Accidentally deleting an invoice in QuickBooks can feel like a nightmare—especially when it involves tax records, payments, or customer history. But don't panic. You can recover deleted invoices in QuickBooks, and in this guide, we’ll show you how.
Learn how to Recover Deleted Invoice in QuickBooks using simple methods. Call +1-866-409-5111 for expert recovery support and QuickBooks help.
Invoices are the backbone of your accounting records. Losing one may affect:
Your financial statements
Tax reporting
Client payment tracking
Audit trail and compliance
Unlike soft deletions in other software, QuickBooks treats deletions as final—but it still leaves behind a digital footprint you can trace.
Here’s the short answer: You cannot “undelete” an invoice, but you can reconstruct it using the Audit Log.
QuickBooks keeps a detailed audit trail of every action performed in your account. With this tool, you can see:
When the invoice was created
When and who deleted it
The original invoice details (items, amounts, customer)
Login to QuickBooks Online.
Go to Settings (⚙️) > Audit Log.
Use filters to narrow the search (e.g., “Invoices” + “Deleted Transactions”).
Look for the invoice you accidentally deleted.
Click on the entry to expand.
You'll see the invoice before it was deleted, including:
Invoice number
Customer name
Items/services
Amounts
Dates
Go to + New > Invoice.
Re-enter the data exactly as shown in the audit log.
Save and send to your customer if needed.
Tip: Add a note in the memo: “Recreated from deleted invoice on [date]”.
If you're using QuickBooks Desktop, the process is slightly different:
Press Ctrl + F and search the deleted invoice number or customer name.
Use the Audit Trail Report:
Go to Reports > Accountant & Taxes > Audit Trail.
Customize the date range to locate the deletion activity.
Note down the invoice details and recreate it manually.
Avoid this issue in the future by implementing these best practices:
Restrict invoice deletion to only admins or trusted employees.
For QuickBooks Desktop, create daily or weekly backups.
For QuickBooks Online, consider third-party apps that back up your data.
Regularly review the audit log to catch suspicious activity early.
Unfortunately, no. QuickBooks doesn't offer an undelete option. The audit log is the only place to retrieve data about deleted invoices.
Some backup tools can restore deleted data if configured before the deletion. These apps typically integrate with QuickBooks Online and store snapshots of your data.
QuickBooks Support may help guide you through the process, but they won’t recover it for you. For personalized help, call +1-866-409-5111.
While QuickBooks doesn’t offer a “restore” button for deleted invoices, it gives you all the tools you need to recover deleted invoice in QuickBooks—thanks to its robust audit log.
If you’ve deleted an invoice and are worried about missing records, taxes, or compliance, take action now. Use the guide above to trace and manually recreate the invoice. Or for stress-free recovery, reach out to a QuickBooks ProAdvisor at +1-866-409-5111.