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Privacy and Security

Google Privacy and Security Information 

To find out more information about Google's position on privacy and security, click here.

Google's Director of Security speaks to "The Security of Google Apps" in this 8 minute video.  Watch the Video.

Sharing in Google Docs 

In the Binghamton University Google domain, the default setting for document sharing is private, so all documents that are uploaded to Google Docs are considered private and secure by default.  It is important to understand Google Docs permissions before sharing a document with someone else.   Please review the information about sharing in Google Docs.

In Google Docs you can always check to see who is able to access your document.  To find out who has access to the document, open the document in Google Docs, click on the Share button in the top right corner of the document.  You will see who has access to your document along with whether they can view or edit it.  Review the detailed description of owners, editors, and viewers.  BE CAREFUL WITH CONFIDENTIAL INFORMATION! 

Editors are allowed to add people and change permissions.  If you don't want others to change share settings, follow these steps to set the document soonly the owner can change permissions. ITS recommends this setting if you have a document which you want others to edit but not share with others.

Follow these steps to prevent editors from sharing the document:
  1. Click the Share drop-down menu in the top right corner of the document.
  2. At the bottom of the Sharing dialog, you'll see the text "Editors will be allowed to add people and change the permissions."
  3. Click the Change link next to the text.
  4. Select the option labeled "Only the owner can change the permissions."

Important: If you have a document with the setting "Only the owner can change the permissions," and add it to a shared collection, changes to the collection's sharing settings won't be transferred to the document. For example, if you put Document A in Shared Collection A, and someone decides to share Collection A with a third person, this third person will not have access to Document A.

There are sharing limits. You can find information on the sharing limits here.

If you have any questions, contact us through the ITS Help Desk, 607-777-6420 or helpdesk@binghamton.edu, for advice.

Spam filtering by Google

Google has one of the best spam blockers in the business, and it's integrated into Google Apps. Spam is purged every 30 days. We have built in virus checking, and we enforce checking of documents before allowing a user to download any message. Most computer viruses are contained in executable files, so standard virus detectors scan messages for executable files that appear to be viruses. Google helps block viruses in the most direct possible way: by not allowing users to receive executable files (such as files ending in .exe) that could contain damaging executable code; even if they are sent in a compressed (.zip, .tar, .tgz, .taz, .z, .gz) format.

Google supplies Chrome™ and Firefox® users with constantly updated filters against phishing and malware.

By combining advanced algorithms with reports about misleading pages from a number of sources, Google downloads to your browser a list of information about sites that may engage in phishing or contain malicious software. Safe Browsing is often able to automatically warn you when you encounter a page that's trying to trick you into disclosing personal information.

Tips for keeping your BMail account secure .
Tips for Keeping your Account secure - To ensure that your computer and account remain safe, 
we strongly recommend following these steps regularly.
Protecting your Google Account - Some tips to help keep your Google account safe.
Keeping your data secure - Tips to help protect your account.
Someone is sending from my address - If you receive bounce messages for mail that appears to 
originate from your account, you find messages in Spam from 'me,' or you receive a reply to 
a message you never sent, you may be the victim of a 'spoofing' attack.
Last Account Activity - Clicking the Details link next to the Last account activity line at the 
bottom of any Bmail page shows information about recent activity in your mail.