JRA: STUDENT
RECORDS
In
order to provide students with appropriate instruction and educational services,
it is necessary for the school system to maintain extensive and sometimes
personal information about them and their families. It is essential that
pertinent information in these records be readily available to appropriate
school personnel, be accessible to the student’s parents or legal guardian
and/or the student in accordance with law, and yet be guarded as confidential
information.
The Superintendent will provide for the
proper administration of student records in keeping with state and federal
requirements, and shall obtain a copy of the state student records regulations
(603 CMR 23.00). The temporary record of each student enrolled on or after June
2002 will be destroyed no later than seven years after the student transfers,
graduates or withdraws from the School District. Written notice to the eligible
student and his/her parent of the approximate date of destruction of the
temporary record and their right to receive the information in whole or in part,
shall be made at the time of such transfer, graduation, or withdrawal. The
student’s transcript may only be destroyed 60 years following his/her
graduation, transfer, or withdrawal from the school system.
The Committee wishes to make clear that
all individual student records of the school system are confidential. This
extends to giving out individual addresses and telephone
numbers.
LEGAL REFS: Family Educational Rights and
Privacy Act of 1974,
P.L. 93-380,
Amended
P.L. 103-382,
1994
M.G.L. 66:10 71:34A,
B, D, E, H
Board of Education
Student Record Regulations adopted 2/10/77, June 1995 as amended June
2002.
603 CMR: Dept. Of
Education 23.00 through 23:12 also
Mass Dept. Of
Education publication Student Records; Questions, Answers and Guidelines,
Sept. 1995
SOURCE: MASC
CROSS REF: KDB, Public’s Right to
Know
Adopted on: April 10, 2008