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Documents: Presentations

With Google presentations, you can easily create, share, and edit online presentations. Here are some things you can do with Google presentations:

  • Import presentations in .ppt and .pps file types and export your online ones.
  • Insert images and videos, and format your slides as you want.
  • Allow simultaneous real-time viewing of presentations, online, from remote locations.
  • Publish and embed your presentations in a website for the world to view.
Uploading Presentations 
Note: Google does not yet support PowerPoint 2007. Prior to uploading a 2007 PowerPoint presentation to Google presentations, you must save as a PowerPoint 97-2003 compatible file. 

You can easily upload presentations you have already created:
 
1.  Click the Upload button at the top of the sidebar in your Docs list page.  
2.   Click Browse.  
3.  Select the presentation you'd like to open.  
4.  Click Open.  
5.  Click Upload File. The file appears in your list.  

Notes:

  • File types you can upload: .ppt, .pps
  • Size limits: Files in .ppt and .pps formats can have a maximum size of 10MB; files uploaded from the Web can be up to 2MB.
  

  
 
 
Creating a Google Presentation
 
  A.       As with all projects, your first step should be planning.
                1.  What do you information want to convey?
                2.  How do you want to convey this?
                    --Is this to share information, influence, persuade, or entertain?
              3. Who is your intended audience?
              4.  What materials will you need?
                    --information, facts, quotes
                    --pictures, clip art, screen shots
                    5.  Organize your materials.
                            --A storyboard or outline can help you decide
                        --the order of presentation
                        --which points need to be illustrated
                6. Remember the KISS principle. Less is more.
 
Always remember, your screen presentation should be a tool, NOT a crutch. It should be uses to supplement your presentation. It does not take the place of a good presenter.
 

do s dont s duhs

 
B.        Steps to create your video presentation:
            1.  Select a theme (background)
            2.  Create a title slide.
            3.  Create information slides.
 
C.        Presenting
            1.  Practice
                 --If possible, practice in front of an audience.
                 --Time your presentation.
            2.  Make corrections, if needed.
            3.  Save your presentation to a CD or thumb drive.
                 --If possible, load this to the presentation computer prior to presenting,
            4.  Check the facilities where you will be presenting.
                --What technology is available?
                --Will someone be able to show you how to work with the technology.
 
Putting the Pieces Together
 
1.  From the Google Toolbar, select New>> Presentation.
  
2.  From the Google Toolbar, select Edit>>Change theme  in order to select a theme for your presentation.

Note:  Using a theme unifies your presentation visually.

  
3.  You can also select your own background.  . . .but be sure that it does not distract from the message.
4.  From the Google Toolbar, select Edit>>Change Background.  
5.  Click on Insert Image.  

6.  Browse to find the image you want to use.

If you want to use this as the background for all slides,

select the box next to "Apply background to all slides".

Otherwise, this image will be applied only to the slide you are currently on.

NOTE:  Be sure that you have the proper rights to use an image. Do not violate copyriht laws.

  
7.  Once you have located the image you want to use for your background, select it and click Open  
 
 
    Changing Background Color
      1. Follow steps 1-3 above to open the Change Background window.
      2. Click the paint bucket icon below the Insert Image link.
      3. Select a color from the palette.
      4. Click Save.
    If you want to apply changes to all of your slides, select the option labeled 'Apply background to all slides.

     

    Inserting Images

    Images can enhance and clarify your message. 

    You can insert images that you've saved to your local computer. Here's how:

    1. Click the Insert image button in your presentation toolbar. Presentation toolbar
    2. Click Choose File and select the file of your choice.
    3. Click OK.
    The image will appear in your presentation. To move the image, and adjust it to fit your presentation, simply click and drag it to where you want it on the slide.
     

    Inserting Videos

    To add videos to your presentation, just click Insert > Video above the toolbar and search for a video. Select the checkbox next to the thumbnail of the video you want to add, and click Insert Video.

    The video will appear in your presentation. To move the video and adjust it to fit your presentation, click and drag it to where you want it to appear. You can also minimize and maximize a video to the full size of a slide by clicking the button on the bottom-right of each video.

    Viewing a Presentation

    To view your finished presentation, select Start presentation at the top of the screen. A new window appears, and your presentation starts, one slide at a time.

    To skip from one slide to the next, use your keyboard arrow keys, or click the arrow icon in the gray bar at the bottom of your presentation.

     

    Sharing Your Presentation

    Sharing from the Docs List:

    1. From the Docs list, select the checkbox next to the item(s) you want to share and click the Share button.
    2. Enter the email addresses of the people you'd like to add.
    3. Select as Collaborators or as Viewers from the drop-down list.
    4. Add a message and click Send Invitation (this is optional, but a good idea).

    Sharing Directly from a Document or Presentation:

    1. Click Share > Share with others.
    2. Select as Collaborators or as Viewers, depending on your preference.
    3. Enter the email addresses of the people you'd like to add.
    4. Click Invite collaborators or Invite viewers.
    5. Add a message and click Send (this is optional).
    • You can share your presentation with up to 200 combined viewers and collaborators; however, if you publish your presentation, anyone will be able to access it.
    • Up to 10 people may simultaneously edit and/or view a presentation.
    Publishing
     
    Publish your presentation to make it available to specific people of the whole world. You choose who can access your presentation by sharing the URL you'll get when you publish it. Robots and spiders can't get to your presentations, so your presentations won't appear in any search index.
     
    If you use Google Apps, your administrator can prevent published docs from being shared outside of your domain. If you'd like to have this setting changed, you'll need to contact your administrator directly.
    To publish a presentation, follow these steps:
    1. Open the presentation you'd like to publish, and click the Publish tab in the upper-right corner of the screen.
    2. Click the Publish document button and a URL appears.
    3. Share this link with those you'd like to give access to the presentation.
    Your presentation will be accessible from this URL until you either delete or unpublish the presentation. To unpublish it, simply click Stop publishing from the Publish tab. Then, no one accessing the presentation from the published URL will be able to access it.
     
     
    Embedding Presentations in a Website

    Here's how you can post a presentation online:

    1. Click the Publish tab in the upper-right corner of the screen.
    2. Click the Publish document button.
    3. Click the Select presentation size drop-down menu to choose the size of your embedded presentation.
    4. Copy and paste the code that appears into your website to embed it. Pick small or medium for blogs, and large for onscreen viewing and reading.

    Once you've embedded a presentation, others will be able to access the code and embed this presentation on additional sites by clicking the Menu button at the bottom-right of the embedded presentation.