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August 2015


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Students register for school Tuesday, Aug. 18 and Wednesday, Aug. 19.


When registering for school, you will need to show proof of residence in Calapooia’s attendance area and parents will need picture ID.  ( Proof of Residency Document)  See letter from the Greater Albany Public School District Office included in this packet listing what is required for proof of residence.  Only students in the Calapooia Middle School attendance area may register unless the principal has approved a transfer request. To check if Calapooia is your home school, access: School Finder and Boundary Information on GAPS website under the “Parent” tab. During registration you will fill out a new registration form, pay fees, pick up schedules, and students can locate their lockers. We’ll also have available PE uniform sets, Free lunch applications, volunteer forms, student insurance applications, etc.  Yearbooks can be ordered at registration time or any time before April.

 Please watch for a Student Daily Planner that students will bring home during the first week of school.  It will include the Calapooia Middle School Handbook, calendar of school events, student recognition programs, PE dress expectations, and academic help in Math, Language Arts and Social Studies along with other useful information.  This planner will be used throughout the year in your child’s classes to record assignments, due dates, important events, etc and should be brought to every class every day.  It is our hope that it will be a useful tool for students to manage their time and for parents to monitor homework assignments and due dates.  If a student loses his or her planner, the replacement cost is $5.00.

 The remainder of this welcome back letter includes information you will need to register and details about school lunches, textbooks, athletics, etc.  Included with this letter are the school supplies list   (Supply List),                                               letters regarding dress code  (Dress Code Letter), P.E. clothes (PE letter) and information from the PTSA.


Registration Dates:

 Tuesday, August 18, 2015:   

Known 6th graders who turned in their Student Information Sheet through their elementary school and returning 7th and 8th graders may register at the following times: 

8:00 a.m. - 1:00 p.m. and 3:00 p.m. – 7:00 p.m.

Known 6th grade students include those who attended Lafayette, Oak, Periwinkle or Sunrise Elementary Schools last school year AND who reside within the Calapooia attendance boundaries.


The entire registration process should take about 30 minutes for those who come on Tuesday. To speed up the registration processes bring with you the phone numbers of your doctors and emergency contacts.


Wednesday, August 19, 2015:   

            New student registration:  8:00-1:00 p.m.

All students new to Calapooia will register at this time.  These are students who were not forecasted to attend Calapooia.  Allow a day or two to generate a schedule for your student. Again, parents will need to bring proof of residence information and photo ID. 


How do I register?


1.            Come prepared to show proof of residence in Calapooia’s attendance area, fill out a Student Registration Form, Health Form (for students who have asthma and/or allergies), Electronic Communication Agreement Form. You will need addresses and phone numbers for yourself, doctor and dentist. Also, phone numbers for relatives/friends to contact in case of an emergency. 


2.            BE PREPARED TO PAY STUDENT BODY FEES AT REGISTRATION. (If you owe a fee or fine from last school year, please pay it as well.) Student Body Fees cover the cost of the first student planner, incentives, assemblies, Fun Day events and much more. You can pay with cash, check, debit or credit card. DO NOT include lunch money with Student Fees if you are writing a check.  Our School District’s Check Policy:  For a check to be an acceptable form of payment it must include your current, full and accurate name, address, telephone number.  In the event your check is returned for non-payment, the face value may be recovered electronically along with a state allowed recovery fee. 


3.            2015-16 Student Fees

Student Body fees            $15.00

Yearbook (optional)          $13.00

 Other fees or expenses:  During the year a fee is collected for Industrial Technology (IT/Shop class).  This fee is charged for materials to build projects students may wish to take home for their own use.  The amount will vary according to the projects and materials chosen by the student. 


4.            Proceed through the well-marked registration steps.  Adult and student volunteers will help you pick-up and hand in the registration forms, pay fees, pick-up your student’s schedule and try their locker combination to make sure the locker opens with the combination listed.  Students should not give out their locker combination to friends.  The Principal will handle requests for schedule changes on a “space available” basis.


5.            Students may leave supplies in their locker at this time and tour the building to find classrooms.    Counselors, administrators, and some faculty will be on hand to help.


What do I do if I can’t come on August 18 or 19?

 After the initial registration days, stop by the office on any working day between 7:30 am-12:00 pm or 1:00 pm-3:00 pm to register your student or pick-up a registration card and other paper work you may need. Bring proof of residence with you and parent picture ID.  You may take the papers with you to fill out and bring back at a later date, or complete them while you are here.   A table will be set up with several handouts for you to take.  (BECAUSE THE OFFICE IS VERY BUSY THIS TIME OF YEAR, IT MAY TAKE LONGER TO REGISTER THAN ON THE SET DAY.)

 What other facts do I need to know?

 Books and Other Materials:  Classroom teachers and the library will check out textbooks during the first week of school.  (Students:  Be sure to write your name in ink on the inside of the front cover at the designated location.  This is important because each book is bar coded and electronically checked out to you.)  Should a book be lost or damaged, the student will be charged for it.  The cost of books has increased significantly over the years; students could easily be responsible for up to $200 worth of books checked out in their name.

First Day:  Only 6th graders attend school on Tuesday, September 8, to help them get adjusted to their new surroundings.  Wednesday, September 9, is the first day of school for 7th and 8th graders.

 Time Schedule:  The first bell rings at 7:45 a.m. with classes starting at 7:50 a.m. and ending at 2:35 p.m.  Students arriving to school before 7:35 a.m. are to report to the cafeteria until dismissed by staff when halls are supervised.  All students should enter through the outside cafeteria doors from 7:20 – 7:35 a.m. and the front doors of the building after 7:35 a.m. Student’s should not be in the building before 7:20 am.

PE:  Click on this link to read a letter written by the PE staff to learn about the PE materials and supplies your child will need.  PE Letter to Parents

 Unsupervised Grounds:  The school and the school grounds are unsupervised on weekends, holidays, and vacation periods.  School grounds are also unsupervised on school days between the hours of 3:15 p.m. and 7:20 a.m.  If you are providing transportation home for your child please be here promptly at 2:35 p.m. Pre-arrange transportation for students in after-school clubs or working after school with a CMS staff member. Unless a student is working with a teacher or involved in an after-school activity, he/she should leave school grounds no later than 2:45 p.m. and should not arrive in the morning before 7:20 a.m. 

 Lunch and Breakfast Prices   CMS uses the computerized MealTime Program.   This program operates like a debit system and students will draw from their account with a PIN number.  Deposits into this account may be made at registration time or on any school day at 7:20 a.m. to 7:45 a.m. in the cafeteria.  If you want to deposit money into a lunch account at registration and are going to write a check, please write a separate check for Student Body Fees.  You can also make online payments to your students MealTime account at http://www.mymealtime.com.  Applications for those qualifying for the free lunch program are available at registration.


Prices:                        Student Breakfast:      $1.20              

                                    Student Lunch:            $2.45               Milk:    $.60

                                    Student Super Breakfast:  add $1.00 (gives double of main entrée)

                                    Student Super Lunch:  add $1.50 (gives double of main entrée)

                                    Adult Lunch:                $3.00

 Athletics/After-School Clubs:  Middle School sports programs will be run by the Albany Boys and Girls Club, Albany Parks and Recreation, Pop Warner Football/Cheer, Albany Little League and ASYO Soccer throughout the year.  Calapooia Clubs will be announced once school has started.

 Medication at School:  The law states that for students who must take medication at school the parents/guardians are required to bring the medication in and pick it up.  For school personnel to administer prescription or non-prescription medication, the parent/guardian must complete an “Authorization for Medication Administration by School Personnel” form.  If a student uses an inhaler and per doctor’s orders can self-administer the medication, we still need a medication form on file in the office and the inhaler will need to have the prescription label on it.  This form will be available at registration.  IMPORTANT NOTEAll medication must be in the original container.

 Illness:  Calapooia does not have a school nurse.  This makes it particularly important that parents not send children to school if they are ill.  If a student becomes ill at school, we will telephone parents or a person listed on the registration form as an emergency contact.  Please be sure to list emergency contact names and numbers.  If your child has an allergy of any kind and/or uses an inhaler, the school district nurse requires you to fill out an Asthma/Allergy Action Card.  The card will be available at registration time. 

 Calapooia Parent Association:  The PTSA (Parent/Teacher/Student Association) meets on the 2nd Monday of each month and is very active in planning activities for Calapooia students, raising funds for school projects, and supporting the educational program.  Please plan to come to the first parent club meeting on September 14th.

 Adult Volunteers Needed:   Please watch for the Calapooia PTSA representative who will be at registration to recruit parent volunteers. Volunteer Application Forms will be available. To volunteer Criminal History Check forms will need to be filled out on the GAPS website, www.albany.k12.or.us, click the Parent tab, then Volunteer, and at the bottom of the page click the Application Form button.  Once approved the applications are good for 2 years. 

 Visiting the School:   Parents are always welcome guests at Calapooia.  GAPS District Policy requires guests to sign-in at the office when they arrive and to receive a badge.  If you wish to meet with one of your child’s teachers or with an administrator or counselor, it is recommended that you call the office ahead of time to schedule an appointment. 


Front Office Staff:     Teresa Price, Office Manager (teresa.price@albany.k12.or.us)

   (541)967-4555         Grace Moller, Secretary/Attendance Coordinator


                                    Betty Stiles, Clerical (betty.stiles@albany.k12.or.us)

Counseling Office:    Karina Torres, Secretary/Registrar (karina.torres@albany.k12.or.us)


 Are there any other questions?

If there is other information that you need before school starts, please call us at (541)967-4555.  Our summer hours are 7:30 a.m. – 12:00 pm and 1:00 pm - 3:00 p.m.  We’re here to help.


 Pat Weidmann                                                            Scott Smith

Principal                                                                      Assistant Principal

Built in 1962
, Calapooia Middle School is proudly educating its third generation of Albany children. Calapooia serves children from PeriwinkleOakLafayetteSouth Shore, and Sunrise Elementary Schools. 


Automated calls regarding attendance and past due lunch accounts are now going out to keep you informed.  We are using this new automated communication system to keep the communication lines open between us.

Please continue to assist by calling the school if you know that your student will not be in attendance on a given day. 
    We appreciate your help!

    Big Weekly Announcements of Calapooia Events

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    Fast Facts

    Fast Facts

    Principal:  Pat Weidmann 

    Vice Principal:  Scott Smith
    830 24th Ave. SE 
    Albany, OR 97322

    Phone:  541-967-4555

    FAX:  541-924-3702

    Grades: 6-8 

    School Hours: 

    Office: 7 am-3:30 pm
    Classes: 7:50 am-2:38 pm

    Total Enrollment: 630

    For directions, click here.