What is an Event Coordinator (EC)?

·         To ensure the safety and success of each service event, one sister volunteers to lead the group.

·         Duties include planning travel to and from, and making sure hours are recorded with the Secretary.

5 simple steps to being an EC:

1.)  Sign up to be an EC!  E-mail esadeltazeta@gmail.com (subject line: "Attn: Mollie, EC for ___ ).  Mollie, our Community Service Chair, will confirm if you are the EC and provide you the organization’s contact info.

2.)  Other girls sign up.  You are now the point of contact for this event.  When sisters contact you, send them a quick email to confirm if they are signed up or not.  Please make sure you respond to all emails within a timely manner.

3.)  Five days before the event…  If at the five day mark your event is not full, ask Mollie if we should a) keep signing up girls, or b) cancel.  If your event is full or you are given the okay by Mollie, let Mollie know who signed up, and get in touch with our contact at the organization for which you are ECing.  Confirm with the org how many girls we are bringing.  

4.)  A few days before the event…   e-mail instructions to the sisters who are signed up. Include where and when to meet, the length of the trip, your contact info, and any instructions regarding dress.  Request contact information for the girls as well, and save it in your phone.

5.)  Within 2 days after the event…  e-mail esadeltazeta@gmail.com (Attn: Ella– hours for ___ ). Include the name and date of event, attendees (noting those who did not show, were late, or were replaced), and service time. Please do not include travel time.  

Simple as that!