Date 

Name of Director of School

School Name

Address of School  
 

Dear Mr. John Doe: 
 

We are writing to notify you that our son, XXXX, grade XX, will be transferred into a private system of education.  For that reason, we are asking for a copy of his academic record, medical certification, and vaccination record.  Please let us know when we can pick up those documents.  
 

Respectfully, 
 
 

Mr. and Mrs. XXXXX