POA

Chapter Financial Policies

$1 from each item sold as part of the Fruit Sale/Candle Sale is placed in a family account. The money in the family account can be used to pay for FFA events/merchandise. (Conventions & FFA Jackets). The accounts can not be cashed out. Upon leaving membership any remaining funds reverts back to the FFA chapter.
Members who sign up to attend FFA functions where the chapter covers the cost of attending have up to two school days prior to the event to cancel, if the event costs less than $10 or less a person. If they chose not to attend or do not tell Mrs. Williamson they are not attending in the aforementioned amount of time, they will be held financially responsible for the cost of the event. (Illnesses will be evaluated on a case by case basis.)
Members who sign up to attend FFA functions where the chapter covers the cost of attending (in whole or part) where the cost of the event is more than $10, have to communicate the canceling of their attendance to Mrs. Williamson five school days in advance or they will be held financially responsible for the cost of the event. (Illnesses will be evaluated on a case by case basis).
Leading the Challenge, State Convention, National Convention, State and National Leadership Conferences require a deposit when signing up for the event. Once the deposit is paid you are committed to attend, if you chose not to attend it is your responsibility to find a replacement or you will be responsible for the full amount of the registration.

Chapter CDE Policies

In order to attend an invitational or regional career development event, each member MUST practice two times. Long practices (2+ hours can count as one practice) at Mrs. Williamson’s discretion. Two practices must occur between each event, exception is the fall CDEs to the fall invitational.
All state qualified teams must practice at least three times during the month of April, if they plan on attending State FFA Convention.
All members must have at least a D in all of their classes before they can attend any FFA events. Grades will be checked by Mrs. Williamson. All members who wish to attend National FFA Convention must have at least a C in their classes.
Each CDE team has a team captain. The team captain is responsible for setting up and communicating the times of practices to ALL team members, high school and jr. high. They should record the time on the calendar outside the agriculture room and verbally communicate it with Mrs. Williamson.

Infractions to School Policies (Grades & MSHSL Violations)

The following activities count towards your infractions:

Regional CDE Competitions
Invitational CDE Competitions
Leading the Challenge
National Convention
State Convention

Multi-day events still count as one event!

The following activities will not count towards your infractions:

Greenhands in the Spotlight
County Fair
State Fair
Summer Leadership Conferences
Chapter Leadership Conferences
Chapter Monthly Meetings and Recreation Activities
Service Activities

Students may or may not be allowed to participate in any of these events based on the advisor’s discretion, but they will not count towards completing the infraction.

In addition if you have a MSHL violation for tobacco or alcohol you will be immediately removed from leadership responsibilities (committee chair, CDE captain, officer). Any member with a violation will not be eligible to hold a leadership role in the KMS FFA.

Chapter Overnight Policies

Members will be in their rooms with the lights out at stated curfew time.
All curfews will be before midnight. In the event of arriving at the hotel after midnight, the curfew will be ½ hour from the time of arrival at hotel.
Members of the opposite sex should not be in each other’s room. In the advent that this is necessary the room door must be propped COMPLETELY open.
If you are in the room of a member of the opposite sex, including a relative and the door is not open, all persons in the room will be sent home.
If you break curfew you will be sent home, your parents will be called to come and get you.

Chapter Transportation Policies

· Policies as covered by the student handbook.

· Members can transport themselves to and from CDE practices. Transportation is available with a district employee if you chose to transport yourself or ride with another FFA member, the school/FFA chapter is not liable for any instances that occur.

· If volunteers are providing transportation as outlined in the student handbook. Permission slips must be received from the parents of all members involved.

· Mrs. Williamson must be made aware of alternative transportation needs at least 24 hours in advance of the event’s beginning.

· If alternative transportation is used, it must be done by a school district employee or YOUR parent.

Chapter Functions

Chair: Jared Krieger

Year Long Activities:

Weekly Officer Meetings	Wednesdays @ 7:30 a.m.	Complete Meeting Forms Each Week
Meeting Agendas	Every Month	Completed by Noon on Meeting Day
Monthly Meetings	Every Month	Schedule in September Check one month prior for conflicts
Informational Bulletin Board	Bi-Monthly	Constructed by Nov. 15th Coordinating
Chapter Awards & Recognition	Weekly	Add names at weekly officer meetings of volunteers Record names of participants in non-CDE events
Officer Work Nights	Every two months or as needed	Schedule with officers and advisors Plan fun event and work time

Individual Event Activities

National FFA Convention	October	Find Delegates Assist with Fundraising
Mid-Winter Retreat	January	Schedule at Officer Retreat
Pancake Breakfast	Feb./March	Set Date in January Advertise in Papers 2 weeks prior Coordinate Donations Volunteer Sign Up two weeks prior Prepare Shopping list one week prior
Officer Selection/Elections	Spring	Publish Applications in March Officer Interviews End of March Elections in April
Easter Egg Hunt	Spring	Order toys and eggs in February Send Letter for Donations in March Reserve Pillsbury Park for April 1st Advertise in Paper Thank you in paper week following
State FFA Convention	March/April	Assist Advisor(s) with whatever is needed Keep members informed of if they qualified (send Congrats note?) Send letter to parents and members last week in March Parent meeting with April meeting
Summer Officer Retreat	Summer 2012	Gather Dates from 2012-2013 officers elect Set Date with Advisors Assist President Elect with Planning
Family BBQ	June 2012	Set Date in April Reserve Shelter in April Announce at FFA Banquet in May

Membership Development

Chair: Brett Petersen

Year Long Activities:

FFA Area	Weekly	Establish work table and CDE area in September Label all Practice Binders by Nov. 15th Establish a CDE Sign In
CDE Drawings	Monthly	Put in Newsletter CDE Program in Oct. Enter all names from practices of 1/2 hour or more Get prizes Draw name at monthly meeting Highlight in Newsletter
CDE Results	As occur	Enter all CDE results within one week of event in Excel format
CDE Sign Up	As needed	Encourage members to register for CDEs Mark CDEs that are completed Circle qualified CDEs
CDE Binders	Monthly	Print CDE tests from previous conventions Put in Binders Gather CDE practice information
Invitationals	October, December, February, March	Inform members that can participate Collect Registrations
Leadership Conferences	Summer 2012 As available	Inform Members Collect Registrations

Individual Event Activities

Bowling	Once during year	Plan a bowling party at a meeting
GITS/CLC	September	Inform Members Collect Registrations
Chapter Groups	September	Divide chapter into groups for communication etc.
CDE Sign Up	September	Post all CDES for sign up outside Ag Room Determine captains Post Folder with CDE Description
Crop Show	Oct/Nov	Set date in September Find judge Send letters to supporters Order ribbons and plaques Advertise in paper
CDE Practice Supplies	November	Order practice materials from National FFA with Monsanto Money Work with Advisor to develop P.O.
CDE Policy	October	Present CDE Policies to chapter for approval
Chapter Lock In	December (Winter)	Set Date in November Work with team to design purposeful activities
Leading the Challenge	Jan 28-29 2012	Inform Members starting in December newsletters Collect Registrations
CDE Prize	May	Print names of all CDE practice participants Draw name at Banquet for $50 cash Second Place $10 Cash

Chapter Relations

Chair: Katie Wilts

Year Long Activities:

Jr. High Members	On-going	Develop systemic programming for Jr. High Members Meeting prior to start of regular meeting Activities for just 7-9th grade
Minutes	Monthly	Publish minutes on website within one week of monthly meeting Turn in monthly minutes and weekly minutes to district office one week after monthly meeting
Newsletters	Bi-Monthly	Publish first week on month Publish week after monthly meeting
T-Shirts	On-Going	Order supply of Chapter T-shirts
Dues	Fall & On-Going	Design membership Form Distribute to members Put on Jr. High Lockers Collect and maintain excel document
Jr. High Pen Pal	Monthly	Facilitate receipt and sending of letters
Elderly Pen Pal	On-Going	Find nursing home to exchange letters with Have members sign up Facilitate receipt and sending of letters monthly

Individual Event Activities

Open House	August	Booth for membership sign up Officers sign up for times
National Convention Fundraising	Fall	Assist with fundraising as needed Taco in a Bag at Homecoming
Budget	Oct.	Submit budget with POA to State with membership roster
Membership Handbook	Oct.	Update Give Binders to New Members Provide updates to existing members
Scholarship	Oct.	Present Sr. Membership Scholarship to members in Oct.
Paying Policy	Oct.	Present Paying Policy to members in Oct.
Degree Ceremonies	Jan.	Determine which members will receive degrees Inform members and parents
Senior Night	Jan.	Collect Senior information in December Invites to Seniors and their parents
Read Across America	March	Contact first grade teachers Arrange transportation Members sign up Collect Books Read
Award Sponsors	April	Send letter to banquet sponsors Collect Information
Plowing	Fall of 2012	Find farmer Advertise Design program

Ag Awareness

Chair: Brielle Hauge

Year Long Activities:

Friday Fun Days

Weekly

Order Shirts

Assign officers to weekly activities

Collect Data on participants

Scrapbook (With Historians)

On-Going

Upload pictures

Order Pictures

Do page within one month of event

Individual Event Activities

Ag Olympics	Once during year	Create an ag Olympics at some time during year/meeting
Tractor Driving Contest	Once during year	Create a tractor driving contest for adults and students
Fruit Sales	November & December	Create order forms Disseminate Collect orders Tabulate Order Fruit Sort Fruit (adult Voluteers)
Ag In City	Spring	Work with Morris Chapter Sign up Members
Petting Zoo	Spring	As asked for Contact Swift Farm Bureau (part of Farm Safety Day) Sunburg Community Days (May)
Ag Activities	Feb & March	Contact Heidelberger to find out if we can do activities at elementary Plan out activities Plan activities at High School during Ag Week
National FFA Week	Feb	Plan dress up days Plan activities Publish Clues for Mrs. Williamson
National Ag Week	March	Develop activities at high school possibly at elementary?
FFA Dance	TBD	Organize

Community Development

Chair: Elizabeth Wilts

Year Long Activities:

ECFE Volunteers

On-Going

Find volunteers as needed

Contact ECFE teachers periodically and ask for needs

Individual Event Activities

Father/Daughter Dance	Once during the year	Create and design an event
Food Drive	Oct	Make bags Contact paper Disseminate bags Collect Bring to Food Shelf
School wide Service Project	Nov.	Develop Projects for PRIDE Assist Mrs. W as needed
Santa Letters	Dec.	Send email to elementary Collect Letters Organize writing days Send back to elementary
Region Banquet	April	Send letter to members being recognized Talk to Kim and Jeanine regarding food Organize Volunteers Work with Region Officers
Sunburg Days	May	Figure out a way for chapter to be involved
Kerkhoven Town & Country Days	July	Work with Sentinel Elect

Communications

Chair: Kelly Holt

Year Long Activities:

Alumni Relations	On-Going	Meet with Ag Boosters Semi-Annual Newsletter at Christmas and May
Scrapbook	On-Going	Upload pictures Order Pictures Do page within one month of event
Articles	Weekly	Coordinate articles to average one a week
Radio Interviews	As Requested	Coordinate officer to talk with a distinct message
Bulletin Board by Metals Room	Monthly	Change design
Website	Weekly	Update with information
Facebook	Weekly	Update with information Three days prior to meeting
Gmail	Weekly	Assist Mrs. Williamson with sending weekly email to parents etc.
Candy on Lockers	Quarterly	Put candy on lockers at mid-quarter

Individual Event Activities

Gmail

October

Enter in membership information to Gmail

Region Kickball Tournament

Once during year

Investigate possibilities

Set date

Invite chapters

Chapter Banquet

May

Organize the Banquet

SAE

Chair: Brody Lindquist

Year Long Activities:

SAE	On-Going	Assist in SAE education
Proficiency	On-Going	Advertise Work nights Inform members
State Degree	On-Going	Advertise Work nights Inform members
Scrapbook	On-Going	Upload pictures Order Pictures Do page within one month of event

Individual Event Activities

Kandiyohi County Fair	August	Inform Members Find teams for judging contests
Swift County Fair	August	Inform Members Coordinate Chapter Floats
Minnesota State Fair	August	Inform Members Figure out Transportation
American Degree	Spring	Inform members in Dec. Organize work time
FFA Dance	TBD	Organize

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