Your account has 25 GB of storage. You'll probably never run out of space. In fact, a heavy email user who sends and receives lots of file attachments and archives all messages might use up to 5% of this space a year (usually less), so it would take decades to use up all of the available space. Also note that Google Apps restricts the size of file attachments to 20 MB, so you don't have to worry about a few large files using up your storage space.
To access your Baker Gmail you can login by going to gmail.baker.edu and entering only your username ex. "ahut01" in the space provided and enter your password or go to gmail.com and enter firstname.lastname@example.org ex. "email@example.com" and enter your password.
Yes, you can set up Gmail for offline access to your most recent email messages. To enable this feature,
Gmail doesn't have automatic spell-check. Auto spell-check may be provided by your browser, so if you need to turn off or adjust the automatic spell-check settings, please refer to the help instructions provided by the browser you're using.
You easily check your spelling by doing the following:
Gmail automatically checks spelling in the default language selected in your Settings. To check spelling in another language, click the down arrow next to Check Spelling, and then select the language.
No, this feature works only with a client email program installed on your computer.
Return to the Top
Yes, you can attach one or more files to an email message.
Yes, to help prevent viruses, Baker Gmail won't accept file attachments that are executable files. There's also a 20 MB size limitation for attachments. For details, see the Google Help Center.
Yes, if your browser supports it. If not, you must browse to it.
No. Because Baker Gmail is a web-based system, you can't drag a file attachment from one message to another. As a workaround, you can do the following:
Can Baker Gmail automatically spell-check messages I write? No, Baker Gmail doesn't include automatic spell-check. However, you can check your spelling at any time by clicking Check Spelling at the top of the message you're composing. Misspelled words are highlighted in yellow. Click a misspelled word to see suggestions for similar words.
Yes. Open the conversation, and then click Forward all at the right of the message window.
Yes. To reply to or forward a single message in a conversation, open the conversation and select the message to forward. At the bottom of the message card, click Reply or Forward.
Yes, you can add a new message to the conversation, and even edit the text in the previous messages in the conversation.
Yes, you can delete one or more messages in a conversation as follows:
No, Gmail doesn't support sending flags in messages at this time.
Instead of folders, Baker Gmail has a "labels" feature. Labels are similar to folders, but are more powerful and flexible, because you can add multiple labels to a message to categorize it in several ways. For details, see the Google Help Center .
The message remains in your All Mail archive, but without the label. You can easily find it again later using Google search.
Yes, you can apply any number of labels to a message: Select the message in your Inbox, or open it, and select one or more labels in the Labels drop-down list at the top of your Mail window.
You can create 1800 labels.
If you've already created the label, select the message in you Inbox or open it, and then select a label in the Move to drop-down list at the top of your Mail window. If you haven't yet created the label you want, select Create New instead.
After you create a label, find it in your Labels list at the left of your Mail window. Put your mouse pointer over it, and then click the down arrow that appears. Choose a color from the list.
Yes. To change a label on a single message, select the message, and then, in Labels drop-down list at the top your Mail window, uncheck the label currently applied to it. Then select another label and click Apply.
Yes, you can enable the Nested Labels lab in Baker Gmail. This feature lets you build a label hierarchy, just like you can with folders. To enable the feature, click Settings in the upper-right corner of your Mail window, and then click Labs. Under Nested Labels, click Enable.
Yes. To delete a label from a single message, select the message, and then, in Labels drop-down list at the top your Mail window, uncheck the label. Click Apply to delete a label from all messages that have that label, in the Labels drop-down list, select Manage labels. (You can also click Edit labels at the bottom of your Labels list at the left of the Mail window.) In the list that appears, find the label, and then click Remove.
If I set up a filter to add a label to specific incoming messages, but then later delete the label, is the filter also deleted?
No, even if applying the label was the only action for the filter, your filter is not deleted. You can edit the filter to specify a different label or another action.
Stars are a way to highlight messages. Assign stars to special conversations or messages in your Inbox, or use them as a visual reminder that you need to follow up on a message or conversation later. To quickly see all messages with a star, click Starred at the left of your Mail window.
You can apply only one label per email filter. However, if you want to add multiple labels to a filtered message, you can do the following: Create multiple filters with the same criteria, except specify a different label for each filter. If you receive a message that meets the
If you're working in Baker Gmail, the refresh rate is approximately every 30 to 60 seconds. If Baker Gmail is idle, the refresh rate is approximately every 2 minutes.
No, you can't embed one message into another directly. As a workaround, you can do the following:
Can I stop messages from being grouped into conversations?
Yes, you can control whether messages are grouped into conversations: Click Settings in the upper-right corner of your Baker Gmail window and, on the General tab, scroll down to Conversation View.
Yes, you can use labels and stars to highlight messages in your Inbox. For example, you might create a label named "Action" and apply the color red to it, so you can easily see it in your Inbox.
Yes, in your Inbox, select the message. Then, in the More Actions drop-down list, select Mark as Unread.
Yes, in six clicks or less. To do this, start in your inbox. (1) Click on the All Mail label on the left column. From the All Mail screen, (2) click on the select all checkbox at the top of the list, and then (3) click on the "Select all ### conversations in All Mail" link to select everything. From there, (4) click on the "More" dropdown and (5) click "Mark as Read". If a window pops up to confirm marking messages as read, (6) click on the OK button.
Yes, you can do this when using the Priority Inbox feature. You can turn this on from your Gmail settings.
If you're subscribed to a mailing list, you might receive messages in a very long, ongoing conversation. If you'd rather not receive anymore messages in that conversation, you can "mute" the conversation to keep all future additions out of your Inbox. To mute a conversation, select it in your Inbox or open it, and then click Mute under More Actions at the top of your Mail window.
Yes. First, find the conversation. An quick way to find it is to type is:muted in the Search field. Then, select the conversation and select Inbox in the Move To drop-down list at the top of your Mail window.
No, quoted text is always hidden by default.
If you either delete or archive a message, it's removed from your inbox. If you delete a message, it's placed in the Trash and then permanently removed from your Baker Gmail account after 30 days. On the other hand, if you archive a message, it's moved to All Mail (your archive), where you can easily find it in the future, using Google's powerful search feature.
Messages remain in your archive forever, unless you choose to delete them.
Messages remain in the Trash for 30 days. After that, Gmail permanently deletes them.
Find the message in the Trash and select it. Then, in the Move To drop-down list at the top of the Mail window, select Inbox.
No. Deleting or archiving a meeting invitation does not affect the invitation on your calendar.
Return to the Top
Return to the Top
Yes, if your browser is set to display pop-ups in a new window, you can click do the following:
To search for messages, type a word that the messages contain. Note, however, that Search matches "whole words" only—that is, it doesn't recognize partial or similar matches. For example, if you search for benefits, Search won't find benefit or benef. Also, Search doesn't recognize special search characters, such as square brackets, parentheses, currency symbols, the ampersand, the pound sign, and asterisks.
No, you can't search specifically for all messages that don't have a label.
Google Apps Help Center.
You can also print out this reference sheet.
Return to the Top
Yes, Baker Gmail adds your signature to the end of every message you reply to or forward. Note that if the message or conversation is long, you may not see your signature initially, because it's added to the very bottom of the original message or conversation.
Messages remain in the Spam folder for 30 days. After that, Baker Gmail permanently deletes them.
Baker College's Mirapoint servers used a Junk Mail Manager (JMM) to identify Spam. The JMM would 'hold' the Spam and send a daily archive of it to the user who could then quickly the Spam messages and ignore or restore them. The email message also contained links to identify the message as not Spam in cases of false positives.
Baker Gmail filters Spam into a Spam folder. Any mail in the Spam folder will stay for 30 days before it it automatically deleted. If you find a message in your Spam folder that you do not consider to be Spam, click the "Not Spam" button and the message will be moved to your Inbox. Likewise, if you find a message in your Inbox that you consider Spam, click the "Spam" button and the message will be flagged as Spam and moved to your Spam folder.
To make sure that any messages you receive from a specific person outside our domain pass through the spam filter, create an email filter using the Never send it to Spam option:
Yes, you can choose from a number of different color schemes, or even create your own! To change the colors, click Settings in the upper-right corner of your Mail window. Then select Themes.
Your signature can contain up to 2000 characters.
Yes. To set up your signature, go to Settings > General tab. You can format your signature with different colors and styles, and even add links and images, such as your company logo.
Can I change the way Baker Gmail displays the names of message recipients, so their last names appear instead of their first names?
No, the display of names Gmail is an option that your administrator sets for your entire organization. If the "first name, last name" option is set, Gmail displays only the first names of message recipients in your Inbox and at the top of the message body. However, when viewing a message, you can click Show Details to see the full names of all recipients.
Configuring IMAP access for your Google Apps email address is very similar to configuring it in Gmail. However, any time you're asked for your username during the configuration process, you'll need to enter your full email address, including your domain (username@your_domain.com). All other settings are the same. Follow Google's IMAP wizard to set up your IMAP client with Google Apps at this link: Get started with IMAP and POP.
You can retrieve your Gmail messages with a client or device that supports IMAP, like Microsoft Outlook or Apple Mail.
You can also click on this link for more detailed instructions: https://support.google.com/mail/answer/78892?hl=en&ref_topic=3397500
The following websites have information about innovative ways to control the flow of your email and manage your Inbox:
Yes, in Baker Gmail, you can set up your "vacation responder," which is similar to the Apple Mail Out of Office feature. For details, refer to the Google Help Center.
Yes, email can be delegated to another user which gives them access to your email. Go to Settings->Accounts->Grant access to your account.
Yes, Baker Gmail includes a full set of keyboard shortcuts. First, you must enable keyboard shortcuts:
Yes, the Google Tasks gadget is available in Baker Gmail and Calendar. Just click the Tasks link in the pane on the left to open the Tasks gadget. Use the gadget to create one or more task lists. To add an email message to a tasks list, open the message and then click More Actions > Add to Tasks. The subject of the message appears at the top of your tasks list, with a link to the message content.
At the top of your Mail window, click Docs. Then click New > Form. Use the options on the form to create voting options (or many other types of questions and fields), and then email the form. To track results, simply return to the form and click See responses. For details about using forms, see the Google Help Center.