posted Oct 7, 2009 12:35 PM by Bill Stoffel
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updated Nov 16, 2009 8:44 AM
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NOONTIME TOASTMASTERS - Minutes attached at bottom (word file)
Agenda- Minutes from last meeting –
see below - Member Goal/ Interest Survey
- Mentoring
- Speech Writing Workshop
- Holiday Luncheon
- Other
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posted Sep 21, 2009 2:00 PM by Bill Stoffel
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updated Oct 19, 2009 3:08 PM
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posted Sep 21, 2009 1:59 PM by Bill Stoffel
Minutes of officer meetings NOONTIME TOASTMASTERS OFFICERS MEETING 10/17 at 12 noon
The call in number is 1-877-643-6951 and the passcode is 70784619#
Draft Agenda items, Methods of increased membership Creation of standard email to reach out to members not attending regularly Update on outreach to encourage club membership from guests Mentoring Update Speech Writing workshop update
NOONTIME TOASTMASTERS OFFICERS MEETING Date: August 24, 2009Time: 12 Noon Call in #1-877-643-6951 - Pass code: 70784619# Co-President Lindsay Crosby Co-President Mildred CraigVP Education Eloise Murphy VP PR Bill Stoffel VP Membership Phyllis Federowicz Treasurer Cliff Martin Secretary Doris Daniels-Fowler Sergeant-At-Arms Adrianne Arthur | Agenda: Minutes from last meeting http://sites.google.com/site/noontimetoast/Home/Officer-info http://sites.google.com/site/noontimetoast/Home/Officer-info/projects Speech Contest Follow up on Action Items from last meeting: 1. Methods of increased membership 2. Creation of standard email to reach out to members not attending regularly 3. Update on outreach to encourage club membership from guests 4. Mentoring Update 5. Speech Writing workshop update Other | Participants: Lindsay Crosby, Mildred Craig, Eloise Murphy, Bill Stoffel, Cliff Martin and Doris Daniels -Fowler | Overview of Minutes: Lindsay moved to correct the minutes from the last Officer’s meeting held on July 14, 2009. The following two corrections were made: the name and roles of the officers were corrected to reflect the above names and roles. An overview of the minutes were provided by Lindsay and not read by Doris Daniels-Fowler. The minutes were approved by all participants. Speech Contest: Eloise discussed the speech contest for September 16, 2009. Bill and Eloise will give a speech. Eloise is unsure if Matt will give a speech. Cliff and Mildred will do the Table Topics. Eloise will ask Kyle to be a judge. She will also seek judges from other clubs to serve as judges. A date has not been set for the Area Contest. Lindsay volunteered to assist Eloise with the contest. She is willing to serve as co-chair. The logistics of the contest were discussed, but have not been finalized as of to date. Methods of Increased Membership: Bill is currently exploring public newspapers as another vehicle to reach new members. It was mentioned that Phyllis had indicated that she has received numerous inquires about the club via internet. Mildred raised concerns about the number of times guests can frequent the club and if a decision has been reached. Lindsay indicated that Phyllis will start tracking guests who visit the club more than three visits and do outreach as to why they have not committed to be join. Creation of standard e-mail to reach out to members not attending regularly: Following draft e-mails were read out loud: Sample e-mail for in active members: Hello _______: We noticed that you haven't been to a meeting lately and you are missed! Hoping all is well and we look forward to seeing you at our next scheduled meeting! Please come out and join us! Sincerely, Noontime Toastmasters! Frequent Visitors: Hello __________: Hoping all is well with you! We missed seeing you at our Noontime Toastmasters meetings. We are implementing some exciting new initiatives for this current cycle and hope you will join us at our next meeting. Sincerely, Noontime Toastmasters! Lindsay indicated that Phyllis has been working on a standard e-mail for potential members and suggested that Doris collaborate with Phyllis to come up with a standard e-mail for new members. Mentoring Update: Bill has been exploring other mentoring models that may be compatible with the club. Eloise, Bill and Phyllis are working on finalizing the logistics to the Club’s new mentoring initiative. Speech Writing Workshop Update: Bill provided an overview of the “test run” speech outline/workshop that was conducted with Adrianne, Phyllis, Greg, Mildred and himself. Cliff provided suggestions on how to build a speech. Lindsay will explore using some of the materials from the Better Speaking Series that may be appropriate for the workshop. Other: Lindsay proposed we meet before the contest. She will send out an e-mail with tentative meeting dates. Mildred suggested that an invite e-mail invitation be sent to a Joyce Mccants to attend our upcoming meeting. Lindsay also reinitrated that an e-mail is sent to Tracy Floyd inquiring about her attending upcoming meetings with the expectations that she would eventually join. Doris will obtain the address of Gail McFadden via Toastmasters website to send her a sympathy card for the recent loss of her mother. Mildred asked Eloise to send her information regarding a Gavel Club. Bill will send the Eloise the link via e-mail so she can forward to Mildred. The next Officer’s meeting will be announced |
NOONTIME TOASTMASTERS OFFICERS MEETING Date: August 24, 2009 Time: 12 Noon Call in #1-877-643-6951 - passcode: 70784619# Co-President Lindsay Crosby
Co-President Mildred CraigVP Education Eloise Murphy VP PR Bill Stoffel VP Membership Phyllis Federowicz Treasurer Cliff Martin Secretary Doris Daniels-Fowler Sergeant-At-Arms Adrianne Arthur | Agenda- Minutes from last meeting –
http://sites.google.com/site/noontimetoast/Home/Officer-info - Speech Contest
- Follow up on Action Items from last meeting
- Methods of increased membership
- Creation of standard email to reach out to members not attending regularly
- Update on outreach to encourage club membership from guests
- Mentoring Update
- Speech Writing workshop update
- Other
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DRAFT Minutes OFFICERS MEETING - Date: July 14, 2009 - Time: 12 Noon Call in #1-877-643-6951 - passcode: Agenda- Minutes from last meeting –
http://sites.google.com/site/noontimetoast/Home/Officer-info - Officers Roles
- 2009-2010 DCP Goals
- Member Goals
- Contact Members who are not attending meetings
- Time limit on Club visits for Guests
- Meeting Location Update
- Mentoring Update - july 7 call - Eloise, Phyllis, Bill
- Induction ceremony
- new member Profile - goals
- introductory email - after joining - mentor's available.
- in person new member orientation with an officer (5-10 minutes)
- get TM books
- Mentoring Speech writing workshop
- 25 minute one on one workshop - Everyone writes a speech outline - 1 on 1 mentoring during the workshop
- draft outline/presentation - RSP. Bill -
- 20 minute practice workshop with officers
- a lunch hour - maybe between 7/20 - 7/31
- check with Adrianne on room availability - waiting for reply
- club workshop in maybe early August - 8/5 or 8/19 -- if not then Sept or Oct
- Other
Overview of Minutes: - Doris read the minutes from the last Officer’s meeting (June 15, 2009). Lindsay moved to revised minute to reflect the she achieved the Advanced Bronze Leader instead of the Bronze Leader;
- Lindsay encouraged the Club Officers to read the booklets that Eloise had handed out regarding the roles and the reponsibities for their assigned roles as officers;
- Objectives and goals were discussed to maintain the Distinguished Club status: Individual members were highlighted to work towards specific goals: Phyllis and Doris will work on achieving their CC’s: Phyllis will look into how many additional assignments she needs to achieve her CL status: Eloise is three assignments from her CL: Lindsay is working towards increasing membership;
- Discussed various methods to increased membership: Eloise will explore with Bill about creating a press release on the Toast Master website, Lindsay suggested that a request be sent to members asking them what are their personal goals that they would like to achieve as members of Toast Masters. It was suggested that e-mails could be sent to members informing them what’s going on in the club;
- Doris will create a standard e-mail to be sent out to members who are not attending the meetings regularly;
- Discussed time limits on guests who attend meetings. Although there were no limit imposed during this discussion, it was agreed that Phyllis would do outreach to encourage those individuals to join the club. Doris will send Tracy Floyd an e-mail asking inviting her to attend up coming meetings and perhaps consider joining. Phyllis will work on updating list of current members;
- Discussed future meeting locations. Eloise will follow up with Greg about future usage of his company’s space. Eloise reported that Cigna wants a corporate club. Eloise also reported that the Art Museum is not an option to hold meetings; the space need to be open to the public;
- Mentoring Update: Meeting was held on July 7th with Eloise, Bill and Phyllis. The proposed Mentoring plan was discussed and approved: Bill will highlight the club’s new mentoring iniataive via e-mail. Bill, Eloise, Cliff, Lindsay, Phyllis, Adrianne, and Doris will serve as mentors. Bill provided an overview of the frame work for implementing the mentoring speech writing workshop. Discussed the logistics of how this workshop can be a success. Eloise asked Lindsay to bring the Better Speaking Series books at the next meeting. The proposed workshop will be presented to the members for feedback once the details are worked out and outlined
- Discussed possible dates for the upcoming Humor Speech and Table Topics on September 16th. Eloise will work on getting the speakers. Eloise, Adrianne, Bill and Matt were named as possible speakers. It was suggested to include members from other clubs to participate as well. As per Eloise’s request, Bill, Adrianne and Cliff will bring in their CC manuals to Eloise;
- The officers agreed with Cliff’s reimbursement budget for attending District Conferences.
Minutes June 22, 2009 Office MeetingParticipants: Eloise Murphy, Cliff Martin, Lindsay Crosby, Adrianne Arthur, Phyllis Federowicz, Connie Day, Mildred Craig, Bill Stoffel and Doris Daniels-Fowler Overview of Minutes: - Eloise read the minutes from the last Officer’s meeting (May 19, 2009). They were approved;
- Cliff provided the Treasurer’s Report: As of May 31, 2009 we had a balance of $738.00 in the account. We received $272.00 dollars from four additional new members that joined. The report was approved;
- Our Club is a “Distinguished” Club: Eloise and Adrianne have both completed their CC’s; Lindsay achieved the Bronze Leader. We have four new members; Dues were submitted on time; the Officers list was submitted on time; four officers were trained in June and four were trained in January. The Club had a very productive year;
- The proposed Officers slate was approved: Co-Presidents, Lindsay Crosby and Mildred Craig;
VP Education, Eloise Murphy; VP PR, Bill Stoffel; VP Membership, Phyllis Federowicz; Treasurer, Cliff Martin; Secretary, Doris Daniels-Fowler; and Sergeant-At- Arms, Adrianne Arthur; Connie expressed her concerns that she wasn’t given a formal opportunity to decline keeping her current Officer’s role or be considered for another role by Eloise. Eloise indicated that she had asked Connie prior to the written proposed Officer’s slate and she indicated that she was no longer interested in assuming the role as Co-VP PR. Eloise apologized for any misunderstanding. Bill and Phyllis extended an opportunity for Connie to work with them. Dennis Di Domenico did not renew his dues due to other commitments. It was conveyed that he will be sadly missed; - Officer’s training is June 20, 2009 at PECO building from 10:00am to 2:00pm. Eloise and Lindsay will attend. Connie will represent Phyllis who is unable to attend. Bill will notify Eloise later on in the day if he will be able to attend as well. Mildred asked when will the fall conference will take place, which will be November 13th and 14th in Wilkes Barre;
- Discussed possible locations for future meetings. Eloise will send out an e-mail to her contact person at Cigna to inquire if we can hold one of our meetings at their location so that they can get a feel of how our meetings are conducted in hopes we can merge with them as a group. Greg has offered one of his conference rooms at Suburban Station. Eloise will follow up with him;
- Bill suggested that the club should explore developing and implementing a mentoring program for members.
- Bill also suggested that the club can hold a workshop on how to effectively prepare for speeches. In this workshop, members would be trained/mentored on the mechanics on how to do an outline to organize a speech.
It was agreed that this can be developed in collaboration with the VP of Ed, VP Membership and VP of PR. Eloise will work with the committee chairs. Eloise will set up the meeting. Eloise will also bring the Toastmasters Officers Manuals for each role to our next meeting; and - Bill suggested that the Toastmaster should introduce the major roles at each meeting to control and facilitate the meetings. It was indicated that Toastmaster should always be in control of the meetings. The suggestion was agreed to and approved.
The next Officer’s meeting will be announced.
Agenda June 15, 2009 - meeting
Co-President Eloise Murphy
Co-President Mildred Craig
VP Education Lindsay Crosby
Co-VP PR Connie Day
Co-VP PR Bill Stoffel
Co-VP Membership Dennis DiDomenico
Co- VP Membership Phyllis Federowicz
Treasurer Cliff Martin
Secretary Doris Daniels-Fowler
Sergeant-At-Arms Adrianne Arthur | Agenda 6/15/09 - Minutes from last meeting –
http://sites.google.com/site/noontimetoast/Home/Officer-info - Treasurer’s Report
- ***DCP***Woo whoo!
- 2009/2010 Club Officers
- Proposed Slate:
Co-President – Lindsay Crosby
Co-President - Mildred Craig
VP Education – Eloise Murphy
VP PR - Bill Stoffel
VP Membership - Phyllis Federowicz
Treasurer - Cliff Martin
Secretary - Doris Daniels-Fowler
Sergeant-At-Arms - Adrianne Arthur - Officer Training 6/20
- Meeting Location
- Mentoring
- Meeting Roles
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----------------------- 6/14/09
Subjects for next officers meeting
Mentoring for new members Consider having one TM member "mentor" a new member thru the 1st, 2nd and 3rd speeches. * have the mentor talk with the new member before they write the speech.
Maybe meet with New member for a few minutes after the TM Meetings.
Maybe have new member go thru speech on the phone with mentor.
Speech writing workshop* consider have a 45 minute speech workshop - invite new members working on speeches 1, 2 or 3 to a workshop with experienced Tmers.
Ideas We may want to think about getting more mentors/coaches. Also, maybe having one working meeting (or part of a meeting) for all members/guests to write a speech outline for their next speech. See the link below for an example
Toastmaster role - Bill S - I propose a slight change in the toastmaster role - I propose that the Toastmaster Introduce the Speakers, the Table Topics Master, the General Evaluator. This change will make our club conform to the way most other clubs have the Toastmaster run the meeting.
Below is more detail: Protocol: The club President opens and closes the meeting and introduces the Toastmaster who then presides over the meeting introducing the Speakers, the Table Topics Master, the General Evaluator, and the other participants. The TTM and GE preside over their activities and conclude by returning the meeting to the TM. After final activities, the Toastmaster reintroduces the President for any business matters and closing remarks.
Source http://www.geocities.com/tmportal/tat_forms_agenda_template_bettermtg.html
2009-05-19 OFFICERS MEETING CONFERENCE CALL
attendees -Eloise Murphy, Cliff Martin, Lindsay Crosby, Adrianne Arthur, Phyllis Federowicz and Conie, Bill
Summary - approved last meeting minutes
- discussed logistics for open house
- discussed getting a location for future club meetings
- Lindsay - we may be able to use 1617 JFK Blvd – (Suburban Station) on the 11th floor, Philadelphia, PA. One Penn Management Office - Holds ~ 24 people - but not available for June 3 meeting. - we may be able to use Heery but concern it is too small - -
end
2009-04-23- minutes - approved NOONTIME TOASTMASTERS OFFICERS MEETING CONFERENCE CALL Date: April 23, 2009 Time: 12 NoonAttendees: Eloise Murphy, Cliff Martin, Lindsay Crosby, Adrianne Arthur, Phyllis Federowicz and Doris Daniels-Fowler Overview of Minutes:
- Doris read the minutes from the last Officer’s meeting. They were approved;
- Eloise reported that she is no longer with her company and Noontime Toast Masters will need to locate a new meeting location. The discussion included identifying possible locations and fellow members who organization may be able to accommodate the members. Adrianne will be able to accommodate the members at her company’s conference room on May 6, 2009.
The location is at Heery International Offices, 17171 Arch Street, 37th Floor, Philadelphia, Pa. It was suggested and agreed that Doris will send out a mass e-mail to the members that we are looking for available space to hold our noon time meetings;
- Cliff reported that we have $1,300 dollars in our coffers;
- The upcoming District 38 Spring Conference was discussed. The officers attending are: Cliff, Eloise, Lindsay and Adrianne. A discussion pursued concerning the reimbursement policy for Officer’s attending the District Conference. After much discussion that included the current policy and available funds it was suggested and agreed that Cliff, Eloise, Lindsay and Adrianne will be reimbursed $99.00 dollars each.
It was agreed that the Officers will explore revising the reimbursement policy based on percentages of available funds in the very near future. This discussion was tabled during this conference call without any changes to the current policy;
Eloise will send out her Drexel e-mail address to the members
2009-05-06 -- Some options for Toastmaster meeting locations
* If Adrian is ok with holding meetings a Heery, then I think this is ok. I think the room is fine. Having everyone close together is a benefit. Also, in the summer our attendance will probably drop so as folks go on vacation.
Book store -- e.g., borders books -- 18th and Walnut
Phila main library - 19th and vine
Philly llbrary - Rittenhouse SQ - Bill will check to see if they have meeting rooms.
Jenkins law library -- 8th and Chestnut - may have to pay for room
Ethical Society - rittenhouse square - may have to pay for rooms
Ben franklin science center academy of natural sciences Constitution center - 6 and market
Community centers -- e.g. 18 and Spruce-- e.g. ~ 20th and samson
A coffee house???? - A restaurant
first presbyterian church 201 S 21st Street Philadelphia, PA 19103
First Unitarian Church Philadelphia 2125 Chestnut St Philadelphia, PA 19103 (215) 563-3980
Cigna EPA
look on national Toastmaster Website and see where other clubs have meetings. Ask Ruth D - TM - governor- if she has any ideas?
Below is information related to the Board
March 26, 2009 Officer Meeting Minutes - draft Attendees: Eloise, Cliff, Lindsay, William, Phyllis and Doris Overview of Minutes: § Eloise read the minutes from the last Officer’s meeting. They were revised to reflect that five Officers instead of four were trained. The officers were Mildred, Bill, Phyllis, Lindsay and Cliff. The minutes were approved; § The Area 17C contest will be held on Friday, March 2009 at 5:30pm to 7:30pm. Lindsay will serve as the model speaker; Bill as a judge; Cliff as the evaluator; and Mildred will participate in the speech portion of the contest. Eloise has solicited others to fulfill additional role assignments for the contest. She is looking for another evaluator and speaker. Eloise will incur the initial cost for the refreshments, but will ask the other participating clubs to contribute. Cliff suggested $25.00 dollars per club. DCP Goals Accomplished: § Four Officers received training twice within the year; § Most of the member dues were paid on time; § Revised Officers list updated and sent in on time; § Eloise and Adrianne completed their CC. Two additional members are needed to become a Distinguished Club. Lindsay is working on her AL. She is exploring what additional information is required to obtain her AL. § The conference will be held May 15TH and 16th at the Double Tree Hotel in Princeton N.J. Eloise and Linday will attend. Cliff may attend as well. The cost is $99.00 for early registration by 4/15/09. Eloise will bring brochures of the conference at the next meeting on 4/1/09. Open House: - 5/20/09 § Bill and Phyllis are in the planning stages to coordinate the Open House on May 20, 2009. Eloise requested to be apart of the planning. Discussion included creative ways to do outreach as a way to increase membership. Phyllis suggested that flyers can be placed in public places with slogans that associate the current economy and the stimulus package with becoming a member. Bill suggested a market strategy that will make a correlation that becoming a member will increase one’s job prospect. Phyllis also suggested an outreach method to inactive members of highlighting some of their positive attributes when contacting them as a technique; § Cliff will send Phyllis a list of inactive members and guests via e-mail. This list will be circulated to contact them in an effort to offer encouragement and support in an effort to become active; § Phyllis will give her next speech on May 6, 2009 that will address marketing and retention of Toastmaster members; § Adrienne is making name tags for our members to be displayed at the meetings. The exact cost is unknown at this time. Eloise will also ask her to create stickers to go on brown bags when we have brown bag lunches; § Cliff reported that we have 13 members who are current with their dues. Phyllis dues are in the mail. There are three additional members who are more than likely to pay their dues in the very near future. All dues need to be paid by June 30, 2009. The club has a total of $1,240 in the account. § Bill offered to put today’s minute on the Club’s webpage The next Officer’s meeting will be announced -
Feb 11, 2009 Officer Meeting Minutes - Approved Draft - 12 to 12:36pmAttendee's Eloise, Phyllis, Lindsay, Mildred, Adrianne, Bill Welcome - New - Co- VP Membership Phyllis Federowicz Approve last meeting minutes - (see below) Officer training-- Need one more attendee - Phyllis, Possibly put Meeting agenda on website - Toastmaster to email agenda to Bill before the meeting
Club Contest -- Mildred will do speech on 3/18 - and Mildred will go onto the Area contest
Area 17C Contest – Friday, March 27, 5:30 to 7:30 Adrianne - suggestion to plan ahead for future speech contest (e.g., humor in fall, ... )
Division contest -- April 18th - Mildred can't attend
Office Training Mildred stepped up to the plate and will be attending officer’s training.
More CC’s - order some CC manuals for the club- Eloise - Potential Meeting Locations Other
Phyllis to contact bill and Dennis to move forward with an Open House campaign in April.
Jan 12, 2009 - Officer Meeting minutes - Approvedattendees Milderd, Eloise, Clif, Lindsay, Bill Open house - decided no snacks
- reviewed online publicity - Eloise
- concern may need more chairs if large attendee
- Eloise to check with folks to see that roles are filed
Officer Training - want to have 4 officers trained
- need to check dates - training locations are outside of Philly
Next Officer meeting - scheduled for Feb 2 at 12PM - bill to get conf call in phone #
- Free Conference Call
Conference Dial-in Number: (712) 432-1690
Participant Access Code: 825888#
- Bill to call Mildred to confirm she can call in ok. -
- Left phone message - 1/12/09
Dec 10, 2008 Office meetingNOONTIME TOASTMASTERS
OFFICERS MEETING
Date: December 10, 2008
Time: 12 Noon
Call in # - 1-866-852-9974 passcode – 3915246Co-President Eloise Murphy
Co-President Mildred Craig
VP Education Lindsay Crosby
VP Public Relations Connie Day
Co-VP PR Bill Stoffel
VP Membership Dennis DiDomenico
Treasurer Cliff Martin
Secretary Doris Daniels-Fowler
Sergeant-At-Arms Adrianne Arthur
Agenda
- Minutes from last 2 meetings
- Treasurer’s Report
- Holiday Lunch/Memory Improvement Presentation – December 17
- Membership Building – Email to prospective members |
Minutes from November Meeting (Eloise) Attendees: Eloise Murphy, Cliff Martin, Lindsay Crosby, Dennis DiDomenico and Bill Stoffel Overview of Minutes: § Bill presented both the Free Toast and Google website he designed for Bell Noontime. After discussion, Eloise made a motion to approve the use of the Google website because it is easier to use. Lindsay seconded and the vote was unanimous. § Dennis will host the 12/17 meeting that will include the holiday luncheon and memory presentation. § Eloise will contact Doris and ask her to incorporate the officer’s suggestion into the membership email and circulate the email again so it can be approved at the December meeting. |
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