Registration Instructions

The Washtenaw Elementary Science Olympiad (WESO) Tournament will be held on Friday and Saturday, May 11-12, 2018 at Pioneer High School in Ann Arbor. 


Number of Team Members: Each school may form one team per event per grade (grades 2-5). There is no limit to the number of students in each grade. Students may compete only at the grade level in which they are currently registered in school. If your team wishes to do so, homeschooled students in your school area can participate with your team.

Head Coach: Each school must designate a Head Coach who will serve as the contact person for WESO. All official correspondence and updates will be emailed to the Head Coach or made available on the WESO web site. Head Coaches will be responsible for distributing information to the school’s respective event coaches, parents, and students. Schools may also designate one Co-head Coach and request that they also be added to the Head Coaches email list.

Event Co-Supervisor/Key Volunteer: Each school is required to nominate at least one Event Co-Supervisor or Key Volunteer. This individual must be available throughout the school year to work with the WESO Board in the planning and execution of the tournament. The Event Co-Supervisor or Key Volunteer must be available to set up their areas of responsibility on the afternoon/evening of May 11th and work the day of the Olympiad, May 12, 2018. and may be asked to attend meetings or presentations before that date. 

We prefer that Co-Supervisors have previous experience coaching Science Olympiad teams and familiarity with the field or scientific knowledge about their event. The WESO Board will select, approve, and provide help to assigned Co-Supervisors. Open positions will be listed on the registration form and can be found on this page

Your submission is considered a nomination; final Co-Supervisor and Key Volunteer assignments will be made by the WESO Board. Every effort will be made to assign the school’s requested assignment.  In the event that the school’s first choice is not available, teams should be prepared with alternate choices.

Fundraising Raffle Items: Each school is required to provide items for the fundraising raffle with a value of $50-$100. Details will be provided at a later date.

Release Forms/Photo Permission  and Emergency Contact Information: Each school is responsible for collecting:

  1. Release of Liability forms which include written permission for photos to be used in WESO publicity: The WESO board will collect these forms approximately 2 weeks prior to the competition. All participants do not have to agree to be photographed, but that information is needed so that photographers can avoid those that prefer to not be in photos. Those Olympians will need to have a red dot on their nametags on the day of the Olympiad.
  2. Emergency contact information forms for every participant: Head coaches must have these present on May 12. To maintain participant confidentiality these forms will not be collected by the WESO board but need to be accessible in the event of an emergency. 

Volunteer Certification/Clearance: All volunteer coaches working alone with school children in AAPS schools must be cleared/approved by their district. AAPS volunteers must fill out and turn in to their school office a copy of the AAPS Volunteer Certification form. Volunteers working in non-AAPS schools should follow the process defined by their school/district. Do not send forms to the WESO board or to the Balas Administrative Building.

Tournament Volunteers: Each school is required to provide one volunteer for every 3 student participants per grade for the days of the Olympiad. If any grade level team exceeds 25 students, you will be asked to provide 1 additional volunteer for every 2 participants greater than 25. The list of these volunteers is to be submitted by April 7, 2018. Volunteer shifts will be 2-4 hours, depending on the area of assignment. More details of this process will be announced. 

Registration Deadlines and Fees: Completed Registrations are due by November 17, 2017.  Registrations received after that date, or that are not complete, may not be guaranteed a spot.  Only schools from Washtenaw County may register.  Preference will be given to returning schools, and remaining spots will be assigned on a first come, first serve basis. So that we can prepare the most efficient schedule possible, we ask that you please only register grades for which you are sure you are able to field a team.

Fee Structure: $100 per school (includes one grade registration), plus $25 per additional grade entered. For example: The registration fee for a school participating in all grade levels is $175; For a school participating with only a third grade and fourth grade team, the registration fee is $125. 

Orientation: There will be a WESO 2018 Orientation meeting on Tuesday, December 5, 2017 in the Pioneer High School Cafeteria Annex. More information will be published soon, but please save the date. 

Mailing Address: After completing the online Registration Form, you will be invited to join a Google Group for Head Coaches. After you join this group, you will be given an address to which to send your registration fees. Checks can be made out to "WESO". If you have any problems joining the group, please email us at wesoscience@gmail.com.

First Time Registering? If you'd like to sign up as a WESO school, and you haven't registered before, please send us an email first (wesoscience@gmail.com) so we can contact you before your registration. 

Go to online registration form