook is on hold until summer 2017 for several reasons:
  • The Canvas Learning Management System being piloted at the high school this year is NOT yet compatible with PowerTeacher Pro.
  • Shifting to PowerTeacher Pro will require updating the district's PowerTeacher Help Manual and related files, acquainting teachers and staff with its different interface and feature set.
  • PowerTeacher Pro has some distinct advantages over PowerTeacher Gradebook 2.8, but it also still lacks some features teachers currently use.

What advantages will PowerTeacher Pro bring?

Attached at the end of this post is a flyer outlining advantages and disadvantages of the current implementation of PowerTeacher Pro.

PowerTeacher Pro

Claimed advantages for teachers:
  • Access from any device with an internet connection (it no longer relies on Java, so you could use PowerTeacher Pro on a Chromebook, something you cannot do with the current PowerTeacher 2.8 Gradebook)
  • Improved user workflows
  • Easy-to-use graphs and charts to aid teacher analysis and professional judgment
  • Robust single student pages to provide a 360-degree view of student performance
  • Manage assignments and analyze performance across all classes/schools
  • New score attributes and other robust features

Claimed advantages for administration:
  • Use on any device such as tablets and Chromebooks
  • District-defined calculation setup (locked or recommended; we are hopeful this means we will no longer need to have each teacher who gives final exams hand-edit the Term Weights calculation in every course section they teach)
  • Administrator login to PowerTeacher Pro
  • Switching to PowerTeacher Pro made easy with data transfer from PowerTeacher Gradebook
  • Highly configurable traditional and standards-based calculation setup
  • Customizable pages
  • DDA-like editing for standards import and export

Update to Microsoft Office 2016 scheduled for summer 2017


The district currently still installs by default Microsoft Office 2010 on district machines. So most staff are using six-year-old versions of Word, PowerPoint, Excel, etc.

We plan to shift to Office 2016 during the summer of 2017, which will allow time for Technology Services to roll out the upgrade, provide updated Microsoft Office help files and links on the district website, and allow the business education courses to secure updated textbooks.

Office 2016

Student Gmail Access Improved

posted Sep 22, 2016, 8:21 PM by District Webmaster   [ updated Sep 23, 2016, 3:20 PM ]

Since last year secondary school students have had Gmail accounts through Google Apps for Education. 

Until recently, the district's federally-mandated web filter was blocking Gmail access for students on district computers. That problem has finally been eliminated. Students can now access their Gmail accounts on any district computer.

Student Gmail account addresses are in the form
username@stu.bps-ok.org and accessible to students at https://mail.google.com
GMail

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