Importing Google Drive files into a district G Suite account

Import icon
While Google does not provide an automatic way to move files from a personal Google account to your district G Suite account, there is a manual method that makes it fairly easy to do so. 

The one issue about this method is that it assumes you are using Google's Chrome browser. Using any other browser complicates the process greatly, so before proceeding, be sure to download and install the Google Chrome browser.

BASIC METHOD 

Manually importing files from a personal Google account
  1. Using the Chrome browser, log in to your PERSONAL Google account and create a new folder – let's call it Export  in your Google Drive.
  2. Drag into the Export folder any Google Docs files that you want to copy to your district G Suite account. If you have other, non-Google Docs files (such as Word documents and video and sound files) that you would also like to copy to your district account, create a second folder called ExportOther and drag the other files into that folder.
  3. RIGHT-click on your Export folder and select Download. You'll see a Preparing download pop-up window. By default, Google Documents will be converted to Word format, Spreadsheets to Excel format, and Slides to Powerpoint format. Forms cannot be downloaded, but image files can if they are in the PDF, JPEG, PNG, or SVG format.
  4. Google Drive will prepare a "zip file" containing the files and folders in your Export folder. Once it is ready, download the zip file to your local Downloads folder.
  5. Go to the Downloads folder on your computer and extract the contents of the downloaded .zip file. 
  6. Log out of your PERSONAL Google account and log in to your DISTRICT G Suite account.
  7. Open Drive in your DISTRICT account (check the icon at the upper right to ensure you are in the correct account). 
  8. Click Settings (the gear icon), select Settings to open the Settings dialog box, and make sure that Convert uploaded files to Google Docs editor format is checked.
  9. Click the blue NEW box and select Folder Upload.
  10. Browse to the extracted Export folder on your computer (the new folder you created in step 6, not the original zip file itself) and click OK
  11. Your Export folder will be uploaded to your Google Drive. 
  12. If applicable, log back into your PERSONAL Drive and repeat steps 3-11 for your ExportOther folder, BUT in step 8 make sure that you UNcheck the box for Convert uploaded files to Google Docs editor format. This will keep these files in their original format.

ADVANCED METHOD 

Synchronizing data from a personal and then a district account on a personal computer at home
  1. On your home personal computer, download and install Google Backup and Sync. (You won't have rights on a district computer to use this method, and it likely will not work on mobile devices or Chromebooks.)


  2. Set up the utility with your PERSONAL account and allow it to download all of the Google Drive files in your personal account into a local Google Drive folder on your computer.
  3. After you have confirmed all of the files have been downloaded and synchronized to the local Google Drive folder on your computer, disconnect the Google Backup and Sync utility from your personal account
  4. Reconnect the Google Backup and Sync utility, but change its settings to use your district G Suite account. 
    • If the Google Drive application doesn’t automatically create and select a new folder, such as Google Drive(1), then you’ll want to specify one manually. Otherwise, the Google Drive app will merge the contents of your old Google Drive download with the one you are connecting in this step. While this might sound like exactly what you want to do, to avoid any confusion, it is best to keep them separate.
  5. Select everything in the old Google Drive folder, and drag or paste it into the new Google Drive folder (such as Google Drive(1), so it syncs with your new instance of Google Drive.
  6. After you have confirmed everything has synchronized into MyDrive on your district G Suite account, you can either:
    • Leave Google Backup and Sync running to maintain copies of your district files on your home computer
    • OR choose to uninstall the utility and delete the two local folders you created.