ALPHA PHI OMEGA

Zeta Beta Alumni Association (ZBAA)

 

ALUMNI ORGANIZATION

BYLAWS

 

Approved by the Charter Members:

April 26, 2008

 

 

ARTICLE I: NAME

 

The name of this alumni organization is the Zeta Beta Alumni Association

 

ARTICLE II: PURPOSE

 

The purpose of the alumni organization shall be to promote the principles of Alpha Phi Omega among alumni members and the entire fraternity. This shall be accomplished through such activities as this alumni organization may deem desirable.

 

ARTICLE III: MEMBERSHIP

 

SECTION 1. SIZE

 

It shall be the aim of this alumni organization to maintain a sufficient number of active members to achieve and sustain the purpose of this alumni organization.

 

SECTION 2. MEMBERSHIP

 

Membership in this alumni organization shall be granted to:

 

A. Persons who are duly registered in the National Office as former members of the Zeta Beta Chapter of APO;

 

B. Persons who served as duly registered advisory members of the Zeta Beta Chapter of APO; or

 

C. Persons granted honorary membership in the Zeta Beta Chapter pursuant to the National Bylaws and Standard Chapter Articles of Association, however,

 

D. The alumni organization shall not grant any form of membership that does not comply with the above standards.

 

SECTION 3. RECOGNITION.

 

The alumni organization shall apply to the National Alumni Chair for formal recognition.

 

ARTICLE IV: OFFICERS

 

SECTION 1. TITLES

 

President, Vice-President-Membership, Secretary, Treasurer and Newsletter Editor.

 

All of the officers listed in Article IV, Section 1 shall be elected.

 

Other officers, and/or committees are appointed by the President and approved by the elected officers, who when meeting collectively shall be called the executive committee.

 

SECTION 2. TERM OF OFFICE

 

The officers of this alumni organization shall be elected annually during the meeting held during Banquet Weekend and serve for one year. An officer may succeed himself/herself.

 

SECTION 3. NOMINATIONS

 

Nominations shall be made at the beginning of the meeting prior to voting. Anyone, whether a member or non-member of the Alumni Association, may make a nomination. Only dues-paying members may be nominated for a position.

 

SECTION 4. VOTING

 

A simple majority of the dues-paying alumni members present and voting shall be required to elect each officer. The ballots are to be counted by the chapter's Alumni Secretary, and reported immediately back to the organization as the winner.

 

SECTION 5. INSTALLATION

 

The officers shall be installed, according to the ceremony provided by the National Fraternity in the Ritual Book.

 

SECTION 6. PROXY VOTING

 

There shall be no proxy voting.

 

SECTION 7. VACANCIES OF OFFICE

 

In the case of a resignation of an elected officer, the alumni organization shall elect a replacement at the next regular meeting. The President shall be responsible for completing or delegating the departed officer’s duties. In the case of the departure of the President, the Vice President in charge of Membership shall be responsible for completing the President’s duties.

 

SECTION 8. REGIONAL ALUMNI COUNCIL

 

This alumni organization shall elect its’ representative on the Regional Alumni Council at its regular meeting in National Convention years. This representative shall serve for two years. Notice of this representative shall be sent to the National Office of Alpha Phi Omega, for notification of the Regional Alumni Representative, and National Alumni Chair.

 

ARTICLE V: DUTIES OF OFFICERS

 

SECTION 1. PRESIDENT.

 

The President shall:

 

A. Serve as the presiding officer at all alumni association meetings and at meetings of the executive committee.

 

B. Coordinate the functions of all alumni organization officers and committees.

 

C. Appoint such committees as are necessary to carry out the program of the alumni organization.

 

D. Serve as an ex-officio member of all committees.

 

E. Insure that the alumni organization is operated in conformity with the principles set forth in the National Bylaws, the Standard Chapter Articles of Association, and these Bylaws.

 

SECTION 2. VICE-PRESIDENT-MEMBERSHIP.

 

The Vice-President for Membership shall:

 

A. Plan and coordinate the membership program of the alumni organization.

 

B. Perform all presidential functions in the absence of the President.

 

SECTION 3. SECRETARY.

 

The secretary shall:

 

A. Maintain an accurate record of alumni organization meetings, and the executive committee meetings.

 

B. Issue the alumni organization directory.

 

C. Carry on necessary correspondence on behalf of the alumni organization.

 

SECTION 4. TREASURER.

 

The Treasurer shall:

 

A. Receive and disburse the funds of the alumni organization in a prudent manner.

 

B. Maintain an accurate record of all alumni organization transactions.

 

C. Develop the alumni organization budget for approval by the organization, and strive to insure that the budget plan is followed.

 

D. Apply to the Internal Revenue Service for tax exemption status.

 

E. Insure that all financial forms and reports prescribed by federal and state laws are filed as required.

 

SECTION 5. NEWSLETTER EDITOR.

 

The Newsletter Editor shall:

 

A. Provide timely information concerning activities of the alumni organization to the members and friends of the organization.

 

B. Record alumni association history and report to Zeta Beta Chapter where appropriate.

 

SECTION 6. ALL OFFICERS.

 

All officers shall, in addition to their stated duties, perform such duties as their offices or the alumni organization may require.

 

ARTICLE VI: MEETINGS

 

SECTION 1. REGULAR MEETINGS.

 

This alumni organization shall have at least one meeting per year. Every year, the organization shall have a meeting on the Saturday of the weekend coinciding with Zeta Beta Chapter's Anniversary Banquet.

 

SECTION 2. SPECIAL MEETINGS.

 

Other special meetings shall be called upon the written request of one-third of the alumni organization members, or at the discretion of the President or Executive Committee. A minimum of thirty (30) days notice of such meetings shall be provided to the organization members.

 

SECTION 3. QUORUM.

 

A Quorum shall consist of ten or more dues-paying members of the Alumni Organization and shall be assumed present unless challenged. No business shall be conducted unless a quorum is present.

 

SECTION 4. VOTING.

 

Only dues-paying alumni organization members shall be allowed to vote at meetings.

 

Proxy or absentee voting shall not be allowed for alumni organization officer elections, using organization approved ballots.

 

SECTION 5. RULES OF ORDER.

 

The business of the alumni organization shall be conducted by the latest edition of Roberts Rules of Order.

 

ARTICLE VII: SUSPENSION

 

SECTION 1. SUSPENSION.

 

Suspension of a member shall require a two thirds vote at an alumni organization meeting. The suspension charges are to be given to the executive committee, and the brother will then be given an opportunity to answer the charges. The executive committee will then vote whether to recommend suspension to the alumni organization. Such a recommendation shall be presented at the next regular organization meeting, where the brother under suspension consideration, be allowed to answer the charges filed against him/her. No proxy or absentee ballots are permitted.

 

ARTICLE VIII: DUES

 

SECTION 1. DUES.

 

Dues for this organization shall be $1 annually, due by the beginning of the first regularly called meeting of the year.

 

If the delinquent dues are not paid, the member shall be termed inactive.

 

ARTICLE IX: AMENDMENTS

 

SECTION 1. AMENDMENTS.

 

These bylaws may be amended by a two-thirds vote of the voting members of the alumni organization in good standing, at a regular alumni organization meeting, provided that the amendment was proposed at the previous meeting, at least two weeks earlier and distributed to the members in a timely fashion.

 

SECTION 2. RATIFICATION.

 

These bylaws shall become effective upon acceptance by a vote of two-thirds of the active alumni organization members present and voting at a regular alumni organization meeting.