About the Club
The Yavapai College Science and Math Club was founded to bring together students and faculty who are enthusiastic about math and science. Specifically, the purpose of the club is:
Club Constitution: Yavapai College Science and Math Club 1. To collect and consider knowledge by way of rational thought, empirical methodology and quantitative tools. 2. To use the information gained in this way to improve the campus and community by empowering individuals, whether members of the club or members of the community, to make more informed decisions concerning important issues 3. To have fun.
Membership is open to any student or faculty member at Yavapai Community College, as well as any member of the community, provided that at least 51% of members are current Y.C. students or faculty. Any individual may join the club so long as they assert that they have read and understood this constitution and demonstrate an ability to think and act within its guidelines and in a competent manner. The club is estimated to be composed of about 4-20 members, but may be of any size greater than zero. 1. All prospective members must assert that they have read, understood, and agreed to abide by the purpose and rules outlined in this constitution before joining the club. 2. Members should uphold the primary purpose of the club, as well as general Yavapai College policy. 3. Members should refrain from being disruptive to the club or club activities and should be considerate and respectful of others. Members may express any sentiment or opinion, so long as they do so in a constructive and polite manner. 4. All members of the club should make a genuine effort to participate in club meetings and help with at least one community service activity per semester. Low activity levels, such as attending less than half of all club activities) may be grounds for dismissal. This will be decided on a case-by-case basis.
Club activities will be decided on by club members during official club meetings and by e-mail. All club activities (including fundraisers and community service activities) should have some clear relationship to the club purpose. There will be at least one community service project every semester. Some possible activities include: • Safely conducted scientific experiments for fun and as a learning tool • Presentations, discussions and symposia hosted by club members, for other club members or for the community as a whole • Field trips to museums, local parks, and other events or places of interest • The viewing of related films • The publication of a club newsletter • Advertising for the club
The club shall have a president and, if possible, a secretary. Club officers will be elected by the normal voting method. Also, any club member may request a re-election at any official club meeting. Before an election is held, any individuals interested in running for president or vice president should announce their interest. In the event that only one individual expresses interest in an office, that individual is automatically awarded that office. A club member may decline to vote, but cannot vote for themselves or for someone who is not running. The club advisor shall administer the vote and announce the winning officers.
-To be the primary coordinator for the club -To oversee club meetings and activities. -To notify all club members of upcoming activities. -To perform the duties of the secretary when the secretary is absent
-To keep a general record of the proceedings at club activities and to send this record out to anyone absent from a given activity. This record would mainly consist of who was present and what we did or talked about. -To receive, account for, and distribute funds in accordance with club decisions. -To keep a current list of all club members and their contact information. -To perform the duties of the president when the president is absent
Club meetings will be held at least three times per semester and preferably every two weeks. All members of the club should be notified (by the president or advisor) of official club meetings at least one week in advance if possible.
Voting and decision-making will be conducted primarily by e-mail and, if necessary, by phone. All votes will be directed to the club adviser, who will alert club members of the outcome of the vote once all members have responded or a period of one week has passed (whichever comes first). This is a democratic club. All decisions and votes are decided by a simple majority (more than half of all club members who respond). Decisions about everyday club activities do not require an official vote unless it is so requested by a club member. Any member may call a vote on any matter of concern. The club advisor will administer and count the vote as usual. Votes concerning sensitive or highly important matters should be kept anonymous. Votes made in favor of changing the club constitution or expelling club members must also be approved by a club advisor. There are no dues required for general membership into the club. However, dues may be necessary for specific club activities, such as field trips or events, in which case they will be exacted only on club members wishing to participate in those particular events. This will be decided on a case-by-case basis and will largely depend on the cost of the activity and the available funds.. Donations may be received by the club. The use of this and all available funds will be decided on by club members.
Any member may submit a request for a vote to expel another club member for any reason. This vote should be conducted anonymously. Grounds for expulsion from the club include, but are not limited to, the following: • Criminal activity • Repeated shows of rude, disrespectful, or disruptive behavior • Seriously failing to conform to the mandates of this constitution
Any changes to this constitution may be proposed by a club member. Votes made in favor of changing this constitution in any way must also be approved by the club advisor.
This constitution should be ratified once every semester by at least 2/3 of the current club members. If ratification fails, amendments should be suggested and voted upon. If this is not possible or if no amendments can be agreed upon, this would signify that there is no longer a consensus on the nature of the club and that it should be disbanded or significantly restructured.
1. Member information (club roster) The roster has been left out of the online version of the constitution to protect the privacy of the club members. 2 Initiation Fee There is no initiation fee. 3. Standing Committees There are no standing committees. 4. Rules of Order All proceedings shall be democratic in nature. At every official club meeting, all members present shall be given the chance to state concerns, request votes, or make announcements concerning the club. 5. Rules for Amending Bylaws These bylaws may be amended by way of the normal voting procedure.
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