CTLGA ASSOCIATION BY-LAWS

Article I: NAME – The name of the ladies golf association of The Club at Comanche Trace shall be Comanche Trace Ladies Golf Association (CTLGA). It shall be a private golf organization composed of lady golfers who are members in good standing of The Club at Comanche Trace.

Article II: OBJECTIVE – The objective of this organization is to promote fellowship and sportsmanship among its members while encouraging friendly competition and active participation with all members. The goal is to have fun while forming relationships with members who share a common interest in golf.

Article III: MEMBERSHIP – Membership in the CTLGA is open to all lady golfers at The Club at Comanche Trace.

Article IV: DUES – Dues for membership in the CTLGA shall be recommended by the Board and approved by the General Membership. Dues are renewable on November 1st and shall be delinquent by December 1st. Members joining after June 1st shall join for one-half the regular dues. Membership dues shall be used for any expenses approved by the CTLGA Board of Directors.

Article V: MEETINGS – There will be at least one general membership meeting each calendar year. Additional meetings may be called by the President. At general membership meetings, members present constitute a quorum. Seven members are required to petition the Board in writing to call any special meeting. Board of Directors meetings requires a quorum of 2/3 of its members.

Article VI: ELECTION OF THE BOARD OF DIRECTORS – The President shall appoint a Nominating Committee of three persons, at least one of whom is not a current board member. The election will be held at the October Annual Meeting so that the new Board may begin planning in November. The nominating committee shall make every effort to include ladies from a cross section of its membership. Any member in good standing, including those on the nominating committee, may be nominated from the floor. If a vacancy occurs during the year, it may be filled by a person chosen by the Board of Directors.

 Article VII: BOARD OF DIRECTORS – The Board of Directors shall consist of five elected members who will be elected to a one year term, not to exceed two consecutive terms. They will include the following positions:

 PRESIDENT: The President shall preside at all meetings. The President shall also serve as liaison to the General Manager and Golf Professional of the Club at Comanche Trace. The President shall forward all information regarding the CTLGA to the Club for the Monthly Newsletter. The President shall appoint Committee Chairmen as deemed necessary. The President of the current term shall serve as Advisor for the following term. The Advisor (Past President) shall offer advice as needed or when called upon by the President or Board of Directors on past, present or future practices of the CTLGA. The Advisor is not a voting member of the Board.

 1st VICE PRESIDENT: The 1st Vice President shall assist the President and shall assume all duties in the absence of the President as designated by the Board of Directors. The 1st Vice President shall serve as Tournament Chairman.

 2nd VICE PRESIDENT: The 2nd Vice President shall assist the President and 1st Vice President and shall assume all duties in the absence of the President and 1st Vice President as designated by the Board of Directors.

 TREASURER: The Treasurer shall collect dues and record all financial transactions of the CTLGA, pay all bills and other expenses by issuing checks, report receipts, expenditures over $100. It is recommended that the Treasurer serve as chairman of the Membership Committee.

 SECRETARY: The Secretary shall record the minutes of all business and Board of Director meetings. She shall also have charge of all correspondence and papers of the CTLGA and shall keep a complete record for the year.

 Article VIII: VOTING – Any questions or changes that are brought to a vote shall be decided by a majority of the members at the meetings as described in Article V of these By-Laws, including any changes to the By-Laws. Any By-Law changes shall be published 30 days prior to scheduled vote and shall be decided by a majority of those present.

Article IX: TOURNAMENTS – Club sponsored tournaments shall be open to all women golfers with membership in The Club at Comanche Trace, including non-association ladies. Tournaments subsidized by the CTLGA shall only be open to CTLGA members in good standing. Tournament Rules shall be governed by USGA rules of golf and local rules where applicable.

 Article X: HANDICAPS – Official USGA handicaps must be established at Comanche Trace before members can enter any tournament sponsored by the CTLGA. The maximum Handicap allowed for CTLGA events shall be 36.

 Article XI: PLAY DAY – CTLGA play day shall be each Thursday. Players shall be responsible for signing up for all CTLGA play days, and there shall be at least 8 players to allow for competition.

CTLGA STANDING RULES

The following standing rules shall govern the activities of the CTLGA. These rules may be amended at any time by a majority vote of the entire Board of Directors.  

1. The LGA fiscal year begins on the first Thursday of November and concludes on the last Thursday of October with a fun play day and installation of officers. 

2. Thursday play days are shotgun starts beginning at 10:00 am November through March and 9:00 am April through October. The deadline for signup is Wednesday at 12:00 pm so the format can be chosen and the list of players sent to the Pro Shop before closing.

 3. To compete in CTLGA events, ladies must pay the annual CTLGA membership fee and have a handicap established at Comanche Trace. New members can establish a handicap by providing a current established index from a former club or submitting a minimum of 5 Comanche Trace scores within 90 days.  

4. All play day events will have a $5.00 charge per player to be divided among the days’ winners. The Pro Shop will post all winnings to the individual credit accounts redeemable in the Pro Shop.  

5. Play days will be from the tees where the member’s handicap has been established. The member may move to the Lady Kite tees when desired, but switching back and forth from week to week will not be allowed. Immediately upon reaching the age of 70, a player may move to the red tees if desired. Play day handicaps will be adjusted to provide equity for all players.  

8. Membership in the Hole-in-One Club is optional.

Hole-in-One Club

The CTLGA Treasurer shall collect, record, and deposit all Hole-in-One dues.

Membership in the Hole-in-One Club is $5.00, but two successive memberships may be purchased.

Only a Hole-in-One earned on a regular play day or during a CTLGA sponsored event will qualify. The member will be paid the total of the current money, the number of members times the membership fee.

Should a member remove their name from the membership or not renew their club membership, no refund will be made and their Hole-in-One money will be absorbed into the General Fund.  The funds will be absorbed into the General Fund on February 1.

9. Stableford Cup Interclub

The CTLGA President shall appoint a Captain and a Co-Captain who shall inform the CTLGA membership of an upcoming event, and shall take sign ups and collect entry fees from participants.

All cancellations or no shows past the cancellation date will be charged the full entry fee unless a replacement can be found.

The Stableford Interclub rules specify that participants can play with no higher than a 30 HCP Index and that each participating club can field a team of no more than 8 players. In the event that more than 8 players (7 plus the Team Captain) desire to play, the team will be selected by a blind draw from those who have signed up. Preferential treatment will be given to those players who have played on a Thursday LGA play day within the past 30 days.