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Intro to Google Docs

  1. "Google Docs" includes word-processing, spreadsheet, presentations, and online forms.
  2. Google Docs are a great way to allow several people to access the same file, and multiple people can edit a file at the same time. 
  3. Google Docs are not a replacement for Microsoft Office.
  4. Google Docs are saved on google's servers so you can get to them from anywhere you have internet.
    1. Log in at go.bbns.org or click on "Documents" on the top of your email screen.
  5. You can upload existing Microsoft Office documents into Google Docs, but complicated formatting will not transfer well.
    1. Click the "upload" button on top left..
    2. Click on settings - make sure "confirm settings before each upload" is selected
    3. You can also upload other types of files
  6. Documents can be shared internally or externally. They can be shared with individuals or with groups.
    1. Click the "Share" button on top right...
  7. Organize your documents by creating folders (called "Collections" in google docs). 
    1. Click on the rust colored "Create" button in the top left corner of the page and click on "Collection".
    2. When viewing docs listing you can sort by title and see changed file are boldface.
  8. Find documents that you are looking for by using the search box at top of google docs home page.
  9. Click on the link when someone shares a document with you. This activates your ability to view and/or edit the document. You won't be able to see it otherwise.
  10. Enable account switching.

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Demetri M. Orlando,
Apr 23, 2012, 11:40 AM