Article I – Organization Name

The name of this organization shall be the Mixed Martial Arts Club at the University of Central Florida. The organization may also refer to itself as “MMA Club.”

Article II – Preamble

To extend the philosophy of different styles of martial arts through learning, competition, and practice, while applying these philosophies to everyday life. All activities and functions of the Mixed Martial Arts Club shall be legal under University, local, state, and federal laws.

Article III – Membership

Section 1: Membership Statement
Membership is limited to all students who have paid fees and are enrolled with the University of Central Florida. No discrimination shall be made on the basis of gender, race, age, creed, religion, disability, sexual preference, national origin, marital status, parental status, or veteran’s status. No hazing or discrimination will be used as a condition of membership in this organization.

Section 2: Recruitment
Recruitment shall take place throughout the year and membership is open at all times.

Section 3: Revocation of Membership
Membership may be revoked without mutual agreement for non-participation, misconduct, or violations of any provisions of the Constitution. The member will be notified in writing of the possible revocation at least 72 hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Membership can only be revoked upon a 2/3 majority vote of eligible members and consent of the Board of Oversight.

Article IV – Officers

Section 1: Eligibility
All officers of the MMA Club shall possess at least the minimum requirements to serve in a leadership position as stated in the most recent The Golden Rule of the University of Central Florida.

Section 2: Titles and Duties
The offices of this organization shall include a President, Vice President, Director of Programming, Director of Finance, Director of Competition, Director of Recruitment, and 5 Officers are to be on a special Board of Oversight. No member will be permitted to run for more than one office each election. All officers shall retain voting rights, however, the President shall only vote in the case of a tie. Any officer may be re-elected however not for more than two consecutive terms. Officers cannot reappoint themselves for a second term, they must be re-elected as described in Article V.

The President shall:
• Supervise and control the activities of the organization.
• Preside over all meetings and call all meetings to order.
• Be one of three signers on financial documents.
• Coordinate all conferences.
• Ensure all officers are performing their duties as defined in this Constitution.
• Assign special projects to officers.
• Be familiar with Robert’s Rules of Order to conduct meetings.

The Vice President shall:
• Assist the President in his/her duties
• Assumes the Presidents responsibilities in his/her absence.
• Keep accurate records of all meetings in the Secretary’s absence.
• Plan and be responsible for all retreats and training of the organization.
• Perform an audit of all financial transactions of the organization twice a year.
• Assist in special projects as assigned by the President.

The Director of Programming
• Notify members of meetings via e-mail and/or telephone at least 48 hours in advance.
• Keep accurate records of all meetings.
• Maintain accurate list of members and their contact information.
• Perform a verbal role call of all members and maintain an attendance record.
• Prepare ballots for elections.
• Keep copy of constitution and have available for members.
• Maintain a running calendar of major events and advise the President on scheduling.
• To appoint members with mutual consent for any special projects within the Director’s domain.
• Assist in special projects as assigned by the President.

The Director of Finance
• Keep an accurate account of all funds received and expended.
• Be one of four signers on financial documents.
• Be responsible for collecting dues and notifying members who are delinquent in their payments.
• Be responsible for creating budget reports at the beginning of each fall and spring semester and as requested by the President, Vice President, and/or UCF faculty/staff advisor.
• Provide financial records sufficient to allow the Vice President to perform audit.
• To appoint members with mutual consent for any special projects within the Director’s domain.
• Assist in special projects as assigned by the President.

The Director of Competitions
• Ensure member acceptance of competition rules.
• Be responsible for making any suggestions to the competition rules and submitting them to the Board of Oversight.
• Ensure competition equipment is intact and viable for membership body.
• To appoint referees to be present at all competitions.
• To appoint members with mutual consent for any special projects within the Director’s domain.
• Assist in special projects as assigned by the President.

The Director of Community Services
• To provide classes on Self-Defense and other martial arts training.
• Be responsible for developing projects or fund raisers to benefit the community and the organization.
• To hire instructors skilled in special areas as Guests instructors from time to time.
• To appoint members with mutual consent for any special projects within the Director’s domain.
• Assist in special projects as assigned by the President.

The Director of Recruitment
• Be responsible for advertising campaigns.
• Ensure that new recruits understand the rules and regulations of the organization.
• To appoint members with mutual consent for any special projects within the Director’s domain.
• Assist in special projects as assigned by the President.

Article V – Selection of Officers

Section 1: Eligibility to Vote and Hold Office
Active voting membership will be limited to all students who are active members in good standing and are currently enrolled at the University of Central Florida. Only active voting members who meet the requirements stated in Article IV, Section 1 are eligible to hold offices.

Section 2: Nomination Process
The nomination of officers shall occur at the first meeting held in February. Any eligible member (as defined in Article III Section 1) present may nominate someone or themselves for office by verbally nominating the individual during this procedure. However, the nominee must be considered an eligible member (as defined in Article III Section 1). Absentee ballots and proxy ballots are not permitted in the nomination or election process.

Section 3: Election Process
The election of officers shall occur at the second meeting held in February. The nominated candidates will be given a chance to address the organization to discuss his/her qualifications and reasons why they should be selected. Once each candidate has had the opportunity to speak, all eligible members (as defined in Article III Section 1) present will have the opportunity to vote by secret ballot. The faculty/staff advisor and current highest-ranking officer not running for office shall announce the officer with a simple majority of votes cast by eligible members. After announcing the new officer the highest-ranking officer not running for office shall ask if any eligible members contest the count. If no eligible member contests the count the new officer shall take office immediately. If an eligible member contests the count the faculty/staff advisor and the highest-ranking officer not running for office will recount all votes. In the event of a tie, the President shall cast the deciding vote for office unless he/she is running for the said office. In that case, the next highest-ranking officer shall make the deciding vote. The length of the office shall be no longer than one calendar year. Newly elected officers shall take office immediately after the announcement at the second scheduled meeting in February and their will end at the second scheduled meeting the following February once new officers are announced.

Article VI – Officer Vacancies

Section 1: Removal of Officers
Any officer may be removed from office upon a 2/3 majority vote of eligible members with consent of President or Vice President. The officer will be notified in writing of the possible termination or removal at least 72 hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal.

Section 2: Resignation
Officers no longer wishing to serve on the board must submit their resignation to the President at least two (2) weeks in advance. Prior to the officers final day he/she shall provide all documents relating to the organization and brief his/her replacement of current projects in his/her care.

Section 3: Filling Vacant Officer Positions
In the event an officer is removed or resigns, the President, with consent of Vice President or Board of Oversight, will appoint a member of mutual consent to fill that vacancy. The newly elected officers term shall end at the annual election.

Article VII – Meetings

The quorum required to conduct business is fifty percent of the officers and fifty percent of the organization’s active members. The President will be in charge of calling meetings and the secretary will be responsible to notify all members. Members must be notified of meetings at least 48 hours in advance and shall be notified via e-mail and/or telephone. The president shall preside over all meetings and shall follow Roberts Rules of Order in conducting organizational meetings.

Article VIII – Advisor

Section 1: Nomination and Role
The advisor shall be nominated by anyone from the organization with consent of nominee and must be approved by a simple majority vote of eligible members. The advisor shall serve as a mentor to the organization providing guidance to the officers and members. The advisor has no voting rights. The advisor position has no term limit other than he/she must be a current UCF faculty or staff member.

Section 2: Removal and Replacement of Advisor
The advisor will be notified in writing of the possible removal at least 72 hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Upon a 2/3 majority vote of eligible members with consent of Board of Oversight, the advisor will be removed from his/her duties. In the event that an advisor is removed or resigns, a new advisor shall be elected within 14 calendar days.

Article IX – Finances

Section 1: Membership Dues
Membership dues shall be twenty dollars per year or fifteen dollars per semester. Membership dues will be collected at the first meeting of the Fall and Spring semester. No membership dues will be collected during Summer terms. All members including officers and affiliate members are required to pay membership dues. Only the UCF faculty/staff advisor shall be exempt from membership dues.

Section 2: Spending Organization’s Money
For the protection of the organization and its officers it is required that two authorized signatures sign all monetary transactions, and that one of these signatures is the President or Vice President. Only the President, Vice President, Treasurer, and UCF Faculty/Staff advisor can be signers on the organization’s account. Organizational funds may be spent on items such as office supplies, events/activities, publicity, travel expenses, conference fees, etc,. but will not be used for anything illegal under University, local, state, and federal laws.

Section 3: Officer Transition
It shall be the responsibility of all account signers to change contact information as well as assisting in the update of new account signatures after each election with the organizations financial institution. In addition, the Treasurer will be responsible to pass along all the information from previous years budget and current budget.

Section 4: Dissolution of Organization
In the event that the organization ceases to exist, any funds remaining in the organization’s account shall be donated to the organization’s charity – “Children’s Miracle Network.”

Article X – Publications

Section 1: Compliance
All publications of the organization must comply with the Golden Rule “Advertising and Signs” section, Student Organization Guidelines “Advertising” section, and the University Identity and Standards Manual.

Section 2: Approval
The Director of Recruitment and President must approve all publications, shirts, flyers, etc. prior to duplication and distribution.

Article XI – Amendments

Amendments to the constitution must be proposed in writing to the President. The amendment must then be presented to the organization during a scheduled meeting and should include a full explanation and/or rationale for the amendment. The amendment must be voted on at the next scheduled meeting. The amendment shall not take effect until approved by a 2/3 majority vote of eligible members of the organization.

History of Constitution
Created: 15th day of January in the year 2004