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Microsoft Markups Microsoft Word offers several online editing tools. Click on View and then Markups in order to add the Markups section to your toolbar. The markups are helpful for editing and sharing documents electronically. No more printing multiple drafts, distributing paper copies, or deciphering handwriting! Some professors already use the markups to grade papers. For library staff committees, the markups make group writing tasks – policies, newsletters, procedure manuals, etc. – much easier. You could also use the comments boxes like Post-It notes to insert reminders into your own documents. The most useful tools include:  · Insert Comment. Highlight the portion of text that you wish to critique and click on this icon. A comment box will appear on the right side of the page. Simply type your remarks into the box. If multiple authors are commenting on the same document, Word will automatically assign each author a different box color. · Accept Change. If you agree with a particular change, click on this icon to accept the edit and remove the comment. Easily correct formatting errors and grammatical mistakes with this tool. · Reject Change / Delete Comment. If you don’t agree with a proposed change, click on this icon to retain your original text and/or formatting. NOTE: All comment boxes associated with the change will also be deleted. · Previous/Next. Jump easily from comment to comment within your document. Google Docs
This free application allows you to create, upload, and share documents online. To create a file from scratch, simply log into your Google account, open Google Docs, and click on New to select one of the following file types:
· Document. Create a text file that has the look and feel of a Microsoft Word document. Select font styles and colors, make bulleted lists, add tables, and use headers and footers. Insert a comment directly into the body of the text by clicking on Insert and then Comment. · Presentation. Construct a slide show. Choose from a variety of slide themes, backgrounds, and layouts. Be sure to browse the many templates that Google provides! Click on File – New – From template to download designs appropriate for both work and home. Scrapbook and photo-album templates are available! · Spreadsheet. Collect and organize data online with Excel-like worksheets. BONUS: Use the form feature to create and send questions – Can you attend the conference? What sessions will you attend? Do you have any special needs? – to multiple people. The answers to each of your questions will appear automatically in your spreadsheet.  Each Doc even allows you to view its entire revision history. Open a document and click on File – Revision history to see a chronological list of changes. If you suddenly decide to switch back to an earlier “edition” of your file, just click on the Revert button to restore the old version.
Remember that you can access personal and shared Docs from any computer with internet access. |