- "In Charge"
- Represents the library at the meeting
- Follows the meeting agenda
- Knows the House Rules
- If help needed, dial 0 (Main Desk) or 231 (Info Desk) and ask for Librarian in Charge
- Before Meeting (5:30pm)
- Let Main Desk know you are here
- Set up refreshments cart (cart room is next to staff room)
- Water pitcher (from Staff Room)
- Ice (staff room freezer) in orange bowl (staff room cabinet)
- Extra orange bowl (staff room cabinet) for snack someone brings
- Paper plates, napkins, cups (4th floor storage room)
- Upstairs: turn up/down heat/AC
- Popcorn machine (packets in storage room)
- Games from storage room: set out on stage
- Place survey forms on tables
- Greet people arriving before meeting
- Invite them to look at games in front
- If tables/chairs not set up, have them set them up
- Invite them to take a seat: announcements begin at 6:00pm
- Start of meeting announcements (6:00 pm)
- Fire exits
- Show and Tell to begin after announcements: 5 min to tell about one game
- Game play to wrap up by 8:15pm: building closes at 8:30pm
- Remind people to fill out program surveys before leaving
- Show and Tell time (6:05pm)
- Give people who wish max of 5 min. each to show off a game they brought
- Can show off a game from the library's collection, too
- End of meeting announcements
- 8:00pm: "Please wrap up game play by 8:15"
- 8:15pm: "Please end gameplay and fill out evaluations." Thank people for attending.
- Post meeting
- Collect evaluations
- Clean popcorn machine
- Put games, evaluations, extra cups, paper plates, napkins, cups away in storage room
- Change heat/cooling to proper position
- Turn off lights
- Take refreshments cart downstairs
- rinse pitcher
- wash ice, snack bowls
- SIGN UP to be Volunteer Library Ambassador for an Unplug & Play meeting.
Volunteer Soft Drink or Snack Provider duties
- Bring enough of a snack for 20 people to share, or two bottles of soft drinks (one caffeine free and one diet, please).
- Please avoid snacks that will cause sticky fingers, as this will make it hard to keep the games clean.
- SIGN UP to bring soft drinks or a snack to a future Unplug & Play meeting.
Game of the Month (GoM) Guide Responsibilities
- Know the rules for the game to be taught.
- Set up the game on GoM table and be prepared to walk people through a few rounds to get them acclimated.
- If instructional materials are prepared, please bring 20 copies.
- NOTE: Games of the Month are selected by the
participants at Unplug & Play meetings from a list of nominated
titles. Any game may be nominated, but only games for which someone
has volunteered to be Game Guide are eligible to be chosen as a future
Game of the Month.
- TO NOMINATE A GAME FOR GAME OF THE MONTH and volunteer as Game Guide for that game, contact Peter Chien at Jervis Library by calling 336-4570, or emailing him at:
Facilitator Tasks between meetings
- Refreshments
- Some donated by members
- Some provided by library
- When popcorn runs low, tell LO?
- Publicity
- Monthly press release
- Create Poster for GoM
- Add meeting details to GCal
- Maintain UAP email list
- Maintain library game collection
- Process games
- Create list of parts for each game
- Record in group games list
- create cards with parts to include inside game
- Keep game inventory list up-to-date
- Update Unplug and Play wiki
- Update GoM page
- Add pictures, video
- Supplies
- Large post-its for recording game name, owner
- 5x7 or 3x5 cards for recording game parts
- Cups (hot and cold)
- Small paper plates
- Serving bowls/plates for goodies (staff room)
- Water pitcher
- Sign in sheets
- Game check-out sheets or cards
- Stickers with game title, PAT info for attaching to check out sheets.
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