This page is designed for those of us who may be hosting a visiting scholar for a lecture, workshop, or seminar. Rather than reinventing the wheel, I thought it would be helpful to gather recommendations for services and facilities around campus that might be of interest for hosts. Please add suggestions with commentary below!
How does it all happen?- Get your money for the event into an account with a chart-string (typically associated with a faculty advisor or a campus group with an account in UC billing)
- ... add directions here for making a hotel reservation ... multi-step process
- Make room reservation. Some rooms have fees for non-affiliated groups or after-hours.
- make sure you reserve/arrange AV
- If you are offering food, check to see if there are catering restrictions
- bring your own (like from costco or other)
- book a delivery (Yali's, Rick and Ann's, La Mediterranee)
- alcohol is treated separately on campus - you need a PERMIT through UC Police with a faculty or staff chaperone
- Make dinner reservation
- send out RSVPs
- plan to pay out-of-pocket and request reimbursement - save receipts!
- Honorarium for the speaker?
- obtain form for the speaker to fill out while they are here - from billing/payments office where the funds are housed
- After event, request reimbursements
- this may require you to set yourself up as a 'vendor'
Hotels that understand UC billing and invoicing: - Bancroft Hotel (Bancroft at College): next to Strada, breakfast included, cozy and comfortable rooms, may be noisy in the AM with Strada traffic.
- The Faculty Club (on campus at Faculty Glade): breakfast included
- Hotel Shattuck Plaza (Shattuck and Addison)
Restaurants near campus well-suited for hosting a small-group dinner: - Corso (Shattuck, northside): Italian
- Gather (Oxford, westside): New American
- La Note (Shattuck, westside): French. Excellent french fare in good proportions. Intimate atmosphere, easy for conversation.
- Venus (Shattuck, westside): New American. Fantastic food in good proportions. Intimate atmosphere, easy for conversation.
- Revival (Shattuck, westside): New American. The food is quite good, but small portioned and expensive for what you get. Also, it can be pretty loud. The drinks are excellent.
Lecture or seminar rooms on campus: (room seating is an estimate on my part) please add more! - Geballe Room (Townsend Center for the Humanities): seats maybe 50, catering restrictions
- Wurster 112: seats maybe 150
- Institute for International Studies conference room: seats maybe 30
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