KFR: COMMUNITY USE OF
SCHOOL FACILITIES
The use of school buildings, grounds,
equipment, and facilities will be authorized by the Superintendent in conformity
with the following regulations, which have been approved by the School
Committee.
1.
Requests for the use of school facilities will be made at the office of the
Superintendent at least 14 days prior to the date of use.
2. All
requests for use of school facilities must be approved by the building Principal
and the Superintendent. In addition, requests for use of athletic facilities
requires the approval of the Athletic Director and requests for the use of
kitchen facilities requires the approval of the Food Services
Director.
3.
Directly affiliated groups will be permitted reasonable use of school facilities
without charge.
4. All
activities must be under competent adult supervision approved by the
Superintendent and the Principal of the building involved. In all cases, an
assigned school employee will be present. The group using the facilities will
be responsible for any damage to the building or equipment.
5. Groups
receiving permission are restricted to the dates and hours approved and to the
building area and facilities specified, unless requested changes are approved by
the Superintendent.
6. Groups
receiving permission are responsible at all times for the observance of fire and
safety requirements.
7.
Smoking is not permitted on any school property. Permission for the possession
and sale of alcoholic beverages may be granted to a nonprofit organization,
which is properly licensed, only by the School Committee.
8.
External organizations that do not have a direct affiliation with the school
department are required to provide a certificate of insurance directly from the
insurance company naming the Town of Georgetown as an additional insured with
liability limits of not less than $500,000 for bodily injury and $100,000 for
property damage or $500,000 of combined limits. The certificate of insurance is
to be provided to the Superintendent of Schools prior to the use of school
facilities. Organizations that are directly affiliated with the school
department are organizations whose primary function is for the benefit of
Georgetown Public Schools. As of the adoption date of this policy, directly
affiliated organizations consist of the PTA, GEF, SEPAC, Boosters, and that
Partners in Football. All other organizations are considered to be external
organizations. The directly affiliated organization list may be modified from
time to time by action of the School Committee.
9. The
Committee will approve and periodically review a fee schedule for the use of
school facilities.
10. In
situations where there is no cost factor to the school system, or in situations
where a mutual exchange of facilities is possible between the school system and
the organization, rates may be modified or eliminated by the Superintendent. In
situations where extended usage for a long period of time is required, rates may
be set at a contract price.
11. For
groups and organizations for whom the fee structure in Policy KF – Community Use
of School Facilities applies, a security deposit of $100 is required with the
Use of Facilities application.
12. Should
a group cancel use of facilities within 48 hours of the date and time of the
event, the group will forfeit its deposit.
13. All
groups using school facilities must adhere to the Georgetown Public School’s
Health and Wellness policies. Approved food and beverage will be served and
consumed only in designated areas. No food is permissible in any gymnasium at
any time. The group or organization is responsible for enforcing this
paragraph. Designated areas must be defined in the Use of Facilities
application prior to approval.
14. When
schools have been closed due to inclement weather, all facilities will be closed
for all uses.
15. The
School Committee reserves the right to cancel any permission
granted.
Adopted on: October 25,
2007
Revised on: June 25,
2009