2 Personnel

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School Staff

Staffing is considered carefully because we believe that staff and leadership set the culture and climate of the school. We understand that actions and attitudes speak louder than words and that a well-spoken word of encouragement or correction can change a life-course forever. 

All staff members are role models for students and are selected based on character, values, goals, unique gifts, education and experience. We look for motivated and qualified individuals who are called and willing to join with the school in fulfilling our mission and who are able to commit at least 3 years of their time.

We embrace the diversity of a multicultural community that results from the sharing of ideas and backgrounds. Many of our teachers have received certificates, training, and experience abroad, which brings a richness of teaching styles to our classrooms. Lead Teachers are certified childcare specialists or educators with previous experience, while most Assistant Teachers are in training. We aim for teacher demographics that represent a variety of backgrounds, nationalities, and cultural flavors.


“The godly walk with integrity; blessed are their children who follow them.” Proverbs 20:7 

Staff Values

Community  Working to build each other up in humility

“As iron sharpens iron, so one man sharpens another.” 
Proverbs 27:17
 
“Two people are better off than one, for they can help each other succeed. If one person falls, the other can reach out and help. But someone who falls alone is in real trouble.” 
Ecclesiastes 4:9-10 


Truth  Allowing God’s truth to light up the dark areas of life

“Now that I have begun to speak, let me continue. I speak with all sincerity; I speak the truth. For the Spirit of God has made me, and the breath of the Almighty gives me life.” 
Job 33:2-4 

“We will not hide these truths from our children; we will tell the next generation about the glorious deeds of the Lord, about his power and his mighty wonders.” 
Psalm 78:4 


Forgiveness  Celebrating God’s character by releasing others from past wrongs

“Make allowance for each other’s faults, and forgive anyone who offends you. Remember, the Lord forgave you, so you must forgive others. Above all, clothe yourselves with love, which binds us all together in perfect harmony.” 
Colossians 3:13-14 


Purpose Showing God’s greatness through individual gifts and talents

“In the same way, let your good deeds shine out for all to see, so that everyone will praise your heavenly Father.”
Matthew 5:16 

“Be careful to live properly among your unbelieving neighbors. Then even if they accuse you of doing wrong, they will see your honorable behavior, and they will give honor to God when he judges the world.”
1 Peter 2:12 


Integrity Modeling the connection between words and actions

“The godly walk with integrity; blessed are their children who follow them.”
Proverbs 20:7

 
Maturity Pursuing personal and professional growth

“In view of all this, make every effort to respond to God’s promises. Supplement your faith with a generous provision of moral excellence, and moral excellence with knowledge, and knowledge with self-control, and self-control with patient endurance, and patient endurance with godliness, and godliness with brotherly affection, and brotherly affection with love for everyone.”
2 Peter 1:5-7 


Wisdom Correctly applying knowledge that begins with God

“A house is built by wisdom and becomes strong through good sense. Through knowledge its rooms are filled with all sorts of precious riches and valuables.”
Proverbs 24:3-4

Lifestyle Statement

AIS staff will seek to model the character and behavior of their heavenly Father in all interactions with others. In His characteristically gentle and loving way, we will lead others to the knowledge of God and His desire for relationship with them and then continue to teach and equip as they grow in that knowledge. 

We desire to prepare students and families for the challenges of life by educating not only the mind, but the heart, body and soul as well. We recognize that even our smallest actions and attitudes will affect how accurately we are able to communicate this message. To maintain integrity and build community we will attempt to be open and honest about personal struggles and to gracefully assist others whenever possible.

School Governance

Organizational Mission 

To provide the opportunity for students to become globally competent, culturally aware, multilingual lifelong learners and influential leaders, to develop a well-balanced heart, mind, and character and to be established in relationship with Jesus Christ.

Organizational Structure 

Ashiya International School is recognized as a legal entity (houjin) and categorized as a foreign school (kakushu gakkou houjin) by the Japanese government. The legal entity is currently certified to operate 3 levels of kindergarten and 6 grades of elementary under the school name Ashiya International School, also known as AIS. AIS is managed by a headmaster, a board of trustees, a comptroller, a school council, a principal, teachers, staff, and a parents association.

Board of Trustees

The Board of Trustees must be formed of a group of six or seven people. They are to guide the direction of the school’s decisions according to the school vision and values, monitor curriculum and hiring of staff, manage financial accountability, and expand school programs by searching for support. The principal is required to serve as a Trustee.

School Council

The School Council must be formed of thirteen or fifteen members based on double the current number of trustees plus one. The council is to inform trustees of current school information, serve as liaison between the school and community, support the school in reaching its goals, and form committees to serve specific school needs. Council members must consist of the following:
  • Three or four current AIS employees
  • Three or four AIS graduates over 25 years old (or parents of students if none exist)
  • Seven other individuals with educational experience

Employment

Qualifications

AIS looks for dedicated, enthusiastic individuals who want to positively affect the lives of students and families. For most positions, fluent and effective communication in English is required and strong Japanese skills are highly beneficial. A four-year college or university degree is preferred as well as experience in the area of teaching and working with children.

The school community is enriched by individuals with unique or specialized skills and talents and a desire to learn and work closely with a diverse team of people. Agreement with the school mission and direction, a lifestyle of integrity, and a positive attitude are marks of a potential candidate for employment at AIS.

Staff Expectations 

Employees are expected to be familiar with the following expectations and to fulfill them to the best of their abilities. The goal of the AIS staff training style and authority structure is to educate and equip individuals to responsively take ownership in specific areas of gifting, management, and service. General work performance standards are listed below. Each department or team may have additional requirements in certain areas of operation.

Professional Conduct and Appearance 

  • Communicate and act professionally, with integrity, and as a positive role model to students and others.
  • Be teachable, mindful and supportive of the school values, and a cooperative team worker and community builder.
  • Report to work and all meetings 5-10 minutes before start time and perform assigned duties to the best of your ability.
  • Maintain a clean and safe environment by tidying and organizing assigned areas and doing your part to keep rooms, hallways, decks, and other areas of the school neat and accessible.
  • Quickly report any problems, concerns, safety issues, or damage to equipment and facilities to your team leader.
  • Notify your leader in advance if you are unable to show up for work or will arrive late.
  • Request permission in advance to be absent from work or to leave the campus during school hours due to special circumstances.
  • Dress appropriately for the job; be modest, clean, and neat.
  • The school and its entire campus is a nonsmoking facility; if you choose to smoke make sure that you are off school grounds and out of sight of students.
  • Consumption of alcoholic beverages or being under the influence is prohibited while on duty or on the school grounds.

Respectful Use of Information

All information regarding students of AIS is confidential and should not be discussed outside of professional situations. School issues or difficulties are expected to be discussed with the appropriate parties only.

Refrain from taking private student or family information off campus or discussing it in public. Certain student forms and records cannot be duplicated, reproduced, or removed from the school office.

If you move your residence or otherwise change important information, notify the office of your new address and phone number within seven days of your move.

Cultural Awareness and Sensitivity

Timeliness is a way to demonstrate to others that they are important. Please honor meetings and appointments by being present and ready at the scheduled time whenever possible.

Eat only during lunch and snack time with students. Chew with your mouth closed and sit down while eating. Prepare your lunch in advance.

Drink bottled drinks such as water or cold tea when in the classrooms. Other drinks may be consumed during your break or planning time if you wish. In the interest of safety, drink hot drinks only during your break and when away from children.

Cell phones, E-mail, and Internet

Keep phones turned off or on silent mode so they will not ring or vibrate during class hours. Check messages and return calls during your break or after work.

Facilities and Resources

Return the room to the way you found it or to an improved condition, being sure to place materials and items back where they belong.

Always ask when you borrow materials or items and be sure to gratefully return items to their exact location when you are finished.

The items in the office may be used in the office. If you require supplies for your class, ask your department leader. Department leaders will gather supplies for departments.
Equipment for children such as small tables, chairs, toys, and swings are made to be used for their purpose and by small children only. Avoid using them for other purposes and refrain from sitting on desks or tables.

Use classrooms, common areas, and teacher workrooms with respect for others in the area. Be aware of noise levels, supply and equipment needs, and differing schedules.
Computers at school are to be used for educational and school purposes. Refrain from eating and drinking while using computers and keep foods and liquids far away from computers. Students should not move or transport sensitive school equipment such as lap tops and projectors.

Help us be wise stewards of electricity, water and school materials. Use A/C and heaters at the labeled mode and temperature or at a conservative and comfortable level. Turn off lights and electrical devices when not in use. Keep photocopying, printing, and paper use within reasonable limits. 

Printing, Photo copying, Scanning, and Fax

Record all copies in the copier usage notebook and plan ahead to conserve paper and ink. Color printing may be done for special purposes but must be cleared with the office.

The copiers and printers at school exist mainly for school purposes. If you wish to print out or copy documents for personal use or anything unrelated to school events, pay the office ¥10 per page. Contact the office if you wish to send or receive a fax for personal purposes. Price per page is ¥100 for domestic and ¥200 for overseas transmission.

Personal Use of School Property and Equipment

Contact the office to obtain principal approval in advance. Rental charges may apply for use of select property or equipment depending on purpose.

Gifts

Teachers may receive gifts from parents. To ensure true generosity and genuine gratitude, please inform your leader of any gifts within three days of receipt. Failure to honor this accountability system may result in the gift becoming property of the school.

Confidential Disclosure Agreement

AIS is concerned with the protection of privacy and information for all staff, students, and families. All staff are required to read and signify their compliance with the following confidential disclosure agreement.

I, hereby, upon entering into the Employment Contract with Ashiya International School (hereinafter referred to as the “School”) agree to follow the below-mentioned rules with the utmost care and diligence in connection with any information received from the School.
  1. As I undertake to perform my responsibilities at the School, I agree to strive to protect the security of the information received at the School and will actively seek education and training to improve the security of handling the information at the School.
  2. As I undertake to perform my responsibilities at the School, I agree not to disclose any information received in this process at the School to any third parties or to use the information for my own personal use.
  3. As I undertake to perform my responsibilities at the School, I agree not to disclose any information pertaining to clients or employees of the School deemed to be private to any third parties or to use the information for my own personal use.
  4. I agree not to intentionally seek out any information to be deemed as confidential for the operations of the School without authorization.
  5. If at any time I become aware of any information to be deemed as confidential for the operations of the School, I agree to immediately inform the person in charge of handling such information.
  6. If at any time information to be deemed as confidential for the operations of the School is revealed to me, I agree not to disclose this information to anyone inside or outside the School who is unauthorized to access such information during or after my employment with the School.
  7. Under any circumstance that my employment with the School terminates, the details mentioned in this Confidentiality Agreement shall continue for five years after the last day of my employment at the School.
  8. If at any time I disclose information deemed as confidential for the operations of the School to any third parties or use the information for my own personal use whether it be intentionally or unintentionally, the School reserves its right to seek compensation for any loss or damages incurred as a result.

Application Process 

If you are interested in supporting the mission and vision of the school by applying to be a part of the AIS team, please send an e-mail or contact the school office for information on currently posted positions. 

If there is an opening that complements your skills and experience we will contact you to discuss the opportunity. If there are no openings we will keep your information on file for one year and contact you if a position becomes available.

Internship 

Before hiring on, most AIS staff choose to spend some time as an intern or volunteer or in a short-term position to experience the school atmosphere and determine suitable placement. 

Other individuals who are willing to volunteer time or gain work experience are welcome to contact the office for more information. All short-term employees, volunteers, and interns must be familiar with and supportive of the school and staff values and expectations.



“Be careful to live properly among your unbelieving neighbors. Then even if they accuse you of doing wrong, they will see your honorable behavior, and they will give honor to God when he judges the world.” 1 Peter 2:12