Venue
We need a venue large enough for our crowd, of course, and ideally one conveniently located, with sufficient parking, and with food handling facilities. In the past we've used the Miller School, the First Parish Church Fellowship Hall, and the West Chelmsford United Methodist Church, and St John's Church (North Chelmsford).

Supplies
Things to consider:

• placemats
• utensils
• plates
• cups
• napkins
• centerpieces
  

Food
In the past we've generally served pizza and also asked the dens to bring other dishes, such as:

• green salad
• fruit platter/salad
• dessert (no nuts)
• water
  

Jonna Green's Blue and Gold Report for 2011:

Cub Scout Pack 95 Blue and Gold

When:  Saturday, 2/12/11

Where:  Miller School, Westford, MA

Time:  3:00-6:00

Approximately 125 attendees

Expenses:

 $193.60    Room Fee

$300.00    Pizza (280.00 + 20.00 tip)

$147.01    Miscellaneous (plates, napkins, utensils, juice pouches, table snacks, one time fee for re-usable

                snack bowls, salad dressing, tea, coffee, nametags, tablecloths, hot/cold cups

$305.41    Program Printing, misc ($50 Walmart gift card was used) 

Total Expenses:  $996.02 (that includes the $50 Walmart gift card)

 

Message that went to Scouts for food/drink items which can be re-used, but need to determine how many kids per den next year:

Den Leaders, 

Please invite your cub scouts and their families to join us from 3:00-6:00 pm on Feb 12th at The Miller School for the annual Blue & Gold ceremony.  As in the past, pizza will be served at the ceremony so the committee will need to know how many scouts and their families will be attending.  Please forward the headcount to Jonna Green at jkgreen2@aol.com  or Jacqui Danis at daniswelch@comcast.net by Feb. 7th.  In addition to pizza, we are asking that the scouting families bring a food item to accompany the pizza.  The committee has divided up the food items needed by each den.  Please refer to the following list for requested den donations.

Tigers (5):
  1 green salad
  1 fruit platter/salad
  2 pick up dessert items, ie.brownies/cookies (max. 2 dozen, no nuts please)
  1 case of water

Wolves (5):
  1 green salad
  1 fruit platters/salads
  2 pick up dessert items, ie.brownies/cookies (max. 2 dozen, no nuts please)
  1 case of water

Bears (9):
  2 green salad
  2 fruit platters/salads
  3 pick up dessert items, ie.brownies/cookies (max 2 doz., no nuts please)
  2 cases of water

Webelo's I (13):
  3 green salads
  3 fruit platters/salads
  5 pick up dessert items, ie.brownies/cookies (max 2 dozen, no nuts please)
  2 cases of water


Webelo's II (9):
  2 green salads
  2 fruit platters/salads
  3 pick up dessert items, ie.brownies/cookies (max 2 dozen, no nuts please)
  2 cases of water

Thanks in advance for your assistance in making the Blue & Gold a successful event!
                                  The Blue & Gold committee

Some recommendations for next year:

• Make sure to have the pizza cut 12-16 slices per pizza.  That worked very well.  We could still have ordered less pizza.  We ordered 30 pizzas assuming 2 regular slices per person at 120 people. 

• Name tags which were a suggestion from the previous year, would not recommend.  We have extras and they can be put out next year but it was really not necessary.

• Programs, had alot of extras?  Don't know that color copies are necessary?  Find more economical place, ie:  maybe try Printing Solutions in Westford.

•  Could probably just provide 1 snack item per table.  This year we did chex mix and cheezits.  Probably just do a "mix" type of thing, one bowl per table.

•  Had extra desserts and extra green salads.  Fruit salads were about right.  May be able to have less brought, so maybe not everyone will need to bring something. 

•  Worked well to have water available during the program.  Maybe put several bottles on table ahead of time.  Less juice.  Should only plan 1 per person and not put out until dinner time.  Water 1-2 per person is fine.

•  Miller can be booked in Aug/Sept timeframe.  Whoever is coordinating can contact Jonna Green to  book it for them. 

•  Based on number of people we set up 20 round tables (20 round tablecloths) and 6 rectangular (6 rectangular cloths).  2 tables for pizza/salad/fruit salad, 1 table cold drinks, 2 tables coffee/dessert, 1 table for awards.