Math Club

ARTICLE I: NAME

The name of this organization shall be the Cleveland State University Math Club (hereinafter referred to as the “organization”).

ARTICLE II: PURPOSE

The purpose of the organization shall be to promote interest in mathematics, to increase awareness of career opportunities in mathematics, to provide a social environment for students interested in mathematics, and to provide a forum for the exchange of mathematical ideas.

ARTICLE III: MEMBERSHIP

Section 1: Membership in this organization shall be open to all registered students, faculty, and staff at Cleveland State University. Members must register with the organization and will be placed on an electronic mailing list. Active (i.e. voting) members shall be currently enrolled CSU students who have registered with the organization and attended at least one meeting out of the last 10 regular weekly meetings.

Section 2: It shall be stated as part of the policy of this organization that there shall be no form or type of discrimination in any project, program, or activity because of race, color, religion, national origin, sex, age, sexual orientation, handicap or disability, disabled veteran, Vietnam-era veteran or other protected veteran status.

Section 3: With active membership shall come full speaking and voting privileges on all items of organization business, including resolutions, items of legislation, bylaws, and elections.

ARTICLE IV: OFFICERS

Section 1: The officers shall consist of a President, Vice President, Secretary, Treasurer, and Publicity Officer. The officers shall be responsible for all administrative duties of the organization and conducting regular meetings, while maintaining all rights associated with membership. The elected officers shall form the Executive Committee. No member shall hold more than one office concurrently.

Section 2: The President shall establish and maintain operation of the organization, call special meetings as necessary, serve as official liaison to the University Administration, and answer for all actions of other officers/members. The President shall appoint a Web Master who will maintain the Math Club web site with the help of the faculty advisor.

Section 3: The Vice President shall assist the President with all administrative duties and assume those duties in their absence, and file required paperwork with the Department of Student Life.

Section 4: The Secretary shall keep accurate and detailed records of all meetings and affairs, transmit all official organization correspondence, maintain the membership list, and coordinate preparation and distribution of information/materials

Section 5: The Treasurer shall receive and distribute organization funds upon authorization of the President in accordance with the financial regulations of the University and State of Ohio law, make financial reports at all appropriate meetings, coordinate fund-raising activities, and solicit funding from appropriate sources.

Section 6: The Publicity Officer shall produce and coordinate distribution of all printed public announcements and posters on campus. They shall also work closely with the Web Master to ensure electronic distribution of the announcements.

Section 7: The elected officers must meet all requirements for holding office as stated in the CSU “Student Organizations: Policies, Procedures and Guidelines” document.

ARTICLE V: ELECTIONS

Section 1: Officers shall be elected by organization membership to serve a term of one year. Annual elections shall take place in the spring semester as explained in Article V, Section 2. The term of office shall begin on the last class day of the spring semester and end on the same day of the following year.

Section 2: Voting will take place over a period of one week, ending with a regular meeting, sometime during the eleventh to fourteenth weeks of the semester, preferably during the full week leading up to and including the regular meeting in the thirteenth week. Any change from the preferred time must be announced at least a week before the voting commences.

All nominations for elected office must be made by an organization member. Nominees for officer positions must be organization members for one semester prior to establishing candidacy.

Voting shall occur by means of a secret ballot. Ballots will be available from the faculty advisor for a full week leading up to and including the designated regular meeting. Completed ballots will be collected by the advisor during the week of voting and at the designated regular meeting which ends the voting period.

In order for an election to be valid, a quorum of votes must be cast. Officers shall be elected by majority vote of ballots cast, or in the case of more than two candidates, by the candidate receiving the largest number of votes. The ballots will be counted by the advisor.

Section 3: The order of succession shall be: (1) President, (2) Vice President, (3) Secretary, (4) Treasurer.

Section 4: Vacancies occurring in any of the elected offices shall be filled within one month. The order of succession shall be followed in filling any vacant office, with the acknowledgement that an officer may decline the option to succeed. Subsequent to pursuing the order of succession, any vacancy shall be filled for the remainder of the unexpired term by following the election procedure established in Article V, Section 2.

Section 5: Notice of an official meeting at which the election of officers will take place must be provided to all members no less than one week prior to said meeting.

ARTICLE VI: APPOINTMENTS

The President shall appoint, with a majority vote from active membership, such positions (e.g. Committee Chairpersons) as may contribute to the successful operation of the organization. The establishment of new officer positions shall require constitutional revision per Article X.

ARTICLE VII: REMOVAL FROM OFFICE AND/OR MEMBERSHIP

Removal from office and/or membership may occur by a 2/3 vote of active membership. Removal can transpire for failure to carry out the prescribed duties of an office or for actions which violate the purposes or policies of the organization. Written charges must be submitted to the Executive Committee who will notify the member in question within three days. All members must be notified of a pending removal vote at least one week prior to the meeting during which the decision will be made. Prior to the removal vote, the member in question shall be given an opportunity to respond to charges at a specified meeting of the membership. Voting for removal from office and/or membership is to be done by secret ballot at an official meeting held within two weeks from the date charges were received by the Executive Committee. The member in question must be notified of the outcome within two days after the meeting during which the vote took place.

ARTICLE VIII: MEETINGS

Section 1: General membership meetings shall be held weekly, with additional meetings called by the President as needed. At least one week of notice regarding additional meetings must be given to all organization members. Official notice will constitute a message distributed via email to all members.

Section 2: The Executive Committee shall meet when called by the President.

Section 3: No formal/official business may be conducted at a meeting without a quorum of members. A quorum shall be defined as 25% of active membership, but no less than 5 active members.

ARTICLE IX: FUNDING

Section 1: No dues shall be charged for membership in the organization.

Section 2: The organization may undertake fundraisers for purposes that support the mission of the organization. All fund raising shall be conducted in accordance with University policies.

ARTICLE X: CONSTITUTIONAL REVISION

Section 1: Any revision of this constitution – including amendments or bylaws – shall be approved by a 2/3 vote of active members present at an official meeting, provided the amendment has been submitted in writing to the officers and distributed via email to the membership at least one week prior to the official meeting during which the voting takes place.

Section 2: Once approved by the membership, any constitutional revision – amendment or bylaw – shall be submitted to the CSU Faculty Senate Student Life Committee for final approval.

ARTICLE XI: JURISDICTION

This organization is subject, as a recognized student organization, to the rules, regulations, and policies of Cleveland State University and the laws of the State of Ohio. The rules, regulations, and policies of Cleveland State University shall hold precedence over all rules, regulations, and policies applying to the organization, including those of national associations with which the Math Club is affiliated.