Every May the Eugene Branch holds elections for its
Board of Directors at the final dinner meeting of the season.
All PMI
members are encouraged to take an active role in the democratic process and may,
at will, play an active role in the guidance and structure of the Eugene Branch
operations.
2012-2013 Board Nominations
Elections held May 17, 2012,6-8pm at Red Lion, Eugene, OR
Nominations Process
If you are interested in running for any of the below positions or are
nominating someone else, please send the following to Eugene PMI
President, Jen Jones, President@EugenePMI.org by Friday, May 11, 2012:
- Your name or the name of the person you are nominating
- The branch position title of interest
- 1/2-page biography
- A photo
All Branch Board Members are responsible for:
- Be members, in good standing, of PMI global and the Willamette Valley Chapter
- Attending all board meetings
- Replying to motions via email within 3 business days for decisions between meetings
- Attending all possible chapter events such as dinner and lunch meetings as a visible member of the board
- Attending and contributing to all annual planning and strategy sessions
- Collaborating with other board members with initiatives that cross over board portfolios
- Attending leadership conferences as applicable
- Keeping up on duties and responsibilities of own portfolio
- Contributing to the overall board strategy and effective operations
- Promoting PMI-WV and its initiatives and values at business and PM community events
- Building good relationships with members and volunteers
- Building positive and productive relationships between PMI-WV and the Branch and the business and education communities
- Contributing/maintaining information on the PMI-WV and the Branch website
The elections are open for all PMI members to vote
and or run for a VP seat. The available positions are (read more about each position's duties below):
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Branch President
Accountabilities
The Branch President shall be responsible to the Chief Executive Officer for the Chapter and the Board and shall perform such duties as are customary for presiding Directors, including making all required appointments with the approval of the Board. The Branch President will be accountable for establishing the strategic direction for the Branch in concurrence with the Chapter and for ensuring that the branch representatives collectively contribute to the achievement of that strategy, as well as the Chapter’s sustainability. Stewardship of the Branch’s and Chapter’s strategy, ie. mission, vision and strategic objectives, including maintenance of the PMI-WV Short-Term and Long-Term Strategy;
Specific Job Description and Summary of Tasks
Monthly:
- Chair Branch Board meetings
- Region One Liaison – attend monthly conference call and any action items
- Attend ad hoc committee meetings
- Liaison to PMI Global Operations Center
- Liaison to other PMI components
- Meeting/consulting with other organization reps and the occasional preparation and delivery of informative presentations to other organizations
- Branch Board Oversight
- Respond to information requests regarding PMI, PMI-WV & programs
- Financial Management
- Checking mailbox and correspondence weekly
- Act as back-up to introduce speakers and presenters
- Providing leadership and support to all Board members including assistance with any all Board tasks and responsibilities.
Annually:
- Lead Strategic Planning (branch) session
- Participate in Chapter Strategic Planning
- Filling Vacant Board positions as necessary
- Appointing PM Chairs, Directors, Event Coordinators, etc for committees
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Branch VP Finance
Accountabilities:
The VP Finance shall be accountable for the development, implementation and evaluation of a financial management system that contributes to the achievement of the Branch’s long-term strategy and sustainability. This must not conflict with the Chapter’s long-term strategy and sustainability plans.
Specific accountabilities include, but are not limited to:
- Overall stewardship of the Finance portfolio and its performance in support of the Annual Business Plan;
- Preparation of the annual operating and capital budgets;
- Oversight of the management of funds for duly authorized purposes of the Branch, including accounts receivable, accounts payable, management of the Branch’s bank accounts and required Officer signatures;
- Monthly, periodic, and annual reporting including financial statements and information in support of the annual charter renewal application;
- Annual financial audits;
- Portfolio succession management;
- Retention and archival of permanent records associated with the position;
- Information handoff and transition to the position successor; and
- Help to other board members to prepare financial statements for events to seek Branch’s and Chapter’s Board approval.
Specific Job Description and Summary of Tasks
As an officer to the board, the Branch VP Finance is responsible for all accountabilities of an officer and financial sections to the Chapter CFO (Chapter VP of Finance) as per the bylaws.
The branch VP Finance is responsible for a significant set of accounts that must be kept up to date with all of the transactions, notes, and payments required to operate a chapter according to the laws of the country, province, and city.
Monthly:
- Keep a record and act on transactions from the chapter website
- Pay required bills
- Deposit funding received from sponsors
- Create deposit checks for board activities and accept expense submissions and record transactions to the budgeted accounts
- Provide an income statement and balance sheet summary report to the board each month at the board meetings
- Attend the dinner meeting so that the reception desk has the tools on hand to provide a transaction service to members
Annually:
- Create a starting point for the budgeting process and guide to board with financial advice to get a final operational and capital budget approved.
- Initiate and complete an audit of the board’s yearly transaction activities (submit to VP Operations for chapter business registration and PMI Global Operations for chapter renewal)
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Branch VP Marketing & Outreach
Accountabilities:
The Branch VP of Marketing & Outreach shall be accountable for the needs assessment, development, implementation and evaluation of an integrated marketing plan that contributes to the achievement of the branch’s long-term strategy and sustainability.
Specific accountabilities include, but are not limited to:
- Overall stewardship of the Marketing portfolio and its performance in support of the Annual Business Plan;
- Development of the annual marketing plan;
- Marketing products and services;
- Liaison with corporate sponsors and businesses;
- Stewardship of the Chapter’s annual awards program, encompassing corporate, team, and individual awards and educational scholarships;
- Monthly, periodic, and annual reporting on relevant topics;
- Portfolio succession management;
- Retention and archival of permanent records associated with the position; and
- Information handoff and transition to the position successor.
Specific Job Description and Summary of Tasks
Weekly:
- Solicit sponsors; sell and maintain sponsor relationships
- Provide invoicing requirements to VP Finance
- Collaborate with other Board Members and sub-committees for communications.
- Work with subcommittees and sponsors to manage expectations
- Assist with coordinating communications side of dinner & lunch events; determine what messages need to be delivered, when and best medium / working in conjunction with VP Communications
- Newsletter sponsorship profiles; ensure that sponsors receive what has been promised
- Advertise sponsor logos / mail outs / events; ensure sponsors are getting agreed upon exposure
- Advertise sponsor logos website; coordinate sponsor logos with Webmaster for posting to website
- Chapter signage; bring signage to meetings / responsible for all promotional and signage for Chapter
Monthly & Annually:
- Formalize a marketing plan that is in line with strategic objectives and perform the tactics and strategies
- Updating sponsorship packages when needed
- Formalize slideshow to present at organizations to build awareness and drive membership
- Work with major event committees and oversee sponsorship commitments and marketing of event to insure its success
- PMI-SAC / CIPS member golf tournament; work on the golf committee to ensure that PMI-SAC and its members are represented and overall quality of the event
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Branch VP Membership
Accountabilities from Bylaws:
The Branch VP Membership & Communications shall be accountable for the needs assessment, development, implementation and evaluation of a Chapter membership plan that contributes to the achievement of the branch’s long-term strategy and sustainability.
Specific accountabilities include, but are not limited to:
- Overall stewardship of the Membership portfolio and its performance in support of the Annual Business Plan;
- Development of the annual membership plan;
- Liaison with current and prospective members;
- Products and services that are not already provided to members via Professional Development or Program portfolios;
- Monthly, periodic, and annual membership reporting on relevant topics;
- Portfolio succession management; and
- Retention and archival of permanent records associated with the position.
Specific Job Description and Summary of Tasks
- Branch VP Membership is a direct liaison to the entire chapter membership, not only the branch’s, and is there as an advocate for the professional needs of the Chapter.
Monthly:
- Liaison with membership (questions, concerns)
- Liaison with other branch’s VP of Membership
- Membership statistics (maintaining and reporting from the DEP database)
- Retention review and follow-up
Daily:
- Monitor main PMI-WV email Inbox, specific to your branch: Forwarding on requests to other Board members. Answering inquiries regarding finding information.
Annually:
- Membership surveys
- Strategic Planning
- Budgeting
- Membership benefits
- Volunteer appreciation
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Branch VP Communications
Accountabilities from Bylaws:
The Branch VP Membership & Communications shall be accountable for the needs assessment, development, implementation and evaluation of a Chapter membership plan that contributes to the achievement of the branch’s long-term strategy and sustainability.
Specific accountabilities include, but are not limited to:
- Overall stewardship of the Communications portfolio and its performance in support of the Annual Business Plan;
- Development of the annual communication plan;
- Communication products and services;
- Maintenance of the internal and external web sites, as needed;
- Liaison with advertisers;
- Monthly, periodic, and annual reporting on relevant topics;
- Portfolio succession management;
- Retention and archival of permanent records associated with the position; and
- Information handoff and transition to the position successor.
Specific Job Description and Summary of Tasks
- Branch VP Membership is a direct liaison to the entire chapter membership, not only the branch’s, and is there as an advocate for the professional needs of the Chapter.
Monthly:
- Oversee volunteer roles which report to the Communications portfolio; including: e-mail blasts, Webmaster, Newsletter, Publications, and Advertising. Covering these roles when volunteer vacancies exist. (see additional roles descriptions following).
- Participate in all Board Meetings: Providing input on behalf of the Communications Team where required. Communicate needs to/from Associate Members of Communication Team to the Branch Board. Provide monthly updates on Communication portfolio objectives.
- Provide advertising invoices to VP Finance and manage invoicing database
- Review and approve monthly Newsletter content
- Provide consolidated monthly activity report to Board
- Ensure volunteer reports are kept current on relevant Board decisions and directives
- Monitor event registrations and prepare registration lists
- Manage board secure web collaboration site
Daily:
- Monitor main PMI-WV email Inbox, specific to your branch: Forwarding on requests to other Board members. Answering inquiries regarding finding information.
Annually:
- Sending e-mail blasts
- Webmaster (Act as the Webmaster or appoint one).
- Newsletter (optional)
- Publication of Newsletter (optional)
- Advertising
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Branch VP Education - Professional Development
Accountabilities:
The Branch VP of Education & Professional Development shall be accountable for the needs assessment, development, implementation and evaluation of professional development products and services that contribute to the achievement of the branch’s long-term strategy and sustainability. The Branch VP of Education - Professional Development should have a valid and current PMP designation.
Specific accountabilities include, but are not limited to:
- Overall stewardship of the Professional Development portfolio and its performance in support of the Annual Business Plan;
- Development of an annual professional development plan;
- Professional workshops and seminars that develop members’ credentials;
- Certification examination preparation workshops that reflect PMI certification testing;
- Educational program schedules, resources, logistical arrangements and publication;
- Monthly, periodic, and annual reporting on relevant topics;
- Portfolio succession management; and
- Retention and archival of permanent records associated with the position.
The Branch VP of Education - Professional Development is responsible for the following major activities:
- Support/Promote/Enhance 3 levels of training in Project Management:
- Introduction & Basic Concepts of Project Management
- Certifications (CAPM, PMP and PgMP)
- Advanced & Professional Development
- Collaborate with Educational Institutions in promoting and supporting PMBOK
- Collaborate with Industry Organizations in promoting and supporting PMBOK
- Interface with PMI Headquarters as component liaison in Education & Professional Development programs & activities
Specific tasks in support of the above major activities include the following:
- Support/Promote/Enhance 3 levels of training in Project Management
- Ensure quality service and products to PMI-SAC members
- Collaborate with Educational Institutions in promoting and supporting PMBOK
- Collaborate with Industry Organizations in promoting and supporting PMBOK
- Interface with PMI Headquarters as component liaison in Education & Professional
- Development programs & activities
- Information handoff and transition to the position successor
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Branch VP Programs
Accountabilities:
The branch VP Programs shall be accountable for the needs assessment, development, implementation and evaluation of programs relating to project management, that contribute to the achievement of the branch’s long-term strategy and sustainability.
Specific accountabilities include, but are not limited to:
- Overall stewardship of the Programs portfolio and its performance in support of the Annual Business Plan;
- Development of the annual program plan;
- Program schedules, speakers, logistical arrangements, publication, registration and related record-keeping;
- Liaison with professional associations and program guest speakers;
- Monthly, periodic, and annual reporting on relevant topics;
- Portfolio succession management;
- Retention and archival of permanent records associated with the position; and
- Information handoff and transition to the position successor.
Specific Job Description and Summary of Tasks
Monthly:
- Attend all board meetings and strategy sessions
- Attend all dinner & lunch meetings
- Introduce speakers and presenters
- Coordinate arrangements for event venues, catering, etc.
- Meet with speakers prior to events to collaborate on presentation content and event logistics
- Provide speaker and topic information to Marketing for promotion and advertising functions
Monthly & Annually:
- Manage overall dinner program
- Solicit and arrange for speakers and presentation topics
