Got questions about Google Docs at BSE? Read on!
September 23, 2011
New! 10/12: Click here more information about the BSD Google Apps service.
Many parents have questions about their children using Google accounts at school. The following Q&A is from the district, and should answer many of your questions. We WILL be using Google Docs frequently — it’s an excellent way for students to be able to complete assignments either at home or at school without any worries about compatibility or portability issues. Fear not, though: we do not plan to have students use their associated gmail accounts (and if we DO, it will be rare, and for school purposes only). If you have not yet signed and submitted the Google permission form for your child, I urge you to do so. If you have questions after reading the Q&A below, please contact us.
To help answer questions from parents regarding the Google Apps permission form
Why use Google Apps for Education?
- To provide students with access to current technology applications and free tools designed for collaboration with other students and teachers
- To give students the ability to work on their documents both in school and at home – anytime and anywhere from any Internet connected device
- To help students work collaboratively, engage in peer-editing of documents, and publish for a wider audience within the Beaverton School District
- To facilitate “paperless” transfer of work between students and teachers
- To provide adequate (seven gigabytes) long-term storage space for student work
- A potential cost savings in terms of software licensing and document storage
How are the Beaverton School District and Google linked together?
- The Google agreement with the Beaverton School District provides access to Google applications and storage. While Google hosts these services off-site, the District maintains the ability to manage users, groups, and settings, much like other locally hosted systems. This means that BSD can grant and remove user access, and control other settings to ensure a safe and secure collaboration environment for students and teachers.
What personal student information and student education records will be stored in Google Apps for Education?
- The terms of the Google contract with the Beaverton School District mandate that we must have parental permission for the use of Google Apps for Education. On the Google permission form that parents are asked to sign, it states that “information about my child will be collected and stored electronically.” Google does not request any personal information from students and the District does not provide personal student data (ex. birthdate, address, phone number, grades, test scores) to Google. That information resides in the BSD student information system and is not stored nor available to Google.
- The permission form also states that “my student’s education records stored in Google Apps for Education may be accessible to someone other than my student and the Beaverton School District”. Examples of student education records in Google are assignments, notes, calendars and projects created by the student.
How are students identified in Google Apps for Education?
Students will log in using the following pattern:
User name: first name initial, middle name initial, last name, birth month (2 digit) @bsd48.org
Password: BSD password (the old eAccess password — a funny/random compound word)
Example: Johanna Rae Smith born in March = firstname.lastname@example.org
Julio Sanchez born in November = email@example.com
Brianna Marie Johnson-Holmes born in June – firstname.lastname@example.org