Our Lady of Grace Booster Club Constitution and By-Laws

(As Adopted On November 12, 2007)

PART A-CONSTITUTION

 Preamble

We, the parents, guardians and teachers of the pupils of Our Lady of Grace School have adopted this constitution and these constitution and these by-laws for the purpose of rededication ourselves and this organization to our tradition of supporting the efforts of the Holy Catholic Church, the Bishop of the Roman Catholic Diocese of Charlotte, our Pastor and our Principle “to teach as Jesus did.”

Article I-Name

The name of this organization shall be the Our Lady of Grace Booster Club, in the Diocese of Charlotte, State of North Carolina.

Article II-Objectives

The primary objective of this organization shall be to give moral, physical, and financial support to Our Lady of Grace School and athletic programs.

Article III-Respect for Policies

The Booster Club shall respect the established policies and practices set forth by the Bishop, the Pastor, the school Principal and members of the faculty.

Article IV-Membership

Membership shall consist of parents, guardians, the Pastor, and assistant Pastors, which he will appoint, the Principal, and members of the faculty.

Article V-Officers

Section1.  The elected officers shall be president, the Vice President, the Secretary, and the Treasurer.

Section 2.  These officers shall be elected at the annual meeting, which shall be the final meeting of the school year.

Section3.  The term of office for secretary may be longer than one year.  The term of Treasurer shall be one year.  The Vice-President Elect shall serve for two years - one year as Vice–President and one year for President.  Each year a new Vice- President is elected and the current Vice-president becomes President.

Section 4.  If an officer is unable to fulfill his or her term of office, the remaining Executive Committee members shall appoint a person to fill that office.

Article VI-Spiritual Advisor

The Pastor or an assistant Pastor or other priest appointed by the Pastor shall be the Spiritual Advisor of the Organization.

Article VII-Meetings

This Organization shall hold at least three meetings each school year and others deemed necessary by the Executive Committee.  The final meeting of the school year must include the completion of outstanding business.

Article VIII- Affiliation

The Our Lady of Grace Booster Club shall be affiliated with the Our Lady of Grace Parish Council and the Board of Education for the Diocese of Charlotte.  Liaison will also be maintained with the Our Lady of Grace Transportation Committee and the Parish Council of any other Parish in the Greensboro area whose student(s) attends(s) Our Lady of Grace School.  This Organization may affiliate with any other local, regional or national association/organization approved by the Bishop and the Pastor.

PART B- BY LAWS

Article I- Officers

Section1.  The President shall preside at the meetings of the Organization and of its Executive Committee, shall appoint the chairpersons of committees of the Executive Committee, shall instruct the Treasurer to make payments of the bills and invoices of the Executive Committee and shall perform such duties as are incumbent on this office.  The President is an Ex-Officio member of all committees except the Nominating Committee.

Section 2.  The Vice-President, in the absence of the President, shall perform all the duties of the President and such duties as are assigned to this office. 

Section 3.  The secretary shall keep the minutes of all organization meetings, meetings of the Executive Committee and shall discharge such duties as are incumbent upon this office.

Section 4.  The treasurer shall receive all dues, collect other monies of the organization, pay bills and invoices only upon the instruction of the President and shall report and keep accurate account of the Treasury at all regular business meetings of the Organization.

Section 5.  The President with the approval of the Committee may appoint other Officers.

Section 6. The Officers shall be installed at the final meeting.

Article II-Dues

Membership dues in this organization shall be forty dollars ($50.00) per year per family.

Article III- Executive Committee

Section 1.  The Executive Committee shall consist of the President, Vice-President, Secretary, Treasurer, the Pastor Ex-Officio, the Principals Ex-Officio, and Athletic Director.  These persons shall have full responsibility for the Organization’s business affairs, including the approval of committee appointments, review committee reports, planning organization activities and budgets and other appropriate administrative details.

Section 2.  The Executive Committee shall maintain an up-to-date description of the duties and responsibilities of Organization Officers, committees and committee heads, in a manner not inconsistent with this constitution and By Laws for the purpose of continuing the traditions of this organization.

Section 3.  Actions taken by the Executive Committee are review able on a two- thirds vote, of the members present at a regular meeting.

The President and the Executive Committee are required to obtain approval from the majority of members present at a regular business meeting for expenditures of three hundred ($300.00) or more.  Any expenditure of  $500.00 and over must have the Pastor Ex-Officio, the Athletic Director, and Booster club President signatures.  Quarterly budget reports on financial position must be provided to the Principal.  Fund-raising money will be reflected as a separate line item in the schools overall budget.  There will be a quarterly budget report from the athletic budget that shows where the money has been distributed.  This will be part of the Principal’s report to the school board of education each month.

Section 5.  The President and Executive Committee shall meet during the summer following their installation in office to prepare for the coming school year.

Article IV-Meetings

The Executive Committee shall hold the regular business meetings of this organization at least three times a year or more a deemed necessary.  These meetings will be scheduled at the beginning of the school year.

Article V- Committees

Section 1.  The standing committees shall be Director and volunteer committee.

Section 2.  The President with the approval of the Executive Committee may appoint special committees in keeping with the organization’s objectives.

Section 3. The chairperson of the standing and special committees shall report their findings and recommendations to the Executive Committee and, if approved, report them to the general membership at the regular business meetings.

Article VI- Nominations and Elections

Section 1.  The members of the Nominating Committee having been appointed by the Executive Committee shall be announced by the Vice-President at the regular business meeting prior to the final meeting.  This committee shall consist of no less that four members with the Vice-President acting as chairperson.

Section 2.  The Nominating Committee shall give its report at the final meeting, presenting the name of at least one candidate for each office.  Nomination may also be offered from the floor.

Section 3.  Officers shall be elected at the final meeting by a majority of qualified members present and voting.

Article VII- Rules of Order

All meetings of the Organization shall be conducted according to Robert’s Rules of Order, revised when not inconsistent with this Constitution and By Laws.

Article VIII- Quorum

Section 1.  A Quorum of the Organization shall consist of one-fifth members

Section 2.  A Quorum of the Executive Committee shall be a majority of the members of that committee.

Article IX-Amendments

These By Laws may be amended at any regular business meeting of the Organization by a two-thirds vote of the numbers present, provided notice has been given in writing at least one week prior to the next regular business meeting of the Organization.

Article X- Adoption