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Board Meeting Date February 4, 2019

February 4, 2019

6:00 pm Open Session
6:05 Closed Session
7:05 Open Session

Meeting Location:
Regular Board Meeting
8251 Fontaine Street
Oakland, CA.

The public, including public attending a teleconference location, are invited to address the Board regarding items listed on the agenda. Comments on an agenda item will be accepted during consideration of that item, or prior to consideration of the item in the case of a closed session item. Please turn in comment cards to the Board Secretary prior to the item you wish to speak on. 

REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting or function of the Corporate Board of Directors, may request assistance by contacting Oxford Preparatory Academy 4740 Green River Rd, #210, Corona, Ca, 92880; telephone (909) 536-6807.  

1.    CALL TO ORDER

2.    ROLL CALL

Board members: Kairat Sabyrov, Volkan Ulukoylu, Fatih Dagdelen, Elissa Graham, Amy Holt

3.    APPROVAL OF AGENDA FOR REGULAR MEETING for, February 4, 2018

4.    PUBLIC ANNOUNCEMENT OF ITEMS FOR CLOSED SESSION

A.    Public Comments on Closed Session Items

Remarks for closed session items shall be limited to no more than three (3) minutes. Please turn your comment card in to the Board Secretary prior to this agenda item.

           5.  CLOSED SESSION – FOR DISCUSSION AND POSSIBLE ACTION

  A.  Public Employee Appointment/Discussion (Gov. Code Section 54957)
  Positions: HS English, Special Education Aide, Social Media Aide, Math Teacher, Resignation (Teacher)
  B. Conference with Legal Counsel – Anticipated Litigation (Gov. Code 54956.9(d)(4)) 1 case 
  C.  Public Employee Discipline/Dismissal/Release (Gov. Code Section 54957)

       6. OPEN SESSION

            A. PUBLIC REPORT OF ACTION TAKEN IN CLOSED SESSION

                   1.  Public Employee Appointment/Discussion

2. Conference with Legal Counsel-Anticipated Litigation

3. Public Employee Discipline. Discipline, Release

            B.  COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA

The public, including public attending a teleconference location, are invited to address the Board regarding items not listed on the agenda. No individual presentation shall be for more than three (3) minutes, and the total time for this purpose shall not exceed fifteen (15) minutes.  Ordinarily, Board members will not respond to presentations and no action can be taken.  However, the Board may give direction to staff following a presentation. Please turn your comment card into the Board Secretary prior to this agenda item.

           C. REPORTS

                 1.0    Correspondence

                 2.0     CBO Group Financial Monthly Report

                 3.0  Administration (School updates including but not limited to enrollment, staffing, professional development )

     4.0    Board Member Reports

          D.    ITEMS SCHEDULED FOR CONSENT

All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below. Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board votes on them.

           1.0 Minutes from Regular Board Meeting 1/7/19 and Special Meeting  1/17/19

                  2.0 Personnel Report February 2019

                  3.0 Warrants(Check Register) for January 2019

             E.   INFORMATION/DISCUSSION/ACTION ITEMS

   1.0 Safe School Plan Update (A) The Safe School Plan is required to be updated annually by March 1. The Board will be asked to review and approve the updates to the Bay Tech Safe School Plan

   2.0 English Learner Policy (A) 2nd Read: The Board of Directors will be asked to approve the new English Learner Policy.

  3.0 Social Media Policy (A) 2nd Read: The Board of Directors will be asked to approve the new Social Media Policy as reviewed by staff and legal counsel.

  4.0   Wellness Policy (A) 2nd Read: The Board of Directors will be asked to approve the new Wellness Policy as reviewed by staff and legal counsel and Board as required for schools that receive Title 1 funds and participate in the National School Lunch Program.

  5.0 Title 1 Policy (A) 2nd Read: The Board of Directors will be asked to approve the new Title 1 Policy required for all schools receiving Title 1 funds.

 6.0 2019-20 School Calendar (D/A) The Board will discuss the 2019-20 Calendar and may take action to approve.

 7.0 Supplemental Instructional Programs (A) The Board will be asked to approve the following supplemental instructional programs to be used for reading, math, student engagement and technology use oversight.

         a. Literacy/Math iReady: 18 Months including Professional Development $7,560.30

       b. Class Craft class engagement and behavior monitoring: $1,875.75 for 18 months

       c. Go Guardian Computer Monitoring: $3,239.07 for 18 months

  8.0 Board By-Laws (D/A) The Board will review suggested changes to the Board By-laws and may take action to approve

  9.0 2017-18 SARC (I) The Board will receive the 2017-18 SARC report.

 10.0 Facilities MOU Revisions (D) The Board will be asked to discuss potential changes to the facilities  MOU with OUSD and may direct continued negotiations.

 11.0 Pupil Records Policy (D/I) The Board will review as a First Read, the new Pupil Records. This policy will be reviewed by staff and legal counsel before it is brought back for final approval.  Action will be taken at the March Regular Meeting.

 12.0 Suicide Prevention Policy (D/I) The Board will review as a First Read, the new Suicide Prevention Policy. This policy will be reviewed by staff and legal counsel before it is brought back for final approval.  Action will be taken at the March Regular Meeting.

 13.0 Board Governance/Goal Setting Workshop (D/A) The Board will be asked to develop goals for the remainder of the 2018-19 school year.

 14.0 Governance Board Member Additions (D/A) The Board will receive updates on the Governing Board applications.

F     ADJOURNMENT

Future Business Before the Board                          

1.         Board Governance Workshop and By-Law review

2.         Salary Compensation Review

                    3.   LCAP for 2018               

                    4.   Board Policy Updates (ongoing)

                    5.   Student Support Job Descriptions

                    6.   Organizational Chart

                    7.   Plan for reimbursement of unlawfully spent funds

                    8.   Employee Handbook

                    9.  2nd Interim and Budget Revisions

                    10. Student information and employee absence systems

  This agenda has been posted at the following locations: Baytech School website; http://www.baytechschool.org/board.htm and Baytech School Campus at 8251 Fontaine Street, Oakland, CA

If you need special assistance to attend the meeting, please notify Ms. Yesenia Perez (510) 382-9932 to make arrangements and accommodate your disability.

72 Hours prior to each Board meeting, a copy of all available documents supporting the agenda items are available on https://sites.google.com/a/baytechschool.org/bay-tech-board-agendas-and-documents/government/board-meeting-date

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