Condensed Matter Group UWA

Search this site

Travel

The UWA travel payment website is here.
The basic gist is: buy cheap food and travel to maximise grant monies!


Paying for stuff
 
We choose to pay for flights, conference registration, trains and accommodation before traveling through the purchasing officer (stores(at)physics.uwa.edu.au). For flights, first get a quote through the preferred suppliers: Tertiary Travel or Campus Travel.
Then any additional travel expenses (food, taxis, buses) are claimed back from a grant on return to UWA. Note that we do not provide a daily travel allowance, as some groups at UWA do.


Before you go
 
Fill in a travel approval form with details of your travel, the grants being used and what equipment you are taking.


Tips for reimbursement
  1. Keep all original receipts.
  2. One receipt can only be used by one person for reimbursement. 
  3. Total all your costs together in a spreadsheet and include the PG (Project Grant) number from which the money should be reimbursed.
  4. Give the spreadsheet and all the receipts to the accounts officer (jeffreyp(at)cyllene.uwa.edu.au). Make sure that the spreadsheet is signed by Bob to acknowledge that it is ok to take money from the PG. Alternatively, have an email to this effect, if Bob is traveling.
  5. Keep a record of all your travel expenses and all of these forms until the end of time in case a grant is audited!


Useful travel websites

    (A comparison of all possible flights and costs)

    (Cheap hostel and hotel accommodation)

    (Book hotel accommodation worldwide in AUD)

    (For European rail timetables)


Did you keep your receipt for that icecream???