Looking to Clean Up Your Inbox?

Set up your Gmail account to automatically archive incoming messages so you can focus on the important ones! Create filters to delete, star, and forward your mail. Applying labels to your incoming messages will keep your inbox tidy and easy to manage.

Create a Filter to Sort Your Email

Filters can send an email to a label, or archive, delete, star, or automatically forward your mail. Creating a filter will allow you to tag an email automatically as they arrive in your inbox. You can even create a filter to automatically label and remove messages from your inbox!

*Note: when you create a filter to forward messages, only new messages will be affected.

How to Create a Filter

1. Open Gmail

2. In the search bar at the top of your inbox, click the down arrow

3. Enter your search criteria

4. At the bottom of the search window, click Create Filter

5. Choose what you’d like the filter to do

6. Click Create Filter

Click here for more information on how to edit or delete filters.

Labels, Not Folders

Labels replace traditional folders in email and provide a high level of functionality. Labels provide you with a wide variety of additional features that folders do not support.

Create labels to store your emails - you can add as many labels as you want to an email! Labels can be created, managed, and applied using the context buttons at the top of the Gmail window (on a desktop). They can also be applied by dragging a label from the label list directly onto an email. Also, color coding your email labels can help you quickly tell which emails are important. Change the color of a label by clicking the arrow to the right of the label to view the label options list.

*Note: If you delete a message, it will be erased from every label that it is attached to.

How to Create a Label

1. Open Gmail

2. On the left, click More

3. Click Create New Label

4. Name your label

5. Click Create

Click here for more information on how to organize your inbox using labels.

2 Tips to Master Your Inbox with Filters and Labels

Routine Emails Marked as Read

Create a filter that marks routine repetitive emails as read. This is great for emails you want to save for later but don’t necessarily want to read right now.

Multiple Senders

Put multiple email addresses into the same label/filter. This is a great way to sort emails by projects that you are working on with certain people.

Keep your inbox decluttered with these built-in tools to stay organized and on track. Don’t be afraid to play around with these features in order to find the best solution for you! As always, please reach out to support@beangroup.com with any questions.