AUSTIN LAKES NORTH HOMEOWNERS’ ASSOCIATION, AVON, IN                 
                        March 20, 2012  BOARD MEETING MINUTES                                  

The March 2012 Board Meeting was held at Panera Bread in Avon.

1.  Call to Order.    The meeting was opened at 7:00 p.m. by Secretary,  Ruth 
     Phillippe.  Other board Members present:  Roy Duffer and Yvonne Harshey. 
     Residents present:  Pam Bodart and daughter, Jackie Duncan, Sharon Duffer and 
     Marcus Phillippe.                                                                                             
     Please Note:  A new manager , Cristy McKinney,  has been assigned to our
     Association by Sentry Management, Inc. who manage our finances only.

2.  Minutes of Last Meeting.    Board members having seen the January 2011 Annual and
     the January regular meeting minutes, Roy Duffer made a motion to approve them. 
     Yvonne Harshey seconded the motion.  Motion passed.  Since we had no February
     meeting there are no minutes for that month.                                            
          
3.  Treasurer’s Report.    The December 2011 Financial Report. (carried over from the
     January meeting)  Yvonne Harshey made a motion to accept this report.  Roy Duffer
     seconded the motion.  Motion passed.                                           
     The January 2012 Financial Report.  (Due to no meeting in February)   Roy Duffer
     made a motion to accept this report.  Yvonne Harshey seconded the motion.  Motion
     passed.   A large past-due account balance was collected with our lawyer’s help.                                               
     The February Financial Report.   Roy Duffer made a motion to accept this report. 
     Ruth Phillippe seconded the motion.  Motion passed.  Please note:  Two (2) houses
     sold this month and thee (3) sizeable past-due accounts were collected with our
     lawyers help.  Forty-six (46) homeowners owe more than the 2012 dues, and liens
     have been placed on thirty-five (35) of them at some time.                                           
4.  Architectural Committee Report.    A.    Roy Duffer brought to the Board a request for
     an above-ground swimming pool on Lot #650. Ruth Phillippe did mention to the
     resident that they need to be sure to check also with the County and the State to be
     sure they meet their current requirements to have the swimming pool.   
     B.     Also mentioned were several residents who need letters sent for violations of
     trailers being parked on lots, garbage containers stored in from of houses, etc.   
     Yvonne Harshey made a motion to approve the swimming pool request and violation
     letters to be mailed.  Ruth Phillippe seconded the motion.  Motion passed.

5.  Violations.   There was compliance by resident located on Baypoint to the letter 
     mailed out sometime prior to this meeting.   Also the secretary will try to get at least
     some of the needed letters, mentioned above, mailed out this month. 

6.  Old Business                                                                                         

     A.  Tree Growth at church Drain.   Carried to next month.                                                                         
March 2012 Minutes (con’t)
Page 2    

     B.  Operation of Fountain.   There was discussion regarding the fact the fountain has a
           part that needs to be replaced in order to work, which costs $784.06 including
           The part, shipping, installation of the part plus taxes.  No decision was made.  
           Ruth will get some more information from the company who services our ponds
           and the fountain before we make a decision whether we have it repaired and put
           back in or just store it at least for the present time. 
     C.  Guidelines.    Carried to next month.
     D.  Taking homeowner to Small Claims Court.   After consulting with our    
           association’s lawyer, and learning the cost, etc,  Roy Duffer made a motion for the
           lawyer to proceed with taking the residents of lot # 617 to Small Claims Court. 
           Yvonne Harshey seconded the motion.  Motion passed.

6.  New Business.   

     A.  Playground equipment.    After a call from a concerned resident, Ruth Phillippe
           and her husband spent time checking things out, and here is their finding:.              
           1.  Definitely the 2 swings need to be replaced, probably including things to hang
                or attach the swings to (not the big poles).  Also 1 or 2 swings would be great
                for very small children unless considered too much a liability risk.                                     
           2.  Two of the 3 ‘Tic Tac Toe’ pieces are missing and need to be replaced (if can
                find the parts to replace), or something put in its place to make that area safe.
           3.  Clean off some rust, use paint for rust and maybe glue a loose piece on the set.. 
           4.  A few small holes in the grassy area need filling with dirt to prevent turned
                ankles, and some clumps of grass need to be dug out of the mulched area.
           5.  Now for the basketball & volleyball area:  There certainly needs to be a new
                basketball hoop and net installed, and a new volleyball net put up. 
            No action was taken by the board as there is much research needed.  IF there is
            any resident who has some knowledge in this area and would like to help, please
            notify us.   
             
     B.  The Floodlights at Both Entrances (especially) and the light bulbs in the Lamppost
           Globes (in the Median) at Dan Jones Rd. Entrance  seem to ’burn out’ rather
           frequently.  The board didn’t take any action on this, but there is consideration of
           purchasing newer LED floodlight fixtures (for lighting the names on the Entrance
           walls) which could accept LED light bulbs that should keep burning Much
           longer, and take less energy to use.  The same should be true in using LED bulbs in
           the lamppost globes. The cost would be more up front, but should really save
           money in the end.  More research is to be done.      

     C.  The Baricades at West end of Harbor Dr.  These are broken down, and are to be 
           replaced with three new signs of some sort per the Hendricks Co. Hwy Dept.  
March 2012 Minutes (con’t)
Page 3          

           We also informed the Hwy Dept. of the need for two street signs at the
           intersections of Hyannis/Eagles Nest Dr (on Northwest corner) and
           Cardinal/Captain St. (on Northeast corner), near the small lake. Both signs
           evidently have been destroyed and taken away by some person or group.                                 

    D.   Speed Bumps.  A resident brought up the matter of needing a few speed bumps on
           our streets.  No action was taken.  There needs to be more research as to cost, etc.  

7.  April Board Meeting.    The next meeting will be April 17, 2012  at 7:00 p.m. 
     in Panera Bread, corner of Raceway Rd. and Hwy 36 (in small room near the back).
                                                                          
8.  Adjournment.        There being no further business, Yvonne Harshey made a motion to
     adjourn.  Roy Duffer seconded the motion.  Motion passed.  The meeting adjourned at 
     8:20 p.m.

Respectfully submitted by,

Ruth Phillippe, Board Secretary/Acting President    

      AUSTIN LAKES NORTH HOMEOWNERS’ ASSOCIATION, AVON, IN
                             October 18, 2011 BOARD MEETING MINUTES

The October 2011 Board Meeting was held at Panera Bread in Avon.
                    
1. Call to Order.     Board meeting was opened at 7:10 p.m. by Secretary, Ruth Phillippe.
    Other board members present: Roy Duffer, and Yvonne Harshey.  Residents present:   
    Sharon Duffer and Marcus Phillippe.        
             
2. Minutes of Last Meeting.     Board members having seen the September 2011 Board
    meeting minutes, Roy Duffer  made a motion to approve them.  Yvonne Harshey
    seconded the motion.  Motion passed.                            

3. Treasurer’s Report.        A.  The August Financial Report.   Yvonne Harshey made a
    motion to accept this report.  Roy Duffer seconded the motion. Motion passed.                                                                                                   
    Please note:  
        1.   There were six (6) re-sales of property,  one (1) foreclosure,  and 18 liens filed. 
        2.   Regarding association fees apparently due on lot Nos. 538 & 606  purchased by
              Home Real Estate Investment, LLC. in 2008, the board voted unanimously via
              telephone in August (due to no scheduled August meeting) to have our lawyer 
              respond to a letter sent to Sentry Management by the purchaser’s lawyer. 
   B.  The September Financial Report.    Ruth Phillippe made a motion to accept this
         report.  Roy Duffer seconded the motion.  Motion passed.                         
         Please note: 
         1.  There were no closings this month, but there were 4 sales certifications.
         2.  Thirteen (13) ’Intent to Lien’ letters were mailed, and the owners were charged
              the cost of same.    However, no liens will be filed on these until they owe at
              least $240.00                     
         3.  Update is pending from Sentry Management. regarding communication between
              our lawyer and the lawyer for Home Real Estate Investment. LLC concerning
              dues on lot Nos. 538 & 606.        
          
4. Architectural Committee Report.      Chairman, Roy Duffer, reported approval for:
    1.  Sheds at 8438 Eagles Nest Drive (10’ X 12‘), 8434 Eagles Nest Drive (6’ X 8’) and  
         8511 Robin Run Way (10’ X 12’ X 10’).                   
    2.  Fence (6’ )  at 8443 Captain Dr.      
    Yvonne made a motion to approve this report.  Ruth Phillippe seconded the motion. 
    Motion passed.

5.  Violations.      Ruth Phillippe reported that violation letters were mailed between the
     September and October board meetings to owners of lot numbers 249, 465, 338, 464,
     558, 290, 295, and 558.     Some have complied, others are in the process of
     complying or still given time to comply.  Roy Duffer made a motion to accept this
     report.  Yvonne Harshey seconded the motion.  Motion passed.

October, 2011 Minutes  Con’t
Page 2                              

6.  Old Business.                                                                                                                        
                
    A.  Tree Growth Near Both Ends of Church Drain.   This matter is carried forward to
          next Spring. 

    B.  Water company‘s minimal monthly charge.   Property manager, Anna Quimby, says
          she sent a cover letter and a copy of a billing as requested by the water company to
          have the water cut off at our entrances.  We don‘t use any water there and         
          haven‘t for years, which will save about $41 a month..  This is still pending.  
          UPDATE since meeting:  The water is to be shut off soon.                                           
                                                                                            
    C.  The Fountain.    We don’t have the actual contract with Liestner Aquatic Services
          yet for 2012, but Ruth has learned that the new contract will be a one-year contract
          which goes from April (as soon as water is warm enough to treat) to and
          including October  The regular cost for water treatment will remain the same. 
          Regarding the fountain, Liestner will take it out this year and put it back in next
          Spring per our current contract.  .    
          Roy Duffer made a motion to have Liestner just leave the fountain in the pond next
          year and thereafter like we did for years, which didn’t hinder the working of the
          fountain (if and when we decided to use it); and this saves $385 a year.   .
          Ruth Phillippe seconded the motion.  Motion passed.   Ruth is to research the cost
          of a new fountain just IF it is ever needed and wanted.  
                     
  7.  New Business.    Proposed Budget.  The board worked on the Proposed Budget for
       2012, but it wasn’t completed.                                                                        
 
8.  November Board Meeting.    Meetings are the 3rd Tuesday of each month, with the  
     next one on November 15, 2011 at 7:00 p.m. at Panera Bread. (55 S. Raceway Rd.)                                                                                                  
                                                                                                                                              
9.  Adjournment.    There being no further business, Yvonne Harshey made a motion to
     adjourn. Roy Duffer seconded the motion.  Motion passed. The meeting adjourned
     at 8:45 p.m.
          
Respectfully submitted by,                                                                                                                      

Ruth Phillippe, Board Secretary    

      AUSTIN LAKES NORTH HOMEOWNERS’ ASSOCIATION, AVON, IN
                                       April 19, 2011 BOARD MINUTES

The April Board Meeting was held at Panera Bread in Avon.
                    
1. Call to Order.     Board meeting was opened at 7:00 p.m. by President, Carl Duke.
    Other board members present: Roy Duffer, Yvonne Harshey and Ruth Phillippe.  Also 
    homeowners Sharon Duffer and Marcus Phillippe were present,   
             
2. Minutes of Last Meeting.     Board members having seen the March 2011 Board
    meeting minutes, Roy Duffer made a motion to approve them.  Yvonne Harshey
    seconded the motion.  Motion passed. 

3. Treasurer’s Report.      A.  The February Financial Report:  Yvonne Harshey made  a
    motion to approve it.   Roy Duffer seconded the motion.   Motion passed. 
    B.  The March Financial Report:  Yvonne Harshey made a motion to approve it.  Carl
    Duke seconded the motion.  Motion passed.                                            
                                                              
    C.  ITL’s and Lien Letters.      l.  Anna Quimby of Sentry Management, Inc. was
    notified in late March or early April , ‘1l of the 16 ITL letters which still need to be
    sent.  Today Anna said these letters would be sent in the mail this coming Friday. 
    2..  Account #397.  Anna Quimby also ask the board to let her know if we want a lien
    filed on this property.  Yvonne Harshey made a motion to file a lien on this and Roy
    Duffer seconded the motion.   Motion passed                                                                 
    3.  There were two (2) resale properties and one (1) foreclosure in March ’11.                              

4. Architectural Committee Report.       Roy Duffer gave approval to Jason & Ceese Pope
    to erect a mini barn at 8118 Cardinal St. and to Tyree Bowman for a patio at 8232   
    Cardinal Ct.  Yvonne Harshey made a motion to accept Roy’s report.  Ruth Phillippe
    seconded the motion.   Motion passed.                                     

5. Old Business.                                                                                                                        
                
    A.  Bank of Small Pond.   Redoing the mat, which the winds picked up, is completed.  

    B.  Cleaning of Drain Area at Nicole Blvd.    The board reviewed and approved the
          mailing of letter Ruth Phillippe wrote to Austin Lakes South regarding this matter.

    C.  Mr. Tierney’s request for forgiveness of remaining legal costs on account #617. 
          After research and review, the board unanimously denied this request.   
 
6.  New Business.       

     A.  Sentry Management, Inc ’s letter concerning the ’Condo Certs’ service was
           mentioned, but no action taken.                                            
April 19, 2011 Minutes, Con’t
Page 2                                                                                                               

     B.  Resident’s Concerns.      Ruth received a homeowner’s phone call concerning
          the Common area around the lake by Seabreeze and Robin Run Way, as follows:

          1.  Debris & junk in and around the lake from the storm of January ’10 and from
               people fishing.
          2.  The need for signs up at the lake ’No Swimming, No Fishing, No Ice Skating.     
          3.  Treatment for dandelions needed.                                                                  

           No action was taken other than Roy Duffer was asked to inquire of our lawn care
           service regarding cost and treatment for dandelions.       

7.  May Board Meeting.    The next Board Meeting will be May 17, 2011 at 7:00 p.m. 
     at Panera Bread. (55 S. Raceway Rd.)                                                                                                    
                                                                                                                                              
8.  Adjournment.    There being no further business, Ruth Phillippe made a motion to
     adjourn. Carl Duke seconded the motion.  Motion passed. The meeting adjourned at
     8:12 p.m.
          
Respectfully submitted by,                                                                                                                      

Ruth Phillippe, Board Secretary    

      AUSTIN LAKES NORTH HOMEOWNERS’ ASSOCIATION, AVON, IN
                                     December 21, 2010 BOARD MINUTES

The December Board Meeting was held at Arby’s in Avon.

1. Call to Order.     Board meeting was opened at 7:05 p.m. by Secretary, Ruth Phillippe.
    Other Board members present: Yvonne Harshey and Carl Duke.  Also homeowner,   
    Marcus  Phillippe was present.         

2. Minutes of Last Meeting.     Board members having seen the November 2010 Board
    meeting minutes, Carl Duke made a motion to approve them. Yvonne Harshey
    seconded the motion.  Motion passed.

3. Treasurer’s Report.    A.  The November Financial  Report.   Ruth Phillippe made a
    motion to approve it.   Yvonne Harshey seconded the motion.   Motion passed. 
    However, please note:  On page 4 Rodents -  should be listed as a Common Area
    Maintenance -  not Building Maintenance.  (we have no buildings). 
    On page 15  The K & L cost is for work done on the pond bank (not the water), and
    therefore should be listed as Common Area Maintenance - not pond water work. 
    Sentry will be asked to change this.  
                                                                
    B.  ITL’s and Lien Letters.    Sentry has been notified that we have 16 ITL letters and 
         also have 10 liens to be filed on some who have already had ITL’s sent previously. 
         The cost of some of this should show on the December report.                                                        

    C. Some Money received:  (because of a lien) on a property that sold this month.                             

4. Architectural Committee Report.       No  report.                                       

5. Old Business.                                                                                                                        
                
    A. Bank of Small Pond.   Work on this bank has been completed for now at least.

    B.  Pritt Electric has completed work at both Dan Jones Rd. and 10th Street Entrances. 
         Due to difficulty finding bulb to fit our old fixtures, we should (next time) consider 
         getting new sign lighting fixtures and bulbs that are more energy efficient and last
         longer.        
                               
    D. Cleaning of Drain Areas.   In early March a letter needs to be sent to Austin Lakes 
         South mentioning that the land at the large drain area, immediately south of the
         church property on west side of Nicole Blvd. is theirs to maintain.   At the same
         time, letters will also need to be sent to some residents on the south side of Cardinal
         St.  about the mowing of their easements (keeping the drain areas and swells clear
         of grass and miscellaneous items).                                                                      
   
December 21, 2010 Minutes Con’t                                         
Page 2

    E.  Annual Association Meeting:   To be January 18th at Nehemiah Project Church at
         7:00 p.m. at 611 N. Dan Jones Rd.                                                                            
 
    F.  Violations:       In the annual letter mailed out to all residents, they were asked to be
         considerate of others in not storing items in front of or on the sides of their homes
         and also, not parking on the sidewalks for the sake of those walking with children,        
         etc.                                                

   G.  Website:   Jamie Coler did give instruction to Ruth Phillippe about making changes
         on it; however, some clarification is still needed.                                                    

6.  New Business.       

     Full Management by Sentry Management , Inc.        Ruth Phillippe asked Sentry about
     what the cost would be for their company to do full management for our HOA.  (They
     presently take care of only Financial management.)    The cost would be $1,442 per
     month instead of the $358 monthly we pay now for financial management. .  This
     would be $1,084 more a month and $13,008 more a year, which would certainly
     increase our yearly dues.   This is about $3 more per resident per year than another
     association nearby pays presently for the same type services.    Plus the financial
     management, they would supervise maintenance including contracted services, assist
     enforcement of the covenants and violations with monthly status reports, and attend
     our monthly board meetings.  (They attend about quarterly now.)      Presently, all but
     the financial management is done as volunteer work by the board members.                                  

7.  Regular January Board Meeting.     There may be a short meeting held following the
     Annual Meeting at the same location as the Annual HOA meeting. 

8.  Adjournment.    There being no further business, Yvonne Harshey made a motion to
     adjourn. Carl Duke seconded the motion.  Motion passed. The meeting adjourned
     at 8:00 p.m.
          
Respectfully submitted by,                                                                                                                      

Ruth Phillippe, Board Secretary    

1. Bladz Lawn Care. Tarrie Christ of Bladz mentioned putting a fair-size boulder in the 3-tree mulched area on west side of 10th St. Entrance (for 'looks' sake --using different textured things). Carl Duke made a motion against this for now, due to more pressing expenses. Yvonne Harshey seconded the motion. Motion carried.
2. Wall Vandalism (Graffiti) It seems an unknown homeowner attempted to remove It and did remove some and lightened it. Marcus & Ruth Phillippe used solution from paint store and lightened it some. A homeowner with power washer offered to help hut was too busy. A Mr. Terry Hall would power wash it for $100. Carl Duke has a power washer, and the Board decided for he and the Phillippe's to try using solution and the power washer.
3. Lights at Entrance. Dan Jones Entrance has no floodlights burning and 2 bulbs in median are out. Ruth Phillippe met with Gregory Wells of Fry Electric regarding this. For no more than $730 he will do the following 3 items:
1. Check the 2 flood light fixtures that shine on the entry signs, repair them, and replace the metal halide flood lights with new flourescent flood lights, which are more energy etlident than we have now.
2. For the lot, install new photo cells as needed.
3. Check the other 4 flood light fixtures just to see how much it would cost to repair them but not installing any bulbs at this time. 
4. +++ The above price does not include any refeeding if the under ground wire is bad. Ruth asked if they ever do any routine maintaining of bulbs in lamp posts like in the median. Mr. Wells suggested they could replace the incandescent lamps in the lamp posts with lamps (bulbs) that have a 50,000-hour life, which are much more energy efficient. It seems that at 10 hrs a day, they should last at least 12 to 13 years.
5. He also stated we need a new weather-proof time clock and contactor to control the fountain  should we ever want to run the fountain a specific number of hours a day.
6. Before deciding on any of the above electrical work, the board agreed to have Carl Duke contact an electrical company he knows of to see what pricing they would give us.
4. Mowing Situation. Some questions have been raised by:
1. those mowing the church property lawn regarding the mowing ofsome ofthe area somewhat north of the church driveway, and also some weeds, etc. hindering water drainage into the pond behind the church (west side, near the north end ).
2. a resident of Austin Lakes South asking a resident of our HOA about the weeds at the drain on the west side ofNicole Blvd. (at the curve) at what appears to be the property (dividing) line between Austin Lakes South and the church property.
3. Carl and Ruth will try to have a meeting with the Pastor and his father (who was the 1st pastor when church was built) who would have some info on the original agreement with our HOA.