Your First Days

Contact Support
City (617) 635-7378
Police (617) 343-6270
Schools (617) 635-9200
Fire (617) 343-3483
What should you do on day one with Google Apps?  Let's take some time today to
get setup and get started with all the new messaging and collaboration tools
Boston has enabled for you.






1 Get Chrome Google Apps is best experienced in the Google Chrome browser.

Use the Google Chrome browser for Google Apps only and use your existing browser for everything else.

If you do not see Google Chrome in your "Start" menu or on your desktop, click here to download and install it now. 
*Do not install Chrome as the default browser
 





2 Browse to your new Email Click the link below or copy and paste it into Chrome to browse to your new Boston Email.



TIP: Make GMail your home page
  1. Click the Chrome menu Chrome menu on the browser toolbar.
  2. Click Settings.
  3. Select the "Show Home button" checkbox in the "Appearance" section to show it on the browser toolbar.
  4. When the "Show Home button" checkbox is selected, a web address appears below it. Click Change.
  5. Click Open this page and enter http://mail.google.com in the text box.
  6. Click OK.
 


3 Enter your Username  Enter your new Boston Username.

The information after the "@" symbol is changing as well.

City Employees: first.last@boston.gov

Police Employees: first.last@pd.boston.gov

School Employees: FirstInitialLast@bostonpublicschools.org
 

4 Enter your Password Your password will always be the same password you use to log into your computer. If you change your network password, it will change your Google Apps password. 
Click here to learn more about changing your password.



5 Verify your mail has migrated
Ensure you have mail in your Inbox.  You should see all your mail that was previously in your Inbox in Outlook/Entourage.  More specifically, it would be any mail on the exchange server, including sent mail.  

Mail that will NOT be migrated:
  • Any messages in Trash and Spam
  • Any messages over 25MB
  • Messages with attachments containing program files (e.g. *.exe files)
  • Attachments associated with Calendar invites
  • Shared Mailboxes that have been converted to a Google Group
  • Personal/PST Files
  • Outlook Notes 
  • Outlook Tasks
  • Folders with names greater than 255 characters

TIPIf you do not see your mail or feel you are missing something, please contact the Help Desk.




6 Verify your labels
Your folders in Microsoft Exchange will be converted into Labels in Google Apps.  Verify your folders are now represented as labels.

NOTE: folders in your local personal archive and any empty folders will not be migrated



7 Setup your Email Signature Go into your Mail Settings and setup your Email signature.  Consider including your full name, title, phone number and email address in the signature. 






8 Chat with a colleague Gmail comes with built in Chat capabilities. Initiate a chat with a colleague and let them know you've gone Google! 






9 Setup your calendar preferences Click the Calendar link at the top of your Gmail to launch Google Calendar.  Then configure your the following settings by clicking the Gear icon at the top right corner of your calendar.
  • Language
  • Your Current Time Zone
  • Date Format
  • Working hours
  • Default View
  • Automatically Add Invitations




10 Schedule an event Test your new calendar by scheduling an event and inviting a colleague to the meeting.






11 Set up your Mobile Device If you have an iPhone, iPad, Android or Windows mobile device, you can now easily get access to your email, calendar, contacts by following steps in the link below.
 



12 Complete your Training Now that you are all setup, be sure to complete your training if you haven't already done so. You can find a whole list of available trainings here or online videos here



13 Review "Going Google Transition Guide" This document provides a concise side-by-side comparison of how to conduct basic tasks in Gmail vs. how you did them in Outlook. 

The Going Google Transition Guide