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Exec Minutes

Minutes of Meeting

Date: 13/6/2010

Present:

James Liddell

Sara Wyeth

Lyuboslava Kirilova

Hannah Lerigo

Kirsten Ward

Ben Nolan

Emily Warburton-Brown

Mel Fenner

Anthony Packer

Kat Draper

James Giles

Kim Valentine

1. Apologies

Sarah May

2. Officers Reports:

DSU Rep, Lyuboslava Kirilova,

There hasn’t been any interest in becoming a junior DSU rep for Mary’s at the moment, but still hopeful for next term!

Considering restructuring the Committee targeting the involvement junior members can have on a college level, to increase involvement and excitement about the role. Lyuba to investigate what the DSU think of this.

Secretary, Hannah Lerigo,

There have been enquiries as to whether the finalists will be getting a yearbook this year. The reply sent to the individual to be adapted and used to send to all finalists in the near future, to inform them of the decision taken and progress made regarding the yearbook.

Vice President, Anthony Packer,

Room ballot to take place on Thursday.

Sara asked whether, as head of Food and House Committee, Ant could investigate the possibility of livers out getting a reduced meal price for soup and salad as there are many spending a lot of time in College recently due to the Musical. It was recommended that Helen Davies be contacted and hopefully she would be able to accommodate this request, or certainly find a compromise.

Treasurer, Kirsten Ward,

Finance Committee passed the Mary’s Day budget.

Planning to attend Treasurer training tomorrow.

Tax return to complete in the next week.

Chair, Ben Nolan,

JCR meeting this evening (13/6/10). One motion to pass regarding reordering the Yearbook Committee. Hustings for four candidates standing for two positions, of Bars Chair and Male team Durham Rep.

Social Secretary/Midsummer Ball Chair, Mel Fenner,

Midsummer Ball on Tuesday, please can any exec members help out in any spare time they may have. Swing Boats have been replaced by Helter-Skelter, everything else in place at the moment. Please help out with anything if you have the time.

JCR President, James Liddell,

Nothing to report for this week.

Shop Manager, Kat Draper

Organic Silverfish killer has been ordered.

Ice cream for Mary’s Day to be ordered on Thursday.

Has a meeting with Principle on Monday regarding the painting of the shop and basement, colour scheme decided upon between Emily Warburton-Brown and Kat.

Livers-Out Rep, Sara Wyeth,

Livers-Out DSU meeting this coming Thursday, will be creating Livers-Out guide and housing checklist.

Livers_Out information to be sent very soon to old and new Livers-Out for next year. A Facebook group to be set up, providing information on storage etc to be publicised for all Livers-Out to access easily.

Male Welfare Officer, James Giles,

Considering events for Fresher’s Week. A BBQ, cinema trip, bowling, a day trip to Newcastle. Aiming to speak to Harry soon.

Pushing for all fresher reps and exec to undergo a first aid course.

Female Welfare Officer, Kim Valentine,

Spoken to Anya regarding the first aid course, one should be able to be hosted in College, needs at least 20 people to go ahead.

Attended “Welfare in Fresher’s Week” course. Also planning to meet and get in touch with Harry, Senior Fresher’s Rep soon.

Emily Warburton-Brown,

·        Mary’s Day is going well so far. Over 140 t-shirts sold, to promote the sale of more t-shirts and the whole event even more at the JCR meeting this evening.

·        50 places still to be filed for College Colours Formal, again a further chance to sign up will be provided at the JCR Meeting.

·        All Exec members are needed from 8am on Sunday 20^th (Mary’s Day).

3. Matters Arising,

·         Pie the Exec.

   This will occur in tonight’s JCR meeting. The three exec members with the most money donated to them, to get pied,-will be- to raise money for SCA week.

·         Officer’s reports

All apart from James to complete a written statement of around 200 words, and send to Ben Nolan by the end of term.

4. Agenda Items,

·        Staff Awards (AP)

Ant proposed that there should be some way of thanking college staff for their work throughout the year. The idea was generally approved and Emily informed the exec she was hoping to change the whole concept of College Colours next year into more of an awards ceremony, so it was suggested that Staff awards could be incorporated into that. Will look into it more next year.

·        Exec Handbooks (AP)

Ant suggested that each year, as well as a verbal handover, there should be a handbook passed down to the elect of each position. They could be started this year and do not have to be a lot of work. It was established that the most important thing would be keeping them updated and hence it would be crucial that each year they were added to by the new exec member. They would contain briefings of the roles and jobs, contacts and ideas. This was approved as a good idea, and exec members to work on them over the Summer, and then develop them throughout the year.

·        Procedural Manual (AP)

It was established that this would be mostly synonymous to an Exec Handbook and that it is not always helpful to be told the procedure of certain events, as situations and timings change year to year. The idea of the Exec Handbook would cover the procedure where necessary.

·        Re-writing the Standing Orders (KW)

Kirsten noted big problems found within the detail and specifications of the standing orders, not just treasury related and proposed they need to be seriously worked on. For example, the job specifications of each exec position are spread throughout the standing orders and they really need re-ordering and re-wording. It was decided that next year there would be motion to restructure them and then a further motion to eject the parts that are no longer used or considered relevant. The idea of a working party was suggested to concentrate directly on sorting out the standing orders, as it is too big a project to combat in Exec meetings.

Kirsten also requested that a guide be provided on how to write a motion. This idea was welcomed and Jimmy to organise a suitable document to be sent to all.

·        Calendar (JL)

The Calendar was addressed briefly, James and Emily to meet with college in the near future to discuss it in more detail.

AOB

Discipline (JL)

The need for an official way of “telling off” those members of committees, who do not perform what is expected of them, was addressed. It was acknowledged that often people use their claim of being in a previous committee to show their experience and expertise, in order to get into further committees, however often they have not contributed significantly to societies they claim credit for.

A warning system was decided upon. Firstly, if a President of a committee decides that the performance of an ordinary member of their committee is unsatisfactory, the President of that society is entitled to give them a verbal warning. The ordinary member has the chance to defend themselves and it is at the discretion of the President whether the explanation given is sufficient enough to eradicate the “verbal warning”. If however, the unsatisfactory behaviour or performance continues, the President of the society may submit a written warning to the ordinary member which in turn must also be given to the JCR chair. Again the ordinary member may appeal and the same procedure applies.

However, if the written warning remains undefended, the next time the said committee member stands for a position, in any society or committee, through interview or at a JCR meeting, the JCR Chair has every right to raise the disciplinary warnings they have been given as evidence for past performance. This ensures that simply saying you were a part of a society or committee is not all that matters, you must also be free from any warnings and have proved yourself genuinely useful in previous positions that you may have mentioned as experience.

This process was generally agreed upon and is to be put through the JCR in the new term.

·        College Colours

Feedback from Sara from those Livers-Out who attended the College Colours meeting instigated a discussion of changes that perhaps should occur regarding college colours. It was felt that the group of people assessing who got colours was not varied enough and getting college colours was loosing its integrity for a number of reasons. The changes decided upon were:

o       That nominations could be submitted throughout the year, the nomination list could be made public to provide clarity and decrease any feelings that nominating people for, and getting college colours, is at all elitist.

o       The concept of College Colours must be publicised from the start of the year and the award giving will become a whole other event, separate from Mary’s Day formal, to show their integrity and significance.

o       In addition to the Exec Committee and Heads of Clubs and Societies, there will also be the opportunity by application, a suggested week before, for ordinary members of committees to attend the college colours meeting if they wish.

o       To make the nominations more objective, if one ordinary member of a society is nominated by another ordinary member, it must be approved and signed by the Head of the Society. If it is the Head of a Society nominated, it must be both proposed and seconded by two different ordinary members.

o       Finally, there will be a formatted way of submitting an application, with a clear way of stating your reasons for nomination, evidence of the changes made, or hard work performed, and space for signatures. This will ensure each nomination can be assessed with specific

reference to objective criteria provided and provide a uniform way of nominating, rather than just a vague 100-200 words.

These changes are to put into a motion during next term.

·        Fresher’s Week

It is believed that this year the Senior Fresher’s rep does not wish the Exec Committee to be involved within Fresher’s Week. The Exec committee agreed however that it is necessary, and it has worked in the past for the Exec to be involved even if it is just providing another set of hands in a very intense and busy week. It was established that each member of the exec will most probably be called upon at some point during Fresher’s Week for individual purposes and there doesn’t seem to be anything negative in that the Freshers may begin to know the Exec’s faces.

The next step decided upon was that certain members of the Exec due to meet with Gillian Boughton soon, could help her appreciate this point of view and establish whether she would support their position when discussing this with the Senior Fresher’s Rep at a later date.

A further option is that individually each exec member emails Harry Millett offering their support during Fresher’s Week and ultimately it is up to him whether it is taken or not.

Next Meeting:

To be confirmed.

Proposed date: Friday 18^th June 2010, 10am.

Minutes of Meeting

Date: 6/6/2010

Present:

James Liddel

Sara Wyeth

Lyuboslava Kirilova

Hannah Lerigo

Kirsten Ward

Ben Nolan

Emily Warburton-Brown

Mel Fenner

Antony Packer

Kat Draper

Jinden Badesha

Rob Powell

Sarah May

Apologies

James Giles

Kym Valentine

Officers Reports:

DSU Rep, Lyuboslava Kirilova,

Gen Comm meeting coming up next week to discuss Post Grad representation in colleges, and the part they are able to play in the JCR or MCR.

Secretary, Hannah Lerigo,

Discussed the possibility of introducing a deposit for those who use the Barbeque. It was suggested chaining it to a fixed place and removing the grills until the cheque is handed in. To be investigated further.

Hannah to email James a message for the weekly email regarding the Year Book, inviting anybody or group who would like to submit a page for the yearbook to do so. Also ask if anybody in the JCR is interested in being part of a yearbook committee.

Vice President, Antony Packer,

Please keep an eye out for litter, keep it under control and please report and encourage reports of excessive noise.

Bar representative, Sarah May,

Sarah is running for Bar Chair this week.

Treasurer, Kirsten Ward,

Finance Comm guide - produced and emailed out to all my finance comm members. After feedback this week will be put on website alongside other guides that Kirsten is currently working on, to make the JCR finances and the JCR as a whole more accessible.

Going to College Council - accounts have to be in tomorrow (Monday) and Finance Comm meeting tomorrow where they are hoping to pass Mary's Day budget and sober reps motion.

Chair, Ben Nolan,

JCR meeting next Sunday 13^th June. Motions to Ben by Wednesday 9^th.

Social Secretary/Midsummer Ball Chair, Mel Fenner,

A lot to be done for the Midsummer Ball and Exec to help out and be on hand whenever possible. Painting in the basement can be done at any time and there is plenty to do. <el to email out times of when she or others on the committee will be down there and the Exec can help out.

JCR President, James Liddel,

Nothing to report for this week.

Shop Manager, Kat Draper

Meeting with Phil Gilmartin next week about decorating the shop

First meeting of shop staff next week to confirm procedures and unite the workers.

Sorted out the security of the money

The shop will be at Mary’s Day.

Livers-Out Rep, Sara Wyeth,

Will be attending a Livers-Out rep meeting at the DSu in two weeks, they will be implementing the new Livers Out guide and changing the present DSU one. Intention to liaise with Welfare reps too to incorporate welfare points into the guide.

Hopefully going to create a specifically Mary’s database of approved properties that can be a primary and reliable source for Mary’s students when beginning to look at houses.

Emily Warburton-Brown,

·        Organising Mary’s Day, all Exec needed to help out on the day for setting up, being on stalls, keeping down the litter, and tidying up.

Matters Arising,

Stash

Hannah to organise. Will arrive for everyone to wear the beginning to next term. Purple hoodies were agreed upon, with crest, name on the opposite side, with position on the back and “St Mary’s” on the hood, all embroidered. Hannah to email all for size requirements, the name they would like, and order.

Agenda Items,

·        Pie the Exec (AP)

As a SCA representative and to raise money for SCA week, Ant suggested “Pie the Exec”. Money could be donated by the JCR and designated to a particular member of the exec, past and present. At the JCR meeting next week the three members with the most money designated to them are pied. This was generally approved by the exec and will go ahead next week.

·        Role of the VP (AP)

Ant requested guidance and welcomed any idea’s from the exec regarding whether he should have a defining role and what that might be. He suggested perhaps being a head and port of call to all clubs and societies however it was felt this wouldn’t be greatly beneficial and most manage sufficiently, where if they have problems they would approach the JCR for help. Instead it was agreed that defining the role was not p[articularly important, but it is more the job of the VP to help and offer support wherever possible. They chair Food and House Committee, deals with Room Ballot and implements discipline at formals; in addition the VP should be available whenever and the role should be no more defined than that.

·        JCR Website (AP)

Any ways of changing it were welcomed. It was agreed that there should soon be a small workshop where all members of the exec could learn how to use it properly and edit their own sections. It was discussed whether there was a member of the JCR interested in being very involved still, Ben Nolan to contact said JCR member again.

·        JCR Office Clean (KW)

Not finished quite yet but 3 boxes found from the 80's and going into the archives. Had a massive clean and looking a lot tidier. Anything gone astray just ask but shouldn’t have done, all in the cupboards.

·        Toastie bar (KW)

Kirsten definitely going to incorporate into JCR and use to help subsidise part I. Already writing cheques etc. Believed it would help the Toastie Bar manager greatly and make a more efficient operation with reduced problems and loss.

·        Bar (KW)

Looking into an amount taken out of funds that was discussed at Bar Com. Also letter found from 2003 when tidying office regarding money to be given to the new bar project, again to be investigated further.

AOB

Composition Fee (JL)

The money that the DSU gets from the Government; distributed to the JCR of the Colleges dependant upon their size, however at the moment the MCR do not receive any. This is to be considered soon, especially as the MCR will grow to be bigger over the years. How it will affect the JCR deficit to be considered but also the present finances of the MCR. Point for further discussion.

·        Price of Dryers (LK)

Lyuba pointed out the difference in the price of dryers between Ferguson and Williamson, however it was concluded that if College were to be informed the result would not be likely to positive as the lower price would only be raised to equal the higher.

Mary’s Day Exec Auction (EW)

Mary’s day will include an auctioning off of Exec members with a particular, skill, benefit or favour, eg. carrying shopping bags. Emily would like each exec member to email her with their offers asap please.

·        Room Ballot

Emily addressed the need to carry out the room ballot for second year livers in as soon as possible. Ant to work on this immediately and sort out suitable meeting times as soon as possible.

·        President’s Contract (EW)

Emily requested a contract of what the JCR will want from her next year as president, as presently there isn’t one. It was debated whether one was needed and decided that this could be discussed at a further date.

·        College Colours (EW)

Emily needs numbers for college formal immediately, meeting on Wednesday decided upon to make decisions about colours, 2pm Calvert Room. Invitations to guests to be sent out asap.

·        Student Experience survey

Idea’s for prizes wanted as Phil and Gillian would like to offer prizes each week from a draw, of which students completed the survey. Something to consider.

·        End of Year/Term reports

All exec members old and new to email 100-20 words to Ben Nolan, of the Officers report for their term or year. This should include what they have done, what you intend to do. James to give his officers report at the JCR meeting on Sunday.

Next Meeting:

Sunday 13^th June 2010

Minutes of Exec Meeting

Date: 16/5/2010

Present:

James Liddel

Mel Fenner

Lyuboslava Kirilova

Hannah Lerigo

Kirsten Ward

Antony Packer

Sarah May

1. Apologies

Kym Valentine

Sara Wyeth

James Giles

Ben Nolan

Emily Warburton-Brown

2. Welcome

James welcomed both Anthony Packer, the recently elected JCR Vice President and Sarah May, newly appointed Liaison Bar Officer to the exec meeting.

3. Officers Reports:

DSU Rep, Lyuboslava Kirilova,

Natalie Crisp looking for wider Post Grad participation in the DSU. Lyubo to try and combat this within Mary’s after exams.

Secretary, Hannah Lerigo,

Website updated to explain Barbeque procedure with deposit

Treasurer, Kirsten Ward,

Budget passed this week for Midsummer Ball, Boat Club, Rounders and Music.

To pass budgets for Mary’s Day in the near Future.

Social Secretary, Mel Fenner,

Nothing to report for Social Sec business but regarding the Midsummer Ball, Health and Safety passed this week and catering and menu very nearly complete

JCR President, James Liddel,

Had first Mary’s day meeting today.

To get budget for the day to Kirsten by next week.

Liaison Bar Officer, Sarah May

N/A

Vice president, Anthony Packer

To see Gillian Boughton in the near future.

4. Matters Arising,

a)    Referendum

Jimmy to email the JCR this evening with documents from College regarding their position in wishing to employ a PBS rather than a SSBS and the JCR’s position opposing this. Voting will become open on this issue to the JCR this evening (16/5) and will remain open for a week.

5. Agenda Items,

a)    Exam Period

There will be no exec comm. meetings until exams are over; the next meeting will therefore be 6/6/10.

b)   Stash

James informed the new exec that it would be best to order their exec stash this term so one has it for the next academic year. All to consider what they wish to purchase. This will be discussed in more detail at the next meeting.

c) Yearbook

Hannah informed the exec what the latest plans were with the yearbook. Jimmy to send the email containing the information about it to the JCR later today. Hannah to investigate colour/monochrome and paperback/hardback.

AOB

There was no other business

Next meeting: Sunday 6^th June.

Minutes of Meeting

Date: 9/5/2010

Present:

James Liddel

Kym Valentine

Sara Wyeth

Lyuboslava Kirilova

Hannah Lerigo

Kirsten Ward

James Giles

Ben Nolan

Emily Warburton-Brown

Ross Clark

Apologies

Mel Fenner

Officers Reports:

Male and female Welfare officers, James Giles and Kim Valentine,

Running Stress-Less campaign in the near future.

Sun Safety Campaign to be run after exams, Kat has ordered the sun-cream.

Jimmy proposed the possibility of running a mine awareness campaign as soon as possible regarding personal safety.

DSU Rep, Lyuboslava Kirilova,

Has attended Gen comm, and DSU Council meeting this week.

DSU AG to take place after exams.

Secretary, Hannah Lerigo,

Discussed the possibility of introducing a deposit for those who use the Barbeque. It was suggested chaining it to a fixed place and removing the grills until the cheque is handed in. To be investigated further.

Hannah to email James a message for the weekly email regarding the Year Book, inviting anybody or group who would like to submit a page for the yearbook to do so. Also ask if anybody in the JCR is interested in being part of a yearbook committee.

Treasurer, Kirsten Ward,

Has had 11 applicants for 8 places as ordinary members of finance committee. All to hust tonight.

Planning a finance committee meeting for as soon as possible, to discuss passing the Boat Club request for insurance.

Investigating taking on the toastie bar accounts for next year.

Looking into Library reimbursement from College.

Chair, Ben Nolan,

Mary’s Day interviews will commence this following week.

Suggestion to extend voting for positions husted for at this evenings JCR meeting (Sunday 9^th May) to be extended until Wednesday 12^th May, as opposed to Tuesday evening. This is due to the Presidential Dinner on Tuesday evening. To be discussed with the candidates later today.

Social Secretary, Mel Fenner,

Absent

JCR President, James Liddel,

N/a

Bar Steward, Ross Clark,

Final applications for working on the Bar next year should be into Ross this evening.

Livers-Out Rep, Sara Wyeth,

Sara attended Livers-Out Committee on Wednesday. It was decided that all the College reps are to produce an informal Livers-Out guide to be issued next year.

Regarding housing, there has been developments in that “To Let” signs have now been banned, firstly to prevent the public from knowing where all student houses are situated and also to prevent the panic which certain companies caused this year.

Further development; all houses to be checked by the DSU before the landlord becomes accredited.

Matters Arising,

JCR Levi

·        It was concluded that it is not fair to back track and charge those who haven’t paid this year, however next year will hopefully be an improvement with regards to loss on Formals due to those who haven’t paid, as each event will be paid for individually.

Ross to Talk about the Bar

Issue of the possibility of College employing a P.B.S (professional bar steward) next year as opposed to a S.S.B.S (Student Sabbatical Bar Steward). The options for the JCR if College employed a P.B.S would be to have a member of the JCR as Bar Chair to maintain communication between students and their bar.

Ross shared the pro’s and con’s he felt existed of having a P.B.S with the committee, and it was decided to put it to the JCR for their response and to take action from there.

An emergency Motion for a referendum will be put through the JCR meeting this evening (9^th May).

Agenda Items,

JCR Meeting Attendance

·        James discussed this matter that had also been raised at Pres. Comm. The problem is how to deal with a lack of attendance at JCR meetings. Not wishing to impose monetary fines the solution being considered, is to expect a proportion of all clubs and society members to attend each meeting. Depending on how many attend will affect requests for money for their club/society in the future.

·        This idea is to be discussed at the last JCR meeting of the Easter Term.

Presidential Guest Night Formal

·        With a lack of Vice-President, James inquired as to whether anybody would be willing to impose behaviour rules on the evening.

·        Kirsten and Ross both happy to.

AOB

Online sign-up for formals etc

Sara informed council that there had been some slight issues with livers out not wishing to come into college to sign up to Midsummer Ball without guarantee of a place.

She inquired as to the idea of online sign-ups for next years events, not just for livers out but also for livers in.

The negatives given against this idea is that people may not be inclined to sign and pay online if it is too much hassle.

It also runs the risk of events being less popular and the capacity of the event not being filled, often ending in a monetary loss, as people are not reminded by the physical queue in college.

However, it is being seriously considered, if the logistics of creating a paypal page can be organised and managed and hopefully it will be used at the first formal of Michaelmas Term ’10.

Minutes of Meeting

Date: 2/5/2010

Present:

James Liddel
Kym Valentine
Sara Wyeth
Lyuboslava Kirilova
Hannah Lerigo
Kirsten Ward
James Giles
Ben Nolan
Emily Warburton-Brown
Mel Fenner
Ross Clark

Agenda item 1, Officers Reports:

Male and female Welfare officers, James Giles and Kim Valentine,

The new welfare number was given to the rest of the exec.
It was shared how they plan to interview for new positions within welfare, such as Publicity Officer and Secretary.
They plan to work hard in the next month on providing help for stress relief and other problems that may arise in the exam period.

DSU Rep, Lyuboslava Kirilova,

Lyuboslava will be attending a DSU meeting tomorrow.

Secretary, Hannah Lerigo,

The Notice Boards are all backed.
The BBQ is cleaned.
Work on the yearbook to start soon.

Treasurer, Kirsten Ward,

Beginning to collect money and planning a Finance Comm meeting, waiting for more information from Niall.

Chair, Ben Nolan,

Next JCR Meeting next Sunday 9^th, all motions to him by Wednesday 5^th please.

Social Secretary, Mel Fenner,

Sign-up for Midsummer Ball, Friday 7^th May.
Aiming to talk to Sara regarding the best ways to get the livers-out involved.

JCR President, James Liddel,

To send out invites to Guest Night Formal very soon.

Bar Steward, Ross Clark,

Has been recruiting and had sufficient interest so far. People have now just got to get their application forms back to him.

Agenda Item 2,

Everyone was shown a PowerPoint on Governance by James to inform the exec of the discussions presently taking place throughout the university and colleges.

Matters Arising,

JCR Levi
Ross to discuss Bar
Placement of Photo’s around College, Shepherd wing, Reading Room, and Post Graduate Wing suggested.

Subscribe to posts

Exec Meeting Minutes: 28/02/10

posted 6 Mar 2010 11:02 by Rachel Tustin

Action Points:

Beno Nolan (JCR Chair) and James Liddell (President): Have a referendum on directed questions in hustings and RON Campaigning.

Rachel Tustin (JCR Secretary): Put through a motion on a follow-up question in interviews.

James Liddell (President): Be football manager for the exec 5-a-side football team.

James Lidell (President): Hold the next Exec Meeting in Public.

Minutes:

Appologies:

Jinden Badesha, Vice President

Officers Reports:

Beno Nolan, JCR Chair

There are 7 Exec Candidates canvassing this week

Melissa Fenner, Midsummer Ball Chair

The ball survey results showed a preference for Ball B at £75 a ticket with a Carousel and other small ents

Emily Warburton-Brown, Social Secretary

9th March, last formal of this Exec and presentation of the university challenge cup
A certain amount of places to be reserved for livers out, number to be decided by James L (President)

James Liddell, JCR President

Currently working on "An Idiots Guide to Governance", edited from a Cuths document
Mary's day committee interviews are open

Liam Walker, Senior DSU Rep

DSU Election results are out

Emily Hughes, Female Welfare Officer

Completed suicide intervention training

Niall Oddy, JCR Treasurer

Working on 2009 accounts
Lucy McGough is entitled to money from the toastie bar, so accounts are now wrong

Ross Clark, SSBS

Mexican Night and Mardi Gras events are coming up
Best Bar none competition is coming up

Agenda Items:

Bar Accounts (Ross Clark, SSBS)

Ross went through the Bar Accounts explaining why there is an apparent loss and why that is technically incorrect.

Elections (Ben Nolan, JCR Chair)

The following are to be put to the JCR by a referendum:

Directed questions in hustings
RON campaigning/ explanation of RON

The following are to be further discussed and put through in a motion:

Quote of the week
Question of Officers encouragement for accountability
Follow up questions in interviews

AOB

Emily H: Can we hold the next Exec meeting in public?

No objections

Exec Meeting Minutes: 15/11/09

posted 17 Nov 2009 12:07 by Rachel Tustin

Date: 15/11/09

Present:

· Emily Warburton-Brown

· Kausar Balagamwala

· James Liddell

· Rachel Tustin

· Ben Nolan

· Niall Oddy

· Emily Hughes

· James Giles

· Ross Clark

· Jinden Badesha

This Week’s Action Points:

· EMILY WB: Send Social Sec motion to Finance Comm.

· JAMES L & BEN N: Send motions to finance comm. on free things in emails and JCR meetings

· JAMES L: Get keys cut for the JCR office

· JAMES L: Continue with “What’s Wrong with Mary’s?” campaign

· EMILY WB: Moving formal?

· BEN N: Move JCR Meeting

· JINDEN B: Confirm moving day date

Officers Reports:

· Ben Nolan:

o Agendas printed

o Interviews for Soc Comm. This week

· Niall Oddy

o Accounts for the first 3 quarters due soon for college council

o Budget is to be approved at the JCR meeting

· Ross Clark

o Japanese night, 18^th Nov

o Pub Quiz, 19^th Nov

o No events after that for a while

o There will be a Christmas event

· Welfare Duo

o Welfare now have a budget

o 23^rd Nov, disability awareness week

o Gillian B is back

· Jinden Badesha

o Food and House Comm. Meeting to be organised

· Emily Warburton-Brown

o Fireproofing and painting for informal ball all evenings this week

· Kausar Balagamwala

o 18^th Nov, DSU council meeting

o University Challenge team have won 2 and lost 1 in the tournament so far

· James Liddell

o Litter pick, Wed 18^th, 1-2.30pm for environment week

o JCR attendance meeting, 3pm, 22^nd Nov

Matters Arising:

Michaelmas Dinner (EWB, JB, JL)

Meeting was held with college staff, Jinden, Emily (WB) and James

Christmas Formal and JCR Meeting (EWB, JB)

· Try to move Tuesday 1^st formal to Tuesday 15^th

· Move JCR meeting to 13th

JCR Office Keys (JL)

· List of names has been given to Emily at reception and the porters for people allowed to sign out key

· Other copies of the key will be cut on Monday

“What’s Wrong with Mary’s” (JL)

· Not much has come out so far. James to step it up a bit this week

CU affiliation (BN, JL)

· Ben had a meeting with Sarah and Liz on Monday

· The current constitution would definitely not pass at a JCR Meeting (doesn’t meet current JCR requirements)

· The CU are willing to change to become affiliated including being more detached from the DICCU

· Issues were raised around the extent of the change (just the constitution or how they actually run as well)

· Possibility of exec going to CU meetings to check they are sticking to the rules

Agenda Items:

Social Clashes with JCR Meetings (RT)

· We need to give clubs and societies more notice on when JCR meetings are so they can plan around them

· Email out dates at the beginning of each term

JCR Meeting Tonight (All)

· Matters arising discussions will start with an introduction from James L about the problems/ solutions we already know about and then move on to any more problems anyone has

· Try to keep it as short as possible and as positive as possible

· Motion A about free tickets for Social Sec and Midsummer Ball chair has been postponed due to it needing to pass finance comm. first.

· Budget motion C has also been added to approve the yearly budget and stop the purchase of the times educational supplement and to review the selection of newspapers purchased.

A.O.B

Soc Comm. (EWB)

Query about how to deal with certain members of soc comm.

Meeting with Phil (RT)

Outline of outcome of meeting with Phil this week on new bar funding and the problems with room bookings in college.

Sports Kits

Should teams wait to order sports kits until the Sports development fund is set up? Probably as Phil would like to unify all of the kits for Mary’s and a discount may be applicable if we order in bulk.

DUCK

Discussion on possibility of Anne Summers party with stripper in Klute. As long as people know what they’re going to then it’s fine.

Free Stuff in Email and JCR Meetings

A motion needs to go through finance comm. if it’s a long term plan. For this week things can be paid by cheque.

Exec Meeting Minutes: 08/11/09

posted 17 Nov 2009 12:06 by Rachel Tustin

Date: 08/11/09

Present:

· Emily Warburton-Brown

· Kausar Balagamwala

· James Liddell

· Rachel Tustin

· Ben Nolan

· Emily Hughes

· James Giles

· Ross Clark

· Jinden Badesha

This Week’s Action Points:

JAMES L: Welfare phone needs to go to Emily H
EMILY H: Order more pee- in- a- pots
KAUSAR: Email link for DSU referendum on NUS affiliation to James L for weekly email
EMILY WB: See Rebecca Topping to find out about date for Christmas formal
JAMES L: Bring up college CU affiliations at Pres Comm.
BEN NOLAN: Talk to Kate and Sarah about CU affiliation with JCR
JAMES L: “What’s wrong with Mary’s” Canvassing and drop in sessions
JAMES L: Cut more JCR office keys
JAMES L: Send a list of Exec to reception whore allowed to sign out JCR office key
JAMES L & JINDEN B: Draft “vote motion” to put to the JCR over the position they would like us to take on library opening hours
JINDEN B: Write and submit motion about sharing positions
RACHEL T: Write and submit motion about Social Sec and Midsummer Ball chair having event tickets paid for by JCR
JAMES L & JINDEN B: Talk to Phil about Michaelmas “issues” including guest speaker
ALL: Push to get as many second years back into college for the JCR meeting as possible

Important Notes from Officers Reports

· Emily Hughes

o Livers out welfare is a big issue

o Pee in a pot went well (see Action Points)

· Kausar Balagamwala

o DSU council meeting tomorrow

o Liam Walker has stepped down as Campaigns Officer at DSU

o Ben Nolan is not allowed on Mary’s University challenge team

o Shop closed due to financial losses at the DSU, a campaign is underway to try and have it “privatised”

· Ross Clark

o 18^th November, Japanese theme night in the bar with help from Teikyo

o Emily Huges would like it noted that Ross stole her pen “You little Thief”

· James L

o DSU debate coming up about whether or not to remain affiliated with the DSU

· Rachel T

o Meeting with Phil at some point to discuss Bar funding and Event Durham issues

· Jinden B

o Food and House comm. meeting to be arranged this week

o Fortnightly meetings will occur with Helen Davies from now on

o Moving day and room ballot are being discussed this week

· Ben Nolan

o Interviews coming up this week (which he LOVES!)

o Re-ratification of JCR societies

Matters Arising:

President Elect Email (James L)

This has now been started to please “Reply to all” to discuss opinions

Ratification (Ben N and James L)

A generic constitution will be ratified at the JCR meeting along with all of the societies that use this as their constitution. Other constitutions will be ratified separately. Lists of current membership of societies will also be required for our records.

Separate JCR Attendance Meeting (All)

The date for this has now been set as 3pm (i.e. before the exec meeting) on 22^nd November

Bar Incidents (Ross C)

The bar Sabs are working together to try and find the exact culprits and then discipline will proceed accordingly

Agenda Items:

“What’s wrong with Mary’s?” (James L)

(See action Points). James will be conducting drop in sessions and a canvassing type event to determine peoples general view on College and the JCR at the moment.

Office Key (Jinden B)

There was an incident last week where someone was allowed to sign out the JCR office key and look for things in the office. Solutions are show in ACTION POINTS.

Library (Jinden B)

The library is still only open 3 hours each evening. A lot of people (especially 2^nd, 3^rd and 4^th years) want it back to 24 hours a day like last year. SEE ACTION POINTS.

Michaelmas Dinner (James L & Emily WB)

There were two main issues:

Guest Speaker. The three problems were giving the “bollocking” at the beginning, the length of the speech (although this shouldn’t be an issue if the speech is interesting enough) and the suicide joke. SEE ACTION POINTS
Discipline. There was massive confusion over the discipline and is now a big problem with the relationship between some of the 2^nd years and college/ JCR. Hopefully pushing to get them to the JCR meeting on Sunday, where we will discuss these issues, will help to make them realise we acknowledge a problem and are working toward a better solution. SEE ACTION POINTS.

Exec Meeting Minutes: 25/10/09

posted 17 Nov 2009 12:03 by Rachel Tustin

Date: 25/10/09

Present:

· Emily Warburton-Brown

· Kausar Balagamwala

· James Liddell

· Rachel Tustin

· Ben Nolan

· Niall Oddy

· Emily Hughes

· James Giles

· Ross Clark

This Week’s Action Points:

1. ALL: Send emails about the new ticket system for lunch to James L

2. JAMES L: Ask how other colleges run their international freshers weeks

Important Notes from Officers Reports

· Ross Clark: back to School disco on WEDNESDAY 4^TH NOV.

· Emily WB:

o Halloween Informal, Thurs 29^th, 7pm

o Michaelmas Dinner, Friday 6^th Nov, Tickets £13, sign up THIS WEDNESDAY

o Informal Ball, 20^th Nov

· Welfare Duo:

o First welfare comm. meeting- LGBTA rep elected

o SHAG week supplies have been ordered

· Kausar B:

o Higher education debate tonight (25^th Oct) 7.30, Palace Green

o University Challenge team has been picked

Matters Arising:

International Students (Rachel Tustin)

Need 4/5 volunteers for the first few days and International rep and Senior Freshers Rep to liaise with each other more.

Possibility of having a freshers rep with one of their jobs being to liaise with the International Rep (like we had teikyo liaison this year) and then have Exec and Freps Volunteering on arrival day so their point of contact doesn’t change over the first few days
See action points

Agenda Items:

Meal Tickets (Kausar Balagamwala)

General dislike for the entire system (way too much to actually minute!)
PLEASE SEND COMMENTS TO JAMES L (see action points)

Exec Meeting Minutes: 18/10/09

posted 17 Nov 2009 12:02 by Rachel Tustin

Date: 18/10/09

Present:

· Emily Warburton-Brown

· Kausar Balagamwala

· James Liddell

· Rachel Tustin

· Ben Nolan

· Niall Oddy

· Emily Hughes

· James Giles

· Ross Clark

This Week’s Action Points:

1. JAMES LIDDELL: Set up email discussion about president-elect duties

2. JAMES LIDDELL: Take heating issues to Pres Comm.

3. NIALL O, BEN N, JAMES L: Sit down and discuss ratification of clubs and societies before they receive grants

4. JAMES LIDDELL: Informal meeting with Sara Wyeth, Claire Pattie and Amy Annette about Reading Room issues

5. EVERYONE: Need to have a separate JCR attendance and participation meeting (enforcement of fines/ carrot or stick method

6. JAMES LIDDELL, EMILY H, JAMES G: Bring up Hatfield-Teikyo student issues at Pres Comm/ DSU Welfare

7. JAMES LIDDELL: talk to Max Dickman about anti-JCR email

Important Notes from Officers Reports

· Ben Nolan: Max Dickman sent an email discouraging freshers from going to JCR meetings

· Kausar: DSU council meeting, 26^th Oct

· Emily H: welfare point about a bet on who could sleep with a female fresher first

· Ross: Bar interviews next week

· James G: push on pee in a pot tests, JCR could get £500

· Rachel T: interviewee reps to be recruited

Matters Arising:

· Swine Flu: packed meals being issued are not good enough quality

· Library issues will be brought up in library comm. meeting

Agenda Items:

JCR Attendance (Ben Nolan)

How should we encourage JCR attendance/ participation
Discussion about carrot/ stick method and fines etc.
How to get livers out back in
Need a separate meeting about JCR attendance (see action points)

JCR Meeting (James Liddell)

Motion for Dumbells for gym (£3000), money to come from separate Gym account
Jinden’s husting for VP

Weekly Emails (James Liddell)

Please send specific things that can be pasted straight in the email

Welfare (Emily Hughes and James Giles)

Confusion over the welfare budget- Niall is planning one
The office is a massive mess and needs sorting out

A.O.B

Fashion Show (Emily Warburton-Brown)

· Possibility of a Mary’s fashion show

· It would be expensive to put on but could be an amazing event

· Possibilities of joining with other colleges or doing a Hill show

· Possibility of getting sponsorship from alumni or companies

Hatfield-Teikyo (Emily Warburton-Brown)

· Very lonely

· Don’t fit into either college

· Possibly have been told not to integrate with Mary’s by Hatfield

· See Action Points

Livers Out Rep (Emily Warburton-Brown)

As something to think about;

· Why not split Livers Out Rep role into welfare and social sec roles that already exist

· It’s a bit segregating to have separate events organised for livers out- better to encourage to come back into college

· Problems: who would you contact with queries about living out, who would organise the accommodation roadshow

Exec Meeting Minutes: 11/10/09

posted 17 Nov 2009 12:00 by Rachel Tustin

Date: 11/10/09

Present:

· Emily Warburton-Brown

· Kausar Balagamwala

· James Liddell

· Rachel Tustin

· Ben Nolan

· Niall Oddy

· Emily Hughes

· James Giles

· Jonny Davies

· Ross Clark

Introduction (James Liddell)

· Exec meetings to be run very professionally so we can get through stuff quicker

· People to put hands up if they wish to comment when people are speaking

This Week’s Action Points:

1. EVERYONE: keep an eye on the health situation with regards to the symptoms described in “Freshers’ Health”

2. JAMES LIDDELL: Invite Claire Pattie, Amy Annette and Sara Wyeth to the next Exec meeting

3. JAMES LIDDELL: Talk to Phil about opening hours of library

4. JAMES LIDDELL: Set up email discussion about president-elect duties

5. RACHEL TUSTIN: Talk to other Secretaries and the DSU about recording meetings and prepare something to put to the JCR at the next meeting

6. JAMES LIDDELL: Talk to Phil/Gill/Helen D about heating issues in Shep. Wing and Williamson especially with regards to morning prayers

7. JAMES LIDDELL/ RACHEL TUSTIN/ BEN NOLAN: Talk to Jehan and Julia to create a motion to change the International Reps position and create junior helpers

8. JONNY DAVIES: Add text into handover document about cooperation with international team

9. EVERYONE: Keep 20^th Oct free for Frep/Exec social

Agenda Items:

Freshers’ Health (James Liddell)

There have been a number of people reporting the following symptoms:

Sensitivity to light
Neck pain
Light headedness

If someone needs to go to hospital, procedure is to contact the porter who will contact the duty officer.

If anyone is required to accompany the student to the hospital, contact the president.

East JCR/ Reading Room (James Liddell)

Mixed feedback from the JCR: it’s a good new space but the JCR weren’t consulted and it’s been lost as a practice space.

There is a possibility of Dance using the Bar or the hall at Trevs.

The “old” library has now been lost as a work space. Possibility of lockable cabinets/ scanners at the doors/ moving “useful” books back into reserve

SEE ACTION POINTS

President-Elect (James Liddell)

Most president- elects will be finalists so limited time. The role is also unclear. Queries over whether the president elect should attend:

Exec meetings
Formals
Pres comm

Need to define the role either in the standing orders or by including something in a handover document.

SEE ACTION POINTS

JCR Meeting Minutes (Rachel Tustin)

Suggestion of whether to change JCR meeting minutes to a recording alongside a written summary (with timings of key events) to make minutes more accessible.

Emily Hughes: query over whether we need to seek permission? It was suggested we put a notice up on the dining room door

Generally a good idea and will start at the next JCR meeting. SEE ACTION POINTS

Heating (Kausar)

In Shep. Wing and Williamson there is no hot water or heating early in the morning which is a big problem for those waking for morning prayers.

SEE ACTION POINTS

Mock JCR Meeting (James Liddell)

This will provide a general introduction to the JCR and JCR meetings. It will consist of a mock election (Best looking exec member), a mock motion (introducing the 8^th day to the week), a mock question of officers and brief officers reports.

Emily WB commented that “They’re all legal tonight!”

A.O.B

Jonny Davies Officers Report

Generally pleased with freshers’ week. The main problems were:

International students, SEE ACTION POINTS
Postgrads and mature students

There is no idictaion from college which postgrads are new (freshers)
It would be helpful to have a list of Erasmus, postgrad and mature freshers

Stash

General college stash will be available to order online this week. Exec stash will be ordered after we (hopefully) fill the current vacant exec positions.

Exec Meeting Minutes: 14/06/09

posted 17 Nov 2009 11:59 by Rachel Tustin

Date: 14/06/09

Present:

· Robyn Lavey

· Rachel Tustin

· Niall Oddy

· Ross Clark

· Laurence Hauser

· Ben Nolan

· Emily Warburton-Brown

· Mel Fenner

· Jonny Davies

Matters Arising

College Colours (Mel Fenner)

Would like the criteria to be explained- they seemed a bit narrow the way that they were explained to her.

Robyn: Too many were given out last year

Not just sustained effort

Niall: Someone could put through a negative change just before college colours and get an award

Mel: Very subjective. Need criteria set down? A little bit like a risk assessment.

Jonny: In the past too many people have been given awards. There must be a middle ground between having too many and what happened this year.

Emily WB: We need to make more of a vote of thanks.

Laurie: It is very easy to do a good job- it is harder to find the problems and improve those. If someone is very good and works very hard they will inevitably make changes.

Mel: There is a problem with people not being articulate enough to express in what way someone has improvements. We need a structure.

Niall, Mel, Jonny, Niall: We shouldn’t rule people out because they haven’t changed things.

Conclusion

DO IT NOW

Website (Laurence Hauser)

Everyone needs to keep updating and put up photos.

Online magazine by Penticost

Rachel: Any photos needed then let me know as Mike Bellis will be taking photos.

Got Milk? (Robyn Lavey)

Free milk available from the kitchen to stop milk thefts. Gilmartin is happy but we need to sort the logistics ourselves.

No allocated person- everyone takes responsibility to fill it when it’s empty.

Officers Reports

Robyn Lavey

Welfare Committee.
Environment meeting.
Helen Davies meeting.
James shadowing.
Room ballot (online).

Niall Oddy

Accounts are being prepared for this quarter. Finance Comm meeting. Meeting about presidents wage.

Ben Nolan

Doing the agendas. Doing the college council document.

Rachel Tustin

BBQ issues

Ross Clark

Beer festival for Mary’s. Bar development committee.

Jonny Davies

Organised the lunch with staff and reps. Rachel Slator has organised a nightline representative to train the junior freps. Arranged the first committee meeting to finalise events. Meeting with stash people.

Mel Fenner

Marquee is up. Chair issue. There is no a £233 loss due to the chair mix up.

Emily Warburton-Brown

Soc Comm social. Newcastle night. Full college bar crawl.

Next meeting

4pm Sat 22^nd (office).

Minutes: 07/06/09

posted 7 Jun 2009 09:52 by Rachel Tustin

Exec Meeting Minutes

Date: 07/06/09

Present:

· Kausar Balagamwala

· Robyn Lavey

· Rachel Tustin

· Niall Oddy

· Ross Clark

· James Liddell

· Laurence Hauser

Matters Arising

JCR Website: Prospective Students Page (Laurence Hauser)

· We will be having podcasts (Tom Hansell and Steve Platts)

o Possibly a video showing short distance from college to science site

· Unique things about Mary’s:

o All round college- mixture of arts and sports

o Toastie Bar and Shop

o Proximity to science site and library

o Food- excellent and includes halaal meat (only college in Durham)

o Gym

o College buildings and grounds

o Pastoral care including tutor system and Gillian Boughton

o Formal aspects to the college- formal dinners, history

· Photos that need to be taken;

o JCR’s (including other college facilities)

o Bar/ Toastie Bar (including people out drinking & having fun)

o A Williamson room (NIALL TO ORGANISE)

o Dining room in use

o Kitchen staff

o Chapel

o Gilmartins and the Dogs

o External Buildings

o JCR Meeting

o Gym

o Living out (possibility Allie Hodgson’s house??)

o Klute

o Welfare (action shot: putting up posters etc.)

o Bunnies

o Gillian Boughton

Officers Reports

Robyn Lavey

· Receptionist interviews

· Future needs and products committee

· Gazebo testing for Mary’s Day

· College colours committee

Niall Oddy

· Website preparation

· 2^nd Quarter accounts preparation for college council meeting

· College colours committee

Kausar Balagamwala

· DSU AGM coming up

· Any exam timetable issues or particularly hard exams will be brought up at DSU soon- let Kausar Know

· Website preparation

· College colours committee

Rachel Tustin

· Website preparation

· Receptionist tours

· College colours committee

Ross Clark

· Website preparation

· Bar Development Committee

· College colours committee

James Liddell

· Website preparation

· College colours committee

· Receptionist tours

IMPORTANT

Officers reports are due in by 12 noon this Wednesday (10^thJune) to be published in the agenda for the JCR meeting.

The JCR meeting is next Sunday.

Minutes: 24/05/09

posted 7 Jun 2009 09:51 by Rachel Tustin

Exec Meeting:

Present:

Robyn Lavey, Niall Oddy, Kausar Balagamwala, Emily Warburton-Brown, Rachel Tustin, Mel Fenner, Laurie Hauser, Steve Platts

Agenda

JCR Website (Laurie Hauser, Steve Platts)

Current website was created from scratch but not updated so useless.
No point having a website if the content is out of date.
Decided to use google sites instead of creating our own: makes updating it as easy as editing a word document, changes are instantly updated on the website. Slight issue with authorities ie who can access and change website.
Laurie will develop structure etc. Steve will implement the website technical stuff.
Moving the responsibility of content from web designer onto each individual member of the exec. To get people using the website convert weekly email to an email of links.
Formal sign up etc can all be done on there.
There will be a link on the current website to take us to the new website as the new site will not have the dur.ac.uk address.

Can google go down like facebook goes down?

We would have the same problems with the durham system.

Standard Expenditure List (Robyn Lavey)

There are things that are paid for by the JCR without going through the JCR that are over £750. Eg. Insurance, gowns, etc. These will go on the yearly budget at the beginning of the year. To be approved by the JCR at a meeting.

Livers Out Charge (Robyn Lavey)

Livers out use college facilities without paying a residency type charge like livers in do. Should there be a livers out charge?

No way of stopping people who haven’t paid getting in. It is probably not the use of college facilities by livers out that is causing the budget deficit.

Art in College (Robyn Lavey)

Professor Gilmartin has lot of art that he would like to put up around college- possibly in residential corridors.

Not a good idea. The only thing that would work would be photos of college life, as previously discussed, in the corridor outside the dining room.

Officers Reports

Niall Oddy

2 wildly exciting meetings. Disagreement with Veryan over access to the Mixed Lacross accounts. He’s threatening to open a new account.

Mel Fenner

Online sign up is up and running. Last few tickets left- about 20 by the end of the week.

Emily Warburton-Brown

Full college bar crawl after the Ball. Meeting with Helen Davies- we cannot have an informal after exams. First Social Secretary committee meeting soon.

Kausar Balagamwala

The strike from university workers has been suspended until September.

Rachel Tustin

Helen Davies meeting.

Robyn Lavey

Gym health and safety stuff. Teikyo room swap is being phased out. EWO has been doing drop-in sessions. Showing students around next week.

Action Points

Item	Action Point	Person Responsible
Website	We all have to commit to a date on which we will all complete our training for the website use	Everyone
Photos in College	Sort out the placements of the photos and arrange the process	Rachel Tustin
Budget	Sort out the list of regular financial expenditure that is over the £750 limit	Niall Oddy/ Robyn Lavey

Minutes: 17/05/09

posted 7 Jun 2009 09:50 by Rachel Tustin

Exec Meeting Minutes

Date: 17/05/09

Present:

· Emily Warburton-Brown

· Robyn Lavey

· Rachel Tustin

· Ben Nolan

· Niall Oddy

· Ross Clark

· James Liddell

· Kausar Balagamwala

· Alice Fitton

Differential Pricing (Robyn Lavey)

It has been discussed at Presidents Committee and in Governors’ Working Group meetings whether or not colleges should charge different prices for the different room types.

· Other universities use this system but you choose which type of room you would like

· With our room ballot system, you could end up with people being forced into rooms that they cannot afford

· The ensuites in Mary’s can be isolating, especially if you live there in first term

o People may not realise this when they pick the room

· You could end up with social differentiation with wealthier people going to certain colleges etc.

· Our room ballot could perhaps be suggested to other colleges if they want to make the room system more fair

We’ve got lots of money (Robyn Lavey)

College have a large amount of money from alumni donations which needs to be put to use. Suggestions are as follows:

· Repaint all rooms in Fergusson Building

· Re-do all bathrooms in Fergusson

· Repaint and update East JCR

· Bar development (Student Services Area)

· Sports kits and college mascot outfit

· A college shed to store JCR BBQ and possibly outdoor games etc.

Food Quality (Robyn Lavey)

There is a meeting on Friday which is open to everyone and is to discuss the new college catering. General comments about food are as follows:

· Generally so much better, very good roasts

· An issue with there being no cereal available on Saturday at Brunch

Livers Out Packs (Robyn Lavey)

Livers out packs are going out very soon so anyone that has anything to include must give it to Robyn by THIS Wednesday.

JCR BBQ (Rachel Tustin)

It has been suggested that a deposit scheme should be implemented for the JCR BBQ to make sure people return the BBQ in a good condition. It was also requested that more information was given on the upcoming purchase of a new BBQ.

· The 2 BBQs being looked at are about £20 and £70

o It was also noted that the £70 BBQ is significantly better suited to JCR use than the £20 one

· There were concerns expressed that a deposit scheme would put people off booking the BBQ

· There could also be issues with the secretary taking the money, it may have to involve the treasurer

· There is a bigger issue with the BBQ being insecure where it is stored, there could be problems with steeling

o There was a suggestion of chaining the BBQ to something outside

o It could also possibly be stored in a shed

· It was decided that deposit scheme was not a good idea

JCR Website (Rachel Tustin)

There is no one currently filling the positions of Website Programmer or IT Manager even though they have been advertised for a long time and currently this is stopping us from developing a new website. There are a number of people in college at the moment with the necessary skills to design and build a website and who would be willing to help.

· There was a general agreement that we should not advertise for interest but just approach someone

· Rachel Tustin is going to contact Steve Platts who will approach anyone else he feels is appropriate

Officers Reports

Ben Nolan

There are new elections coming up that need to be advertised- these are different to the dates published on the term card.

The question of whether we should fine people for non-attendance at JCR meetings was raised
It was decided that we should make every effort next term to try and encourage involvement without fining but that we would look at it as a last resort if necessary

Alice Fitton

The development of sports colours is underway and sports captains are looking at nominations etc.

Kausar Balagamwala

The junior DSU reps have been chosen. There have been a number of issues as to whether the DSU reps represent the MCR as well but it has been decided that they don’t.

James Liddell

The handover meeting with Robyn took place this week and James has been thinking a lot about presidency!

Ross Clark

There has been a new Bar Admin chosen and the restructure of bars comm. has also been going well.

Rachel Tustin

The yearbook deadline has been reached and so it will be sent off on Monday to be put together. There has been a disappointing lack of participation and we may need to lower the quantity ordered.

Emily Warburton-Brown

Social Comm. interviews are now over. The formal went really well last week. There will be another informal after exams.

There is a possibility that the social events that the VP looks after will be given to social committee instead. To balance this we may give the VP an event such as Presidents formal.

Niall Oddy

The photocopy paper has arrived and has been put in the photocopier. There was a development committee meeting. Finance committee now has 4 members as well as Robyn and Niall so it can now start meeting.

Robyn Lavey

The constitution has been taken back to the committee with our comments.
The handover to James took place this week.
There have been travel bursary, Mary’s day and development committee meetings this week.
The VC’s lunch
There has been £500 worth of damage in college this week
A new stage flooring is being looked into
The restructuring of college/ sports colours

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