Project Organizational and Administrative Structure

Based on extensive discussions between Karma Penjor, Director of Monk Affairs, Mary Ann Tsao and Frederick Tsao on May 18, 2008, a possible administrative structure is as follows:

• Project owner = Monk Body under the Jhe Kenpo
• Project holder in Bhutan on behalf of the Monk Body = the Department of Monk Affairs
• Project holder in Singapore on behalf of the SSS workgroup = Tsao Foundation
• Project manager in Bhutan = to be appointed; maybe the local architect’s office supervising the construction
• Group project manager in Singapore (who will monitor the project and act as the primary liaison person with project manager in Bhutan and the work group) =  to be appointed (?Sen)
• Payments = to be made as follows:
• Payout based on pre-defined payment schedule
• Request for payment by Bhutan project manager
• Payment request reviewed and approved by designated team in Singapore
• Funds go into account in Jhe Kenpo’s office
• Payments to vendors made accordingly
• Periodic review (accounts, site inspection, etc.) by designated members of Singapore work group as per pre-determined schedule and as required from time to time

Government of Bhutan will be responsible for:

• Building of necessary infrastructure for the construction project, including-
• Water and sanitation
• Electricity
• Road improvement at least sufficient to allow access to construction site of building equipment and vehicular transportation of heavy building supplies
• Supervision of project implementation for cost and quality control (???)
• Singapore workgroup will be responsible for:
• Financing of the project up to maximum of USD1 million
• Designing of the overall spatial development of the facility and liaison with the local architect to complete detail design to meet local code and other requirements
• Appointment and supervision of local project manager for project implementation, cost and quality control (???)
• Possible financing of care giving, health and community geriatrics training programs for facility care staff as well as community health care workers

Work group members and possible respective roles

• Phillip Tan (Advisory on Financing/fundraising/ relationship management with Monk body & Department of Religious Affairs)
• Lawrence Chiang (Advisory as above)
• Mary Ann Tsao (project coordinator)
• Frederick Tsao (Advisory as above/financing)
• Calvin Tsao (facility design and liaison with local architect)
• ? Cheryd Tsao (video documentation/communications/events)
• ? Rebecca Lim (          “                      “                      “   )
• Shirley Ong (legal/accounting)
• Sen Chung/Melina Wee (project management/liaison – Singapore side)
• Fong Cheng Hong (financing/fundraising)
• Madeleine Lee (Fundraising)
• Arthur Lim (? fundraising)
• Saxone Woon/Erik Choy (? design/branding/communications)
• Peh Kim Choo/Doris Low (training/resource persons on Buddhist practice and other matters)
• Ling Ong (video documentation/communications)