CANCER SUPPORT FRANCE – LANGUEDOC

  Hérault(34) Gard(30) Aveyron(12) and Lozère(48)

L-R:   Sara Bowles, Alison Kane, Pauline O'Shea, Adrienne Kester,

Trish Walker, Cat Hartley & Stephen Hartley

Administrative

Council

The elected Administrative Council for 2012 is as follows:

Section 1: Constitution - Aim & Objectives - Registered Address - Duration

 Article 1: Constitution:

There is hereby founded, by the signatories to the present statutes, an Association governed by the Law of 1^st July 1901 and the decree of 16^th August 1901, to be known as:

Cancer Support France – Languedoc (34,30,12,48)

Cancer Support France – Languedoc (34,30,12,48) ("the Association") shall be an Affiliated Association to Cancer Support France – National (registered in France under association number W163000037)

 Article 2: Aim and Objectives:

 Aim:

To support English-speaking people living in France who are affected by cancer, whatever their nationality or country of origin

 Objectives:

            A. To support people affected by cancer by:

2.1 Publicising the Association locally

2.2 Providing a telephone number and an email address of the Helpline that people can access if they need help in terms of support or information and a regional website address for further information

2.3 Putting people affected by cancer in touch with members who are willing to act as ‘active listeners'

2.4 Inviting those affected by cancer to Support Group meetings and social events for wider support

2.5 Developing a library of English-language resources containing information about different types of cancer and the different ways these may be treated

2.6 Creating an up-to-date list of local French services and organisations which may be of help

2.7 Providing information about the group and its services to the medical profession

2.8 Developing working partnerships with other French cancer support agencies

2.9 Offering practical help such as transport and translation.

2.10 Directing those in need to other sources of support where appropriate or organising that support on their behalf.

B. To support its members by:

2.11 Helping members get to know each other in safe surroundings

2.12 Allowing opportunities for those affected by cancer within the group to deal with memories that may still be difficult

2.13 Providing opportunities for the training and development of its active listeners, supporters and other active volunteers

2.14 Providing opportunities for active listeners and supporters to be supported themselves

2.15 Developing skilled trainers

2.16 Sharing examples of good practice

2.17 Providing opportunities to socialise together

 Article 3: Registered Address:

4 le Pierre Alexandre, Loiras, 34700 Le Bosc

Article 4:  Duration:

The duration of the Association is without limit.

Section 2: Membership

Article 5: Composition and communication:

 5.1 The Association shall be open to anyone wishing to become a member, providing only that they subscribe to the current Statutes.

5.2 All communication with members shall be by e-mail.  If a member notifies the Secretary that this is not possible, communication will be by post, sent at the same time as the e-mail

Article 6: Subscriptions:

Members shall pay an annual subscription fee. The amount will be proposed by the Administrative Council and voted on at the Annual General Meeting.

Article 7: Cessation of Membership:

Membership may cease in any of the following ways:

7.1 By resignation given in writing to the President of the Association

7.2 By decision of the Administrative Council for non-payment of the annual subscription.  This decision will be notified to the member after 3 months from the renewal date

7.3 By decision of the Administrative Council, where a member is in breach of the Association statutes or for any other serious cause, the member having first been invited to give an explanation to the Administrative Council

Section 3: Administration and Organisation

Article 8: Administrative Council:

The Association shall be administered in the following manner:

8.1 The Association shall be administered by an Administrative Council consisting of The Bureau (President, Secretary and Treasurer), plus a Vice-President, Vice-Secretary and Fundraising Co-ordinator.

8.2 The Administrative Council shall be responsible for the control of the activities, finance and all matters relating to the general running of the Association. This includes responsibility for decisions about publicity, fundraising, merchandising, the production of materials, and the use of the Association logo

8.3 Other people may be invited to attend Administrative Council meetings in an advisory capacity

8.4 The Administrative Council may appoint sub-committees where deemed necessary.  All sub-committees shall have a nominated leader responsible for maintaining communication with a designated Administrative Council member.  This member will report to Administrative Council meetings

8.5 Any changes to the structure of the Administrative Council shall be agreed by the membership at an EGM

Article 9: Administrative Procedures: 

9.1 The Administrative Council shall meet three times each year and whenever it is deemed necessary by at least half its members.  In addition, the Bureau may decide to meet outside the full Administrative Council meetings

9.2 Decisions will normally be made by general consensus.  In the event that the Administrative Council needs to make a decision by taking votes, a simple majority will prevail.  In the event of a tied vote, the Chair will have the casting vote

9.3 Minutes of the meeting shall be produced by the Secretary and circulated to Administrative Council members where possible within two weeks of the date of the meeting.  The minutes shall be recorded in an appropriate format and signed by the President, at the following meeting after approval

9.4 A member of the Administrative Council may resign by giving written notice to the President

Article 10: Elections:

10.1 The Administrative Council shall be renewed in its entirety at the AGM each year. 

10.2 In the event that an Administrative Council member resigns in the course of the year, the remaining members of the Administrative Council can invite another Association member to fulfil the position until the next scheduled Members Meeting appoints a replacement

10.3 Membership of the Administrative Council is open to all fully paid up members of the Association over the age of 16 on the day of the election

10.4 Any member may nominate another member (subject to their agreement) to stand for election to the Administrative Council, and any other member may second the nominee

10.5 The election of members to the Administrative Council shall be decided by secret ballot by the Association members present at the AGM.

10.6 The roles of the members on the Administrative Council shall be decided by secret ballot, on the basis of simple majority by the members of the Administrative Council.

Section 4: Membership meetings

Article 11: Annual General Meetings:

11.1 An Annual General Meeting shall be held once a year

11.2 The Administrative Council shall agree the agenda for the Annual General Meeting. A member may nominate further items for the Agenda which must be received by the President at the latest 21 days before the AGM. Members shall receive notice of the AGM, together with the agenda, at least fourteen days before the date of the meeting.

11.3 The Agenda of the AGM shall include the following matters:                 

11.3.1 A report on the current position of the Association, including Departmental Reports, and activities during the preceding year.

11.3.2 Future plans for the Association, including by department.

11.3.3 The financial report (the annual accounts and budget for the ensuing year).

11.3.4 Nomination of a volunteer to audit the accounts

11.3.5 Election of the Administrative Council

11.3.6 Any Other Business (Matters raised under Any Other Business will be discussed at the next ordinary meeting of   the Administrative Council and cannot be voted on at the AGM)

11.4 All fully paid up members of the Association shall be entitled to vote by attending the AGM or by post. Postal voting sheets will be sent out at the same time as the agenda and must be returned by post to the President before the AGM. Postal votes received by the President after the AGM will not be valid.

11.5 Minutes of the meeting shall be produced by the Secretary in agreement with the President, and circulated to members, where possible, within two weeks of the date of the meeting.  The minutes shall be recorded in an appropriate format and signed by the President at the end of the AGM

Article 12: Extraordinary General Meetings:                                                  

12.1 An Extraordinary General Meeting may be convened by the Administrative Council, or at the request of at least one third of the fully paid up membership of the Association

12.2 Members shall receive notice of the EGM, together with the agenda, at least fourteen days before the date of the meeting. 

12.3 The present statutes can only be changed at an Extraordinary General Meeting

12.4 All fully paid up members of the Association shall be entitled to vote by attending the EGM or by post. Postal voting sheets will be sent out at the same time as the agenda and must be returned by post to the President before the EGM. Postal votes received by the President after the EGM will not be valid.

12.5 Minutes of the meeting shall be produced by the Secretary in agreement with the President and circulated to members, where possible within two weeks of the date of the meeting.  The minutes shall be recorded in an appropriate format and signed by the President at the end of the EGM

Article 13: Other Membership Meetings:

13.1 They will be held quarterly or when deemed necessary by the Administrative Council

13.2 Minutes of the meeting shall be produced by the Secretary in agreement with the President and circulated to members, where possible within one week of the date of the meeting.  The minutes shall be recorded in an appropriate format and signed by the President at the next Membership Meeting after approval

Section 5: Resources

Article 14: Resources:  The resources of the Association may be made up of:

14.1 receipts from annual subscriptions

14.2 grants which may be made by the State, Region, Departments, Communes or public bodies

14.3 receipts from events organised by the Association, interest and other income from goods and investments which the Association may possess, or any payments for services rendered

14.4 all other receipts, grants or gifts which are not contrary to the laws of the country

Section 6: Dissolution

Article 15: Dissolution:

The Association may be dissolved at the request of the Administrative Council by an Extraordinary General Meeting, held solely for that purpose, under the conditions set out in Article 12 of the present statutes.  Voting shall be by show of hands, and shall be carried if at least 2/3 of those members present, vote in favour.  In the event of dissolution, the Extraordinary General Meeting shall appoint one or two liquidators to be responsible for the liquidation of the assets of the Association in conformity with article 9 of the Law of 1^sst July 1901 and article 15 of the Decree of 16^th August 1901.

ADOPTION

These Statutes were adopted at an EGM held

ON      18 October 2010

AT       4 Avenue Marcellin Albert, 34800 PERET

SIGNED____Cat Hartley________________________

(President)

WITNESS       ____Adrienne Kester________________________

(Secretary)

Cancer Support France  - Languedoc (34,30,12,48)

 Association N° W342001082

Le Président : Mme Catherine Hartley

Internet : www.csf-languedoc.com              email :csf.languedoc@gmail.com