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District Travel Forms

Travel Forms
You must DOWNLOAD the forms to your computer
 by clicking on the down arrow icon at the top right of the browser preview; then you must use Excel to open and edit the file you downloaded; do not attempt to edit these in your web browser or in Google Sheets.
CAUTION: Travel funds must be encumbered before a trip. Consult your site financial secretary if you have any questions.

In-District Travel

Download the In-District Travel Reimbursement Claim form and open it in Microsoft Excel. Each month you will need to use the In-District Travel Mileage Chart to help you complete a claim.

Out-of-District Travel without Students

Download the Out of DIstrict Travel Reimbursement Claim form and open it in Microsoft Excel. 

The use of a school vehicle is encouraged. Site financial secretaries submit Activity Trip forms; only requests filed by them or designees for athletics and the band will be accepted. To get pricing on the use of a school vehicle, contact either:
If you use a private vehicle, use the appropriate link below to calculate the mileage, which is reimbursed at $0.535/mile.
Per diems for meals are only paid for travel that includes an overnight stay. If you are not staying overnight in paid lodging, explain in the "Other Arrangements" part of the claim form. The per diem is $51/day for meeting days that involve no travel. The per diem is $38.25/day for travel days.

Incidentals require itemized and dated machine-printed receipts. Sign and indicate the event on each receipt.

Out-of-District Travel with Students

Download the Out of DIstrict Travel  with Students Reimbursement Claim form and open it in Microsoft Excel. 

The use of a school vehicle is encouraged. Work with your site financial secretary if you need an Activity Trip form submitted to transportation. To get pricing on the use of a school vehicle, contact either:
If you must use a private vehicle, use the appropriate link below to calculate the mileage, which is reimbursed at $0.535/mile.
Meals and incidentals require itemized and dated machine-printed receipts. Sign and indicate the event on each receipt. Refer to board policy DED on acceptable receipts.

Meal restrictions:
  • Breakfast is limited to $11, including tip*
  • Lunch is limited to $12, including tip*
  • Dinner is limited to $23, including tip*
  • *Tips cannot exceed 15%