rev. 10/25/2009 The Pacific Swimming Policies & Procedures shall apply to Zone 1 South except as documented below. The intent is not to duplicate what Pacific Swimming has documented. Board motions will only be included if they are ongoing rather than one time actions.Administration Division SECTION I - BOARD PROCEDURES 1.0 Meeting Locations Board of Directors meetings normally shall be held at the Santa Teresa Medical Center at 250 Hospital Parkway, San Jose, CA 95119. Meetings are typically in room MOB1, MOB3, or 460-1 (see map). Check the website calendar for actual meeting location. 2.0 Meeting Times Regular Board of Directors meetings shall be held on the second Wednesday of each odd numbered month (Jan, Mar, May, Jul, Sep, Nov). The meetings usually start at 7:30pm and typically run until 9:00pm. The Officials Chair normally shall hold a scheduling meeting for deck officials and head referees in June and September or October. 3.0 Calendar of Regular Board Meeting Activities March
SECTION II - BUDGET AND FINANCE 1.0 Investments The Treasurer is authorized to invest all funds in CD or Money Market accounts provided that there is immediate access to at least 50% at all times. Adopted 3/12/2008 2.0 Trailer Storage Zone 1 South may pay $50 per month for storage space for the timing trailer that used to be kept on Bill Cunningham's property. Adopted 7/9/2008 3.0 All Star Compensation Zone 1 South shall compensate coaches at $50 per day, including travel days, for the Zone All-Star Developmental Meet. To help meet budget goals, the Treasurer shall adjust this amount yearly by up to 75 percent (paying between $12.50 and $87.50) with Board approval. Adopted 3/14/2007 Amended 7/8/2009 Zone 1 South shall compensate coaches at $50 per day, including travel days, for all Pacific Swimming All Star meets. This includes the Pacific Coast All Star Meet, the Western Zone Championships, and the North American Challenge Cup. To help meet budget goals, the Treasurer shall adjust this amount yearly by up to 75 percent (paying between $12.50 and $87.50) with Board approval. Adopted 7/9/2008 Amended 7/8/2009 Zone 1 South shall compensate parents who are managers at $50 per day, including travel days, for all Pacific Swimming All Star meets. This includes the Pacific Coast All Star Meet, the Western Zone Championships, and the North American Challenge Cup. To help meet budget goals, the Treasurer shall adjust this amount yearly by up to 75 percent (paying between $12.50 and $87.50) with Board approval. Adopted 7/9/2008 Amended 7/8/2009 Zone 1 South shall compensate its swimmers at the Pacific Coast All Star Meet, the Western Zone Championships, and the North American Challenge Cup with 50 percent of their co-payment. To help meet budget goals, the Treasurer shall adjust this amount yearly by up to 50 percent (paying between 25 percent and 75 percent) with Board approval. Adopted Unknown Amended 7/8/2009 4.0 Registration Fees for Key Zone 1 South Champs Personnel Zone 1 South shall reimburse the USA Swimming registration fee for certain personnel required to be listed in the Zone 1 Championship meet sheet as listed below:
5.0 Financial Controls Monthly, the Zone 1 South Treasurer shall send copies of the bank statements and the check register to the Chair or his appointee for an independent reconciliation of the bank statement to comply with USA Swimming and Pacific Swimming requirements on controls against fraud. Adopted 11/12/2008 6.0 Membership Dues Membership dues have been set at $0 until such time that the Board may want to charge a fee again. Adopted unknown date 7.0 Fee Waivers Proposed waivers of fees for specific swim meets must be presented at a Zone 1 South Board meeting. Adopted 5/13/2009 |
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Policies & Procedures |