T-Shirt Committee (phsafterpromsite)

188days until
After Prom

Chair Meetings

5 November 2009
11 January 2010
1 February 2010
1 March 2010

5 April 2010

Important Dates

9-02-09 11th/12th Grade Orientation

9-03-09 9th/10th Grade Orientation

9-21-09 PHS Back-To-School Night

6-04-10 After-Prom Setup

6-05-10 Prom and After-Prom

6-06-10 After-Prom Cleanup

Fundraising Events

Back-To-School Dinner (September)

PHS Spiritwear (All Year)

Entre-Vous (October)

Chick-Fil-A (October and March)

Seafood Festival (October)

Butter Braids (November)

Poinsettias (December)

Uno's (February)

Kiln Creek Golf Tournament (April 24)

Workshops

Workshop #1 - Casino, Hallways

Workshop #2 - Small Games Room

Workshop #3 - Small Games Room 2

Workshop #4 - Small Games Room 3

Workshop #5 - Small Games Room 4

Committee Chairs‎ > ‎

T-Shirt Committee

Committee Chair, Tammy Forrest

Timeline

As soon as possible
- Committee chooses theme for After-Prom

- Contact Mrs. Bennett (Art Teacher) and get contest information to her

Mid Mar to Early Apr (8-10 weeks before prom)
- Contact Jack Hunt at Excel Graphics
- Begin Compiling list of donors for back of shirt
- Prepare and distribute T-shirt order forms to committee/subcommittees

Mid Apr to Early May (4-6 weeks before prom)
- Get design entries from Mrs. Bennett and take to committee for selection
- Take selected design to Jack Hunt at Excel Graphics
- Submit order for T-shirts to Jack Hunt at Excel Graphics
- Submit preliminary list of donors for back of shirt to Jack Hunt at Excel Graphics

Early to mid May (2 weeks before prom)
- Preliminary design from Excel Graphics ready for committee to review

Mid May to late May (1 week before prom)
- Submit final list of donors for back of shirt to Jack Hunt at Excel Graphics
- Announce winner of contest at Prom Promise Assembly

Friday - Day before After-Prom

- Take delivery of the T-shirts
- Separate orders, donors, and others (distribute orders to After-Prom Workers)
- Prepare remaining shirts for distribution to students
- Distribute leftover shirts to departing students (or PHS Office Staff)

Friday, Day before After-Prom

- Secure check for t-shirt balance from after-prom chair

Saturday, Day of After-Prom

10:30 pm - Volunteer's Report to Volunteer Lounge
11:30 pm - Volunteer's in Ready Positions - Man t-shirt booth

General Notes:

Coordinate the t-shirt design contest with the art teacher. The design should meet theme requirements as established by the decorating committee.

Entries will be displayed at the May committee chair meeting and a selection will be made. The winner of the t-shirt design contest will be awarded a prize at at either the Prom Promise Assembly or at the end of the After-Prom.

Jack Hunt with excel graphics has a standing relationship with the After-Prom committee, giving us the best prices on our t-shirts. Provide the design as well as the list of Maroon and Gold supporters to Jack to develop a mock-up. The donor list mock-up should be reviewed by the Fundraising committee to ensure that no sponsors are inadvertantly missed.

Committee Members:

(1) _____________________________________

(2) _____________________________________

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