InTouch

Are You InTouch?
Full details below
 
 
 
Huddersfield North InTouch Process
Level 1 ...
 
Applies to:

  • Normal weekly meetings at your usual meeting place, with members of your own group, where you can be contacted via mobile or landline.

  • Activities which replace a normal meeting such as going down to Bradley Wood or going bowling, where the participants can change very late and you are not travelling very far from home and again you can be contacted
 
System:

  • Leaders maintain a list of all unit members, including name, date of birth, address, any mobile number and parents contact details and have this to hand wherever you are.

  • Parents to be given leaders mobile numbers on a periodic basis. If leaders prefer not to give mobile numbers out, home numbers should be provided on a periodic basis, and when holding meetings/events away from Scout headquarters, the phone number of the meeting location should be provided to parents before departure.

  • Parents are asked to only contact in an emergency and to do this to the leader’s mobile number, or building phone number.
Level 2 ...
 
Applies to:

  • Any event involving a night or more away

  • Events involving multiple groups of Scouts or young people from elsewhere

  • Events involving more than an hours travel away from home

  • Any event where you are not easily contactable
System:
 
All of level one system plus:

  • A list of all participant details, as above (including leaders and parents), for the event is produced and kept to hand during the event. A copy is emailed to intouchlevel2@huddersfieldnorth.org.uk before the leader sets off to the event, with the group name followed by event dates in the subject of the email.
 
Important:

  • Where appropriate, for example where you feel you will not be contactable (e.g. out of mobile range, or perhaps on the water all day), a home contact should still be used. They would be provided with a copy of this list and their contact details given to parents.

  • This does not affect the nights away notification process which should still be followed as normal.

Access

The emergency mailboxes will not be routinely checked but will be web-based and access details will be available to the appropriate members of the District Team. Periodically the contents of these boxes will be emptied in order to keep the information applicable and Data Protection Act compliant.


Why are we using emails?

The new In Touch system does not formally require a nominated Home Contact to be appointed for most situations (some events do still require this – please see above). One of the most important benefits of Home Contacts is that we have someone unrelated to anyone on the trip, should an emergency occur. Emergency situations can occur on a regular weekly meeting as well as on larger events, and hence the District still needs to be able to place someone into that position to support communication during such an emergency. This is why we are using an email system to log personal details centrally, just in case we need access to details of young people and leaders on an event.

Finally – if in doubt, use Level 2, it won’t bite!

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InTouchSystemv1.0.pdf
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Huddersfield North Scouts,
2 Apr 2010 07:50
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InTouchflowv1.0.pdf
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Huddersfield North Scouts,
2 Apr 2010 07:50