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Minutes

Grant Golf Board

Regular Meeting

January 17, 2011

 

The Grant Golf Course Board of Directors met January 17, 2011 at 6:30 pm at DJs. Attending were board members Poppe, Kemling, Richmond, Stutzman, and Geisert. Also present was Course Superintendent Vapenik.

 

·         Kemling presented the financial report. He explained a contract labor payment that was paid in 2010 was for 2009 and that explains the negative balance on the budget sheet.  Kemling made a recommendation to the board to “write-off”  several of the outstanding balances due from accounts receivable 2009. Those include: Clark $255, Cullen $144, Diaz six cents, Hendrickson $428, Johnson $15, Zwickl $4. The accountant will be asked how best to handle this. Also, an accounting error in the clubhouse on the Keffer account was corrected. Richmond made a motion to accept this report and recommendations, and Stutman seconded. Motion carried.

·         Superintendent report: Now that the holidays are over, Vapenik will work up a mock tee sign. it was noted by a member that the sand covering on #7 was gone. Possibly blown off or worked in. Vapenik will monitor this. The board was reminded that the conventional wisdom is when you have “5 days over 50 degrees” , the greens should be watered. If this situation arises in the next two months, the board members will work together to get the hoses and sprinklers out.

·         Richmond and Stutzman shopped for a greens mower at Colorado Golf in Denver and found a unit for $5800. After discussion regarding it’s condition and care, a decision was made to purchase this mower. We will also spend an additional $700 to have Colorado Golf go through the entire machine so will be in top shape.

·         Vapenik will replace the carburetor on the old tee box mower, and then he will use that mower for verdicut. This will cost approximately $150.

·         Budget Workshop: the board went through the budget line by line and came up with a preliminary budget for 2011. This month we will ask the accountant how to add a line for budgeting a small rough mower for this year.

·         With the preliminary budget, it will be a board recommendation to the club members that the rates remain the same as 2010.

·         New scorecards: after some discussion, a motion was made by Richmond and seconded by Stutzman to accept the recommendation of Gil Russell and make #2 a par 3 and #3 and par 5. There would be three tee boxes for each hole. On #2, the tee box that is near green #1 will remain and maintained for use, but not marked.  Motion carried. With these changes, the course will be measured, the NGA will be contacted for slope and rating, and the new scorecards can be produced.

·         Jason Reese was contacted about the HVAC unit and he gave some general ideas on installation and cost.  He will be contacted again to get a specific bid.

·         The machinery inventory right now is: two greens mowers, one tee box mower, 2 fairway mowers, and one large rough mower. We also have an all purpose tractor and implements. The board will continue to develop a replacement schedule for this equipment and placing funding in the budget.

·         The search continues for potential board members.

·         We will invite City Manager, Tyson McGreer to the next meeting to discuss: trash removal, well liability and release,  and mower funding.

·         The next meeting will be mid February, based on the schedule of McGreer and the rest of the board.

 

Meeting adjourned at 8:45pm.

                                                                                                                                                                                                                                                          

Minutes

Grant Golf Board

Regular Meeting

December 20, 2010

 

The Grant Golf Course Board of Directors met December 201, 2010, at 6pm at DJ’s. Attending were board members Poppe, Kemling, Turner, Richmond, Stutzman, Burge,  and Geisert. Also present was Course Superintendent, Vapenik.

 

• Kemling presented the financial report (see attached).  Turner made a motion to accept this report and Richmond made a second. Motion carried.
• Vapenik gave the following Superintendent report:

1.      the clubhouse has been winterized

2.      sand has been applied to the greens for the winter

3.      the machinery will be winterized this week

4.      the reels will be maintained this week

• Stutzman reports that Larry at NAPA has indicated he would like to have a corporate golf tournament in June. This will be considered when preparing the tournament calendar.
• The Mathes shelter has been started.
• A discussion was held on potential board members. These people will be approached and asked if they would consider serving.
• It is a priority to purchase a greens mower by the beginning of the season. Richmond, Turner, and Poppe will  continue to look for one to buy.
• A deadline for submitting the final scorecard draft for printing is 2/15/10.
• A tentative date for the Annual Open House is April 9, 2011.
• The HVAC unit from Great Plains could be used. We will get an estimate from Reese for installation.
• There are a number of items the board would like to discuss with Tyson McGreer, City Manager, regarding the city’s responsibilities to the club. Included are:

1.      Monetary support for the new HVAC unit

2.      A well release.

3.      Monetary support for the new mower.

• A work group will be assembled in January or February to side the south side of the clubhouse and the well shed.
• The board members are urged to consider a preliminary budget for 2011.
• Along with the budget, a schedule for equipment replacement is needed and will be developed.
• The date of the next meeting is tentatively set for 1/11/11.

 

 The meeting adjorned at 7:10.

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Minutes

Grant Golf Board

Regular Meeting

August 10, 2010

The Grant Golf Course Board of Directors met August 10, 2010 at 8pm at the Grant Golf Course Clubhouse. Attending were board members Poppe, Richmond, Burge, J. Kemling, Turner, Stutzman, and Geisert. Also present was Course Superintendent, Zane Vapenik.

·         Kemling presented the financial report (see attached).  Richmond made a motion to accept this report and Turner made a second. Motion carried.

·         Vapenik gave the following Superintendent report:

1.      the red pheasant tee markers will be done soon

2.      the parts for the sprinklers just arrived and repair has begun.

3.      a new engine was purchased from Eichners for the greens mower for $1200

4.      Vapenik will be back at school next week and will not be available during the

week day. Mowing will continue as always.

·         The John Mathes family has indicated they would like to donate a memorial to the course. Ideas were discussed and will be presented to the family for approval.

·         The newly repaired greens mower has greater than 3000 hours on it, and the superintendent has recommended purchasing a new mower. Poppe and Vapenik will shop for this machine and there is $5000 in the budget for this purchase.

·         The range balls (yellow) from ebay have arrived and are in good shape. Vapenik recommends purchasing another 600 this winter to have an adequate supply. This batch cost $145.

·         Vapenik recommends purchasing another set of reels.

·         Burge reported on the tournaments. The YDC tournament had 19 two-man teams. The Junior Golf program had 17 participants.  The hospital foundation tournament is coming up this weekend and the par 3 tournament will be September 11^th. It will be now known as the John Mathes Memorial Tournament.

·         The metal siding for the south side of the clubhouse is here. Poppe will put together a work crew.

·         The bottom ash has arrived for the potholes in the cart paths.

·         The golf course consultant that Vapenik has been working with will do soil samples of the greens and set up a program. He will work to find a solution to our winter kill each spring without tearing out the whole green, fumigating it, and replanting. We will await his report.

·         There was a scheduling conflict in the first week of August. A large corporate group was allowed to have a function on a Wednesday evening, effectively cancelling Women’s League. There was no notice given to the women of this group. A discussion was held regarding the importance of respecting each league’s schedule and reminding the clubhouse personnel to double check the calendar before making final arrangements.

·         Gil Russell has been contacted and is assisting in tee box placement. We appreciate his willingness to provide professional advice.

 

Meeting adjourned at  9pm.

Minutes

Grant Golf Board

Regular Meeting

July 12, 2010

The Grant Golf Course Board of Directors met July 12, 2010 at 8pm at the Grant Golf Course Clubhouse. Attending were board members, Poppe, Kemling, Burge, Stutzman, Richmond, Turner, and Geisert. Also present was Zane Vapenik, Course Superintendent.

·         The financial report was given by Kemling. A motion to accept this report was made by Stutzman and seconded by Richmond. Motion carried.

·         Superintendent Report:

After visiting with a course chemical consultant that travels  the area, Vapenik recommended that this consultant be hired and his products be purchased next year. The consultant would check the course every six weeks, and do soil samples, and provide other services.

Dollar spots on the greens have been treated with fungicide.

The winter kill spots on the greens will now have to wait until next spring until a different grass can be seeded.

The pheasant tee markers are about completed.

Vapenik recommends purchasing new used range balls. The board agreed to purchase 600 new balls from ebay for about $100.

Some sprinklers need to be ordered.

A comment from a member regarding the speed of the greens was addressed. Vapenik indicated that the greens would be verdicut this week (as was suggested by the member). Other possible solutions were discussed and the situation will be monitored and the member will be given feedback.

·         The metal siding for the south side of the clubhouse has arrived and work has begun on the project.

·         We received a bill from the NGA for $800 for handicap fees for 44 members at $18 each. As we enrolled everyone last year as a part of their club dues, the NGA automatically enrolled everyone again this year. Poppe has visited with the NGA office to come to an agreement. Those persons that would like to continue using the state handicap system will have to pay.

·         Poppe has contacted Donn Gengenbach about an ash product that could be used on the cart trails. When it becomes available, the club will purchase a load for $400.

·         Richmond made a motion to pay Shawn Stutzman on-half month’s salary for his time and advice during the transition period between superintendents. Kemling seconded this motion and the motion carried.

·         As a policy, a new member’s dues will be prorated, based on a seven month season.

·         The Junior Golf Tournament will be held                     , and the Board will provide prizes as follows: one free Gatorade (or equivalent) to each golfer, free range balls on the day of the tournament, and passes for a free round of golf to families who join their junior golfer (may be used any time after the tournament).

·         IMPORTANT!! Burge made a motion to make Brent Turner the Registered Agent for Non Profit Corporations for our club for the State of Nebraska. Kemling seconded the motion and the motion carried. Copies will be sent to the Secretary of State and one will be kept in the file (with Kemlings).

·         Vapenik suggested that a schedule for equipment upgrading be created and then put the plan into motion. First on the list would apparently be the tee box mower and a rough mower.

·         Richmond suggested exploring the idea of a net between Number 3 and the driving range. Poppe will look into this for costs.

 

Meeting adjourned at 9:13 pm

Minutes Grant Golf Board Regular Meeting June 8, 2010

 The Grant Golf Course Board of Directors met June 8, 2010 at 7pm at the Grant Golf Course. Attending were board members Kemling, Poppe, Burge, Geisert, Stutzman, Richmond, and Turner. Also present was Zane Vapenik, Course Superintendent.

 ·         The financial report was given by Kemling. A motion to accept the report was made by Richmond and seconded by Turner. Motion carried.

·         Richmond reported that the liquor license expansion for spirits was on hold for now.

·         Stutzman made a motion to purchase tee box markers from Vapenik for $200. Kemling seconded the motion. Motion carried.

·         The compressor in the beer cooler needs repaired and it will cost $700.

·         Poppe has some materials to make an awning over the french doors. He will work on this project.

·         Katie Meyer and Emily Carlson will be the co-directors of the youth golf program.

·         Superintendent report:

Ants will be killed using a spray and granular formula on the fairways and greens.

It will cost approximately $ 1500.

Yardage markers for the fairway will be ordered. They will be the same as what wecurrently have.

A new blade for the hole cutter was purchased for $ 45.

·         Richmond reported that a farm sale will be held on June 19^th, and a 2008 Bushhog 52 inch deckmower is on the sale bill. He will attend the sale and try to purchase this machine. The board authorized a bid up to $4000.

·         Burge reported on the men’s league. There are 24 teams with 40 men available for subs. High school students cannot be subs.

·         Burge reported on the tournament that was held June 6^th. Fourteen teams played.

·         A letter from the Secretary of State has been received, indicating we need to appoint a new agent for the corporation. This matter was tabled until further information could be obtained.

With no further business, the meeting adjorned at 9:15 pm.

The Grant Golf Course Board of Directors met April 27, 2010 at 7pm at the Grant Golf Course.Attending were board members, Kemling, Poppe, Burge, Geisert, Stutzman, and Richmond. Also present were Zane Vapenik, Course Superintendent, and Connie Pofahl. Board member Turner arrived later.

·         Kemling presented the financial  report. Burge-motion/Richmond-seecond to accept. Motion carried.

·         Poppe and Stutzman will be added to the signature card at Pinnacle Bank.

·         Superintendent Report

dandelions sprayed

schedule for the greens plugged

mowing by Benge

High School Tournament

need to order hole cutter, yard markers, possibly tee markers

a new vacuum was purchased

·         Discussion was held regarding buying a new greens mower. There are several  options, but it will cost between $7000 to $9500. There is $5000 put aside for this purchase at this time. Unless there is an emergency, this topic will be tabled until next year, and then will be budgeted in.

·         McGreer at the city office would like some membership forms. Connie will drop off.

·         Poppe updated the website

·         Shelter Policy:The Grant Golf Course will charge a $50 reservation fee to hold the date for any individual or group that wants to use the facility. The rest of the details will be negotiated by the clubhouse manager. Motion by Richmond, second by Turner. Motion carried.

·         Richmond reported that he is researching how to upgrade the liquor license to allow spirits.

·         June 15^th is the date for all cart stalls to be accounted for. Notices will be put up to remind the membership.

·         The board will review the rules regarding children driving the golf carts. There have been several young children driving without parents.

·         Zane brought in a sample of the pheasant tee box markers he has made. He will provide the board with costs at the next meeting.

·         Cabinets have been installed in the clubhouse by several volunteers.

 

Minutes

Grant Golf Board

Regular Meeting

March 8, 2010

 

President Kevin Poppe called the meeting to order at 6:15 pm. Present were board members Richmond, Burge, Kemling, and Geisert. Also in attendance were Brent Turner and Shawn Stutzman, who have been proposed for election to the office of director, and Zane Vapenik, the newly selected Course Superintendent.

Business Included:

·         Financial Report- Kemling distributed copies of the latest financial information. This was reviewed and accepted by the board.

·         The budget for 2010 that was prepared for consideration last month, was again reviewed and changes made. When all corrections and additions were done, Richmond made a motion to accept this budget. Kemling seconded the motion and the vote was unanimous.

·         Membership rates were discussed and proposed as follows:

Family     $ 550

Couple    $ 510

Single      $ 400

Student   $ 150

 

Also, it was recommended that green fees should be $15 for nine holes and $25 for all day.

 

Richmond made a motion to accept these rates, and Burge seconded the motion. Motion passed with unanimous vote.

·         Stutzman and Vapenik reported on the process of transition. On March 6^th, these two men and several others cleared the maintenance shed and got all the equipment under the roof.  Plans are underway for opening the clubhouse, mowing, watering and chemical application for the spring.

·         Two extremely qualified members have submitted their names for consideration for election to the board. At this time, only one member (Meyer) is retiring. The board would like to accept both men to the board, so will be preparing a vote for the membership to change the by-laws to expand the board from six to seven members. This will be presented and voted upon at the Annual Meeting.

·         Poppe, Kemling, Geisert, Troy Kemling and Connie Styskal met at the golf course on March 6^th to consider some alternate tee boxes for the course. Poppe presented the findings to the board.

·         New scorecards will be needed this year. Geisert presented some examples and a design was chosen. Advertising will be sold to ten businesses for $200. This will be a two year program.

·         The annual meeting/spring fling will be held April 10^th. Prior to this event, the newsletter will be sent and advertising will be placed in the newspaper.

·         A list of 2010 projects for the course was reviewed and discussed. The first will be to put metal siding on the north and south sides of the clubhouse.

·         There has been a request to rent the pavilion for graduation by a citizen. Discussion was held about rental fee, minimum purchases, etc. At this time, no policy has been set, and the superintendent and his staff will work with each event on a case by case basis. The board will periodically review.

·         The board will be going through the cart sheds to try to identify each stall and owner. Those carts that have been left unattended will be asked to be removed.

·         Discussion was held on purchasing new equipment and setting up a fund that is routinely added to so large purchases can be made.

 

The meeting was adjourned at 8:30 pm.

Minutes

Grant Golf Board

Regular Meeting

February 15, 2010

 

President Kevin Poppe called the regular meeting of the Grant Golf Board to order at 6pm at BenchWarmers. Attending board members were Jarod Burge, Jim Kemling, Ryan Richmond, Tim Meyer, and Jorje Jette Giesert. Also in attendance was Course Superintendent, Shawn Stutzman, and Board Member elect, Brent Turner. Club members Connie and Dale Styskal and Calvin Dahlkoetter were also at the meeting.

 

Business Conducted:

·         The financial report was presented by Kemling and reviewed by the board members.

·         The Polaris has been purchased from Stutzman for course use.

·         The 2009 budget was reviewed. The gross profit was budgeted at $82,498 and the actual amount was $ 88,093. The total expense was budgeted at $81,450 and the actual amount was 477,581. The net income was budgeted at $ 1,048 and the actual net income was $ 10,511.

·         After receiving a report from the superintendent about the year, including maintenance issues, weather, personnel, tournaments, and membership, the 2010 budget was crafted.  A motion was made by Meyer and seconded by Burge to table the proposed budget until the March meeting. At that time, any additions or corrections can be made, and then the budget will be approved for presentation to the membership at the annual meeting.

·         A brief discussion was held regarding the green fees and annual membership rates. These matters will be finalized at the next meeting.

·         There are five members whou have outstanding balances. Geisert will draft a letter to remind these folks of their account. It was also decided that until the balance is paid, 2010 membership will be denied.This too will be stated in the letter.

·         Stutzman reported that the clubhouse has been cleaned out and all coolers readied for the upcoming season.

·         Richmond reported on the Tournament Committee meeting that was held earlier in the evening. A tentative schedule has been started and will be finalized by the annual meeting.

·         The Annual Spring Fling membership Meeting will be held April 10, 2010 at the Grant Golf Club Pavilion Shelter at 4:30 pm. In the case of inclement weather, the meeting will be moved to BenchWarmers.

·         The board members and Stutzman will meet at the golf course Saturday, February 20^th at 1pm to review the tee box placements and prepare for printing of new scorecards. New scorecards will then be ordered.

·         President Poppe presented a review of the five candidates that had been interviewed for the Superintendent position. Then the other members of the interview committee gave their findings. Two of the candidates have removed their names from the running. The board members asked questions and discussed many issues. Then the President asked the board, the board elect member, and the interview committee members  to score each of the three candidates as was the procedure in the initial application review. This procedure identified the top two applicatants. Discussion was opened again and then the president called for a vote. Each board member, board elect member, and interview committee members were allowed one vote (total of eight).  After the results of the vote were announced by the president, Meyer made a motion to make this decision official and to hire the candidate. Kemling seconded this motion and the vote was unanimous. Poppe will notify the applicants, and get in contact with the chosen applicant to review the contract.

·         The proposed date for the next meeting is March 8, 2010. An email will be sent to confirm.

With no further business, the meeting adjourned at 9pm.

Minutes

Grant Golf Board

Regular Meeting

June 15, 2009

 

President Kevin Poppe called the regular meeting of the Grant Golf Board to order at 8:10pm at the clubhouse. Attending board members were Jarod Burge, Jim Kemling, Ryan Richmond, and Jorje Jette Geisert. Also in attendance was Course Superintendent, Shawn Stutzman.

 

Business Conducted:

 

• The Financial Report was presented by Kemling. After review, a motion by Burge was made to accept the report. Ricmond seconded the motion, and the members voted unanimously in favor.
• The shelter project was discussed. Donations are still being solicitated and accepted for the tables and chairs. Five sets have been donated so far. Kevin Hatch generously donated the tv in the clubhouse. The landscaping that was done to finish Turner’s Eagle Scout project was purchased with the John Sexson Memorial. A sign will be placed in the area to commemorate this.
• The concrete cart path on Number 8 was discussed. It will be determined how much has been paid for, and what is left to complete.
• Stuzman gave the superintendent report. Among the items discussed were the new yardage markers, the on going problem of sand in the sprinklers, mole treatment, and increase in the fairway mowing schedule to three times per week, the ant problem, the working condition of the outhouse, and the possible need for more lease carts. A bill was also presented for the food for the Chamber After Five.
• Burge gave a league report. Men’s League is running well with 25 teams.
• The recent tournaments were reviewed. Cal’s tourney had 24 teams, the Couple’s tournament was well attended the previous Sunday, and the member/guest has been completed. A motion was made by Kemling and seconded by Richmond to charge $10 per person for the Member Guest Tournament. It was a two day event, but the course was never closed. A night golf tournament is being planned for the weekend of the fair. The par three tournament, scheduled for the Virginia Tech game, may have to start early, as the starting time of the game has been announced as 1:30pm.
• After discussion, Richmond made a motion and Geisert seconded, to purchase a credit card machine from First Data via the Pinnacle Bank. The cost is $699 with regular fees, but the fees will be reduced seasonally.

 

 

The meeting was adjourned at 9:43 pm.

Grant Golf Board

Regular Meeting

May 11, 2009

 

The regular meeting of the Grant Golf Board wall called to order by President Kevin Poppe at 7:45 pm at BenchWarmers. Attending board members were Jarod Burge, Jim Kemling, Tim Meyer, and Jorje Jette Geisert. Also attending was Course Superintendent, Shawn Stutzman.

 

Business Conducted:

• Kemling presented the financial report.
• The Shelter/Clubhouse expenses were reviewed.
• The Shelter/Clubhouse progress was discussed. The project is nearing completion.
• There have been several donations from members for the new project. Kevin Hatch has donated a television for the clubhouse, and several people have donated tables and chairs for the shelter.
• Nick Turner’s Eagle Scout project has begun on the east side of the shelter.
• Stutzman presented the Superintendent Report. (See attached.) He additionally stated that the pins will be changed once weekly on Mondays.
• Burge gave an update on Men’s League. There will be 24 teams this year.
• An individual made a request of the board to reduce his membership dues by 50%, since he feels he only plays half the time. The board denied this request. This individual must choose between paying for a membership or paying green fees each time he golfs.
• Poppe has requested that a list be made of the cart shed stalls and the corresponding member that rents that space. This will help the clubhouse personnel sort out issues if a cart gets mistakenly parked in the wrong space.
• The Perkins County Chamber After 5 Party will be held at the Grant Golf Course on May 29^th. This will be co-sponsored by the Grant Golf Board, Great Plains Communication, and Stuzman Enterprises. Each board member is asked to bring a salad. The  hamburgers and buns will be provided by Stutzman, and Great Plains will give each guest two drink tickets.

 

 

The meeting was adjorned at 9:21 pm.