Faculty Scholarship Grants Application
General Guidelines for Faculty Scholarship Grants
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- Grants are only awarded to full-time faculty members.
- Each full-time faculty member is eligible for one grant (either $700 or $1300 per academic year) AND one release time grant (including online course development grants) per academic year. In the case of collaborative projects in which two or more full-time faculty members at Avila University present original research at a national conference (thus qualifying for the $1300 grant), the maximum award is $2600. Each member of such a collaborative research project remains, like all faculty members, only eligible for one faculty scholarship grant per year.
- Faculty should apply in the semester prior to that in which the activity will occur (although retroactive applications will be accepted.)
- The applicant is welcome to make his or her own version of this form. The applicant must simply follow the organization of the form and include all information requested.
- Applications must be completed in Word and emailed as an attachment, first to the applicant’s dean, for approval, and then forwarded by the dean to Elise Hiatt (firstname.lastname@example.org). Please write “Faculty Scholarship Committee application” in the subject line of the email.
- Only complete applications forwarded by the applicant’s dean will be considered.
- All applications must be emailed by the dean to Elise Hiatt before 5 PM on the deadline. No late applications will be accepted for any reason.
- All decisions of the Faculty Scholarship Committee are final. Notification of the outcome of the Faculty Scholarship Committee will come from the chairperson of the committee.
- No post-grant report is necessary once the applicant has received written confirmation from the chairperson of the Faculty Scholarship Committee. The more detailed application replaces the old system of an application and a post-grant report.
- PLEASE NOTE: All receipts for reimbursement must be submitted within 60 days of the end of the trip/event, or by June 1, whichever comes first. (Receipts for events that occur in June must be submitted immediately).
- Summer Grants: Faculty who plan to attend or present original scholarship at meetings held during the summer after June 30 (i.e., after the conclusion of the academic year) may apply for a faculty scholarship grant in the prior spring semester. Approval of a proposal ensures funding for attendance of such a summer conference, but reimbursement, even for expenditures prior to the end of the fiscal year, will be delayed until after 1 July. Such summer grants will count as the faculty member’s grant for the academic year in which reimbursement occurred, i.e., the next academic year.
- In the rare case that all funds are not exhausted following the last deadline for grants of the academic year, then the committee will solicit further applications from faculty members. The committee will communicate such a call for further applications and the criteria for such applications to all college or school deans and other avenues to inform the faculty as a whole.
|Second Monday in September.|
- Faculty Scholarship Grants (Round I)
- Faculty Sabbatical applications.
|Second Monday in October.|
- Faculty Scholarship Grants (Round II.)
- Faculty Scholarship Release Time Grants (Round I—Fall semester of the next academic year at the time of application.)
- Online Course Development Grants (Round I—Fall semester of the next academic year at the time of application.)
|Second Monday in February.|
- Faculty Scholarship Grants (Round III.)
- Faculty Scholarship Release Time Grants (Round II—Spring semester of the next academic year at the time of application.)
- Online Course Development Grants (Round II—Spring semester of the next academic year at the time of application.)
|Second Monday in April|
- Faculty Scholarship Grants (Round IV.)
- Faculty Scholarship Summer Grants (i.e., those that take place after June 30 and before the first faculty scholarship grant deadline.)
.Criteria for $1300 Faculty Scholarship Grants
- $1300 Faculty Scholarship Grants will be awarded only for the presentation of original scholarship at a national or international conference, exhibition, competition, festival, etc. Research or the research proposal must have been formally peer-reviewed and accepted, or an invitation to participate must have been issued by the sponsoring organization; $1300 grant applications must be accompanied by a letter from the organizer of the event or a copy of the preliminary program. In the case of collaborative projects in which two or more full-time faculty members at Avila University present original research at a national conference (thus qualifying for the $1300 grant), the maximum award is $2600.
Criteria for $700 Faculty Scholarship Grants
- The general criterion for all grants remains the promotion of original scholarship that generates new knowledge within one’s discipline. Thus, presentations of original scholarship at a national conference (i.e., those eligible for $1300 grants) will generally receive preference over all the activities listed below (i.e., those eligible for $700 grants.) The $700 grants are designed to support faculty members in the activities broadly defined below. Note that priority will be given in the order in which they are listed. In the case of funding shortfalls when applicants engage in similar activities, the committee may review past funding to encourage the broadest participation of faculty members in scholarly activities.
- Presentation of original scholarship at a local or regional conference, exhibition, competition, festival, etc.
- Invitations to chair, comment, attend, or teach based on expertise.
- Committee work as officer or organizer at conferences, etc.
- Workshops or training that enhance professional abilities in an academic or community setting. Note: This does not include seeking a degree that is necessary as a condition of employment at Avila. Faculty requesting support for degree completion must apply directly to the Office of Academic Affairs for tuition reimbursement and the dissertation sabbatical for degree completion.
- Research money for research expenses, such as travel, etc.
- Attendance at a conference as an observer.
- Purely institutional matters pursued by faculty members (i.e., activities related to program or university accreditation, advising, administrative development, etc.) will be considered but only if focused on individual faculty needs. Any such application must demonstrate that other funding is not available.
Part I: Benefit to the Individual Faculty Member
General Instructions: The application should be persuasive in nature—much like writing a nationally competitive grant. The applicant’s name and division must be prominently displayed at the top of the application. All applications must include the following information:
- 1. Detailed description of the event (e.g., conference, exhibition, competition, festival, etc.)—emphasizing its national or international character if applying for $1300.
- 2. Detailed description of the faculty member’s role and interest in the event.
- 3. Detailed description of the title of one’s work presented and how this work fits the event as a whole.
- 4. Detailed description of the research behind the project presented.
- 5. General Activity Information (e.g., conference, etc.)
- a. Name or title of event (e.g., conference title, etc.)
- b. Date.
- c. Location of event.
- d. Panel title relevant to applicant (e.g., title of panel featuring applicant’s proposed activity.)
- e. Date of applicant’s proposed activity within event.
- 6. Most importantly, the overall benefit to the faculty member—in terms of professional goals, etc. must be clearly stated.
- 7. $1300 grant applications must be accompanied by a letter from the organizer of the event detailing formal invitation to the event or a copy of the preliminary or final program.
Part II: Benefit to the Institution
General Instructions: This section of the application is needed for accreditation, the executive committee, the board of trustees, auditors, etc.
- Basic question: How will the activity enhance the academic reputation of Avila University?
Part III: Budget
General Instructions: A detailed budget with detailed information of alternative sources of support, such as funding from outside the institution or internal departmental/divisional funding, etc.
All applications must include the following budget information.
- 1. Projected Budget for Activity
- a. Amount Requested (i.e., $700 or $1300)
- b. Program Fee
- c. Transportation Expenses
- d. Lodging Expenses
- e. Food Expenses (Note: Avila University does not reimburse the costs of alcohol, so detailed receipts should be submitted for all meals).
- f. Other (Specify)
- g. Total Expenses (All costs incurred for the activity beyond those funding by a Faculty Scholarship Grant)
- 2. Sources of Funding for this Activity
- a. College/School or Department Funding
- b. Outside (e.g., grants, etc.) Funding
Part IV: Mandatory Review by Dean of the College/SchoolGeneral Instructions: All applicants must email applications to their dean, who will forward the application to the committee
- Dean of the College/School
- a. The dean of the college/school must forward the application to the committee (to Elise Hiatt, email@example.com), with a statement indicating whether he/she does or does not recommend the application.
- b. If the dean does NOT recommend the application, he/she must provide the committee with the reasons behind this decision. If the dean DOES recommend the application the dean is welcome to make comments regarding the merits of the application if desired, but is not required to do so.
- c. The application must be received by the Faculty Scholarship Committee FROM THE DEAN by the due date/time. No late applications will be accepted.